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Find a TenderPlanned procurementPreliminary market engagement notice
Published 23 May 2025, 11:36 BST

Official UK procurement notice

Communal Cleaning and Window Cleaning Services at Aster Group

Official notice Competition analysis

Authority: Aster Group Limited

ServicesAbove thresholdSME suitableVCSE suitable
Sectors: Cleaning & Environmental Services (90) Delivery: UKLondon (UKI)South East (UKJ)
+1 moreSouth West (UKK)
Planned pipeline value£17,278,000pipeline notice, not a live tender · 2 value updates
Tender notice expected 2 Oct 2026from the planned procurement notice
Contract term 5 yrsends 31 Mar 2032 · up to 31 Mar 2036 with extensions · starts 1 Apr 2027

What is being bought

Published requirement description

Aster Group is undertaking a pre-market engagement exercise relation to a proposed procurement for communal cleaning and window cleaning services across its schemes in the South West and South East of England including London. The portfolio includes general needs housing, sheltered and supported schemes and care settings. The purpose is to gather information from the market and improve its understanding of available solutions, delivery models, innovation, risks, and indicative costs ahead of a potential procurement process. Feedback gathered from residents through recent surveys will also shape the specification.

CPV: Cleaning services

The lotProcurement structure

single lot · no lot value published
Lot #1PlannedRenewal 5 yrsSMEVCSE
Contract period: 1 Apr 2027 – 31 Mar 2032 (5 yrs) · up to 31 Mar 2036 with extensions
Delivery: UK, London, South East, South WestEligibility: SME eligibleVCSE eligible
Extensions: Extension options published
90910000 Cleaning services

Who is likely to bid for this lot ↓

Pipeline intelligence · planning stage: how this market runs before the tender is published

How Aster Group Limited buys Cleaning services (CPV 9091), and who usually turns up

Aster Group Limited’s own published record, next to the published market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Cleaning services (CPV 9091) →

1

How the contest usually goes

Winner shares use published awards; bid and price charts use contested lots.

Question for the bid
This buyerAster Group Limited · division 90
The marketCleaning services (CPV 9091)
What to do with it
How often do SMEs win?
i

How often small and medium firms win.

Share of awards where the winner’s size is known.

The counts under this question show how many awards have a known supplier size.

Last 36 months.

Buyer: 1 of 1 known-size awards · market: no supplier sizes published
1 of 1—

Small firms have won here. Neither number says whether you qualