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Published 29 Sept 2021, 22:45 BST

Official UK procurement notice

Community Equipment Framework · UK public procurement notice

Official notice

Authority: Royal Borough of Kensington and Chelsea (Local council)·Consortium: 2 public authorities

Framework agreement5 lotsGoodsOpen procedure
Sectors: Medical Devices & Pharma (33)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Supporting and auxiliary transport services; travel agencies services (63)
+3 moreIT Services & Software (72)Administration, defence and social security services (75)Health & Social Care (85)
 Delivery: UKLondon (UKI)
Framework ceiling (notional)£360,000,000total for 5 lots · framework ceiling, not attributable revenue · 1 value update
Submissions closed 23 Jun 2022awarded 2 Feb 2023
Lots 5see the lot list below

What is being bought5 lots · detail below

Published requirement description

Notice of Award for the Framework Agreement of the London Community Equipment Consortium tender.

Local authorities in England have a statutory duty to plan for the provision of certain home-based services, including the provision of disability aids and "community equipment", to meet the assessed eligible needs of service users who are ordinarily resident in their area. The supply of Community Equipment is a statutory duty under:

  • Care Act 2014 (Adult Social Care only)
  • Chronically Sick and Disabled Persons Act 1970
  • Children and Families Act 2014
  • National Health Service Act 2006
  • Health and Safety at Work act 1974 and Regulations

The provision of community equipment to eligible children and adults is vital in helping to achieve efficiency and cost-effectiveness across a range of other local authority and health authority services, and to help achieve local and health authority strategic objectives.

CPV: Beds and bedding and specialist soft furnishings · Beds for medical use · Bedside tables · Community health services · Devices for the disabled · Devices for the elderly · Health and social work services · Hospital beds · IT services: consulting, software development, Internet and support · Invalid carriages, wheelchairs and associated devices · Lifting equipment for health care sector · Mattress covers · +15 more

How this framework works

From the published notice
Places
up to 1 suppliers · 2 bids received (2.0 per place) · 1 appointed (full)

Lots and requirements (5)Procurement structure

5 lots · 1 with a published value
Lot #1The Royal Borough of Kensington and Chelsea (“the Authority”) invited bids for the…Awarded LondonPublished value£360,000,000

The Royal Borough of Kensington and Chelsea (“the Authority”) invited bids for the provision of Community

Equipment. This involves a wide range of activities such as the storage, supply, distribution, repair, collection, recycling,

maintenance and refurbishment of a range of community equipment.

The Authority sought to establish a single-supplier framework agreement (“the Framework”) which will be

available for the Authority and local authorities who are existing or may become future members of the

London Community Equipment Consortium. Further details on the Framework users is set out in VI.3.

The key operational service requirements of the Framework are as follows:

  • Placing both the Service Users and Prescribers at the heart of the service to meet their outcomes
  • Move to standard 6 day / 12 hours per day operation
  • Right First Time - All items delivered and installed on time (without reason coding) in full with all

components, in a clean, safe state that is fit for purpose.

  • Reduced dependency of using reason codes as an authority to fail and/or late delivery
  • Repairs are effectively triaged to reduce expensive emergency call outs. All repairs will come with a 3-month

warranty as a minimum.

  • Offer a range of maintenance solutions, which includes an innovative approach to repair, re-use and recycling

with a good level of general ongoing maintenance coverage. Maintenance should include installation,

regular pre-planned maintenance checks (PPM), breakdown cover, repairs, emergency call out, out of hours

support and decontamination

  • A life cycle model to ensure equipment usage is maximized during its useful economic life. Building upon

current equipment review processes, balancing recycling costs with repair costs.

  • Focus on recycling and reducing landfill, with the target of most of the service to be carbon neutral during

the lifetime of the contract.

  • Effective stock management system with real time reporting and full visibility and tracking of equipment.
  • Separate Service Level Agreement with third parties for management of non-standard stock items. These will

be supported with partnership protocols outlined in the contract to provide express terms and parameters,

which will enable a holistic partnership approach between the Consortium, provider and wider supply chain to

meet challenges and explore opportunities for improved working and outcomes.

  • Implementation of London Living Wage for provider's staff.
  • Move to an electric fleet, reduce mileage by maximizing effective route planning and the number of journeys

made.

  • Robust remedies for poor performance for call off contracts and overarching framework contracts.
  • Work dynamically with the Consortium, adapting to the changing Community Equipment and Health and

Social Care environments, finding agile, innovative solutions to meet Service Users' needs and make

efficiencies for the Consortium.

Delivery: London · Greater London area and neighbouring boroughs
Extensions: The Framework will be established for an initial term of 5 (five) years. There will be an option for the Authority to extend the duration of the Framework for a further period of two (2) years (a maximum duration of seven (7) years). The estimated value in II.1.5 and II.2.6 represents the maximum estimated value of the Framework over its term for existing and potential future London Community Equipment Consortium Members (as described above). The estimated spend for the 21 current consortium members over the duration of the Framework is in the region of £315m. Continued from II.2.4: The Framework will be available for the following existing and potential future members of the London Community Equipment Consortium: Existing members: • City of London Corporation • London Borough of Barking and Dagenham • London Borough of Bromley • London Borough of Camden • London Borough of Ealing • London Borough of Hammersmith and Fulham • London Borough of Haringey • London Borough of Harrow • London Borough of Hillingdon • London Borough of Hounslow • London Borough of Islington • London Borough of Lambeth • London Borough of Lewisham • London Borough of Richmond Upon Thames • London Borough of Southwark • London Borough of Tower Hamlets • London Borough of Waltham Forest • London Borough of Wandsworth • Royal Borough of Greenwich • Royal Borough of Kensington and Chelsea • Westminster City Council Potential future members: • London Borough of Barnet • London Borough of Bexley • London Borough of Brent • London Borough of Croydon • London Borough of Enfield • London Borough of Hackney • London Borough of Havering • London Borough of Kingston Upon Thames • London Borough of Merton • London Borough of Newham • London Borough of Sutton • Berkshire Councils • Buckinghamshire Council • Essex County Council • Hertfordshire County Council • Kent County Council • North Central London Clinical Commissioning Group • North East London Clinical Commissioning Group • North West London Clinical Commissioning Group • NHS South West London Clinical Commissioning Group • NHS South East London Clinical Commissioning Group The above list is intended to include any statutory successors of those named organisations which, in the case of the Clinical Commissioning Groups will also include the following: • North Central London Integrated Care System • North East London Integrated Care System • North West London Integrated Care System • South West London Integrated Care System • South East London Integrated Care SystemVariant bids: not allowed
33000000 Medical equipments, pharmaceuticals and personal care products33190000 Miscellaneous medical devices and products33192100 Beds for medical use33192110 Orthopaedic beds33192120 Hospital beds33192130 Motorised beds
Lot #2Integrated Community EquipmentPlanned UKLot estimate not published

The Service Provider will be responsible for the provision of an Integrated Community Equipment Service, which may include (but not be limited to) the delivery, installation, recycling and maintenance of Community Equipment. It will be imperative that the Service Provider has robust IT systems to facilitate effective stock management, reporting and delivery of the service.

Delivery: UK
85000000 Health and social work services
Lot #3Specialist EquipmentPlanned UKLot estimate not published

The Service Provider will be responsible for the provision, delivery, installation, recycling and maintenance of specialist items (i.e., non catalogue items of equipment).

Delivery: UK
33000000 Medical equipments, pharmaceuticals and personal care products85000000 Health and social work services98000000 Other community, social and personal services
Lot #4Pre-Planned Maintenance of Community EquipmentPlanned UKLot estimate not published

The Service Provider will be responsible for ensuring specific safety testing requirements of Health and Safety legislation covering lifting equipment - Lifting Operations and Lifting Equipment Regulations (LOLER) and electrical testing equipment - Portable Appliance Testing (PAT) are complied with and are up to date.

Delivery: UK
50000000 Repair and maintenance services
Lot #5TelecarePlanned UKLot estimate not published

The Service Provider will be responsible for the provision, delivery, installation, recycling, maintenance, monitoring and response to Telecare items of equipment.

Delivery: UK
85000000 Health and social work services98000000 Other community, social and personal services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60Price: 80
Published sub-criteria (3)
  • Quality: 60
  • Commercial: 40
  • price: 40
Published award criteria (3)
  • Quality: 60
  • Commercial: 40
  • Price: 40
What this means for your bid
  • Price carries 80 of 140 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “Community Equipment Framework” is a framework: the contest is a place on its panel, up to 1 suppliers, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Sept 2021, 22:45 BST
Last source update
8 Feb 2023, 13:29 GMT
Award evaluation window
9 May 2022 – …
Authority reference
prj_WCC_19549
FTS notice number
2023/S 000-003866
Classification (CPV)
Beds and bedding and specialist soft furnishingsBeds for medical useBedside tablesCommunity health servicesDevices for the disabledDevices for the elderlyHealth and social work servicesHospital bedsIT services: consulting, software development, Internet and supportInvalid carriages, wheelchairs and associated devices
+17 moreLifting equipment for health care sectorMattress covers
Delivery area
UKLondon (UKI)
Official registry OCID
ocds-h6vhtk-02e638 Find a Tender
Contract terms
Performance terms

The Framework and underlying call-off contracts will contain provisions that relate in particular to social and environmental matters.

Review and risk notes
Review procedure

In accordance with Regulation 86 (Notices of decisions to award a contract), Regulation 87 (Standstill Period) and Regulations 91 (Enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).

Publisher note: The Framework will be established for an initial term of 5 (five) years. There will be an option for the Authority to extend the duration of the Framework for a further period of two (2) years (a maximum duration of seven (7) years). The value represents the maximum estimated value of the Framework over its term for existing and potential future London Community Equipment Consortium Members (as described above). The estimated spend for the 21 current consortium members over the duration of the Framework is in the region of £315m. The Framework will be available for the following existing and potential future members of the London Community Equipment Consortium: Existing members: • City of London Corporation • London Borough of Barking and Dagenham • London Borough of Bromley • London Borough of Camden • London Borough of Ealing • London Borough of Hammersmith and Fulham • London Borough of Haringey • London Borough of Harrow • London Borough of Hillingdon • London Borough of Hounslow • London Borough of Islington • London Borough of Lambeth • London Borough of Lewisham • London Borough of Richmond Upon Thames • London Borough of Southwark • London Borough of Tower Hamlets • London Borough of Waltham Forest • London Borough of Wandsworth • Royal Borough of Greenwich • Royal Borough of Kensington and Chelsea • Westminster City Council Potential future members: • London Borough of Barnet • London Borough of Bexley • London Borough of Brent • London Borough of Croydon • London Borough of Enfield • London Borough of Hackney • London Borough of Havering • London Borough of Kingston Upon Thames • London Borough of Merton • London Borough of Newham • London Borough of Sutton • Berkshire Councils • Buckinghamshire Council • Essex County Council • Hertfordshire County Council • Kent County Council • North Central London Clinical Commissioning Group • North East London Clinical Commissioning Group • North West London Clinical Commissioning Group • NHS South West London Clinical Commissioning Group • NHS South East London Clinical Commissioning Group The above list is intended to include any statutory successors of those named organisations which, in the case of the Clinical Commissioning Groups will also include the following: • North Central London Integrated Care System • North East London Integrated Care System • North West London Integrated Care System • South West London Integrated Care System • South East London Integrated Care System

How it was run

Official notice
Run through: portal not identified
Language: EN
Appointment period ends
23 Jun 2022, 12:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bid validity
270 days from the deadline
Bids opened
9 May 2022, 17:00 BST
Detailed submission instructions & authority contactsFrom official release

www.capitalesourcing.com ↗

Timeline

17 Jan 2022 → 8 Feb 2023 · 4 dates
  1. Next notice expected
    17 Jan 2022
  2. Bids opened
    9 May 2022, 17:00 BST
  3. Admission / appointment period endsperiod end, not a bid countdown
    23 Jun 2022, 12:00 BST
  4. Notice published
    8 Feb 2023, 13:29 GMT

Notice history

6 events · 3 releases on Find a Tender · since 9 May 2022
  1. Published value updated to £360,000,000
    9 May 2022, 17:06 BST
    was £280,000,000
  2. Status changed to active
    9 May 2022, 17:06 BST
  3. Procurement method changed
    9 May 2022, 17:06 BST
  4. Deadline published: 23 Jun 2022, 12:00 BST
    9 May 2022, 17:06 BST
  5. Buyer details updated
    9 May 2022, 17:06 BST
  6. Status changed to complete
    8 Feb 2023, 13:29 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 2
Contracts signed 1latest 2 Feb 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • London Community Equipment Consortium

    Signed
    2 Feb 2023
    Value
    £360,000,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · The Royal Borough of Kensington and Chelsea (“the Authority”) invited bids for the…2bids———

Contracting authority & participating public bodies

2 public bodies on the notice

Royal Borough of Kensington and Chelsea

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Hornton Street,, London, London, W8 7NXContact name, email Published organisation website ↗

Consortium members and other public bodies

  • capitalEsourcingContracting authorityRegional or local authorityGeneral public services London, UKContact email

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London
  • The High Court of JusticeReview body London

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria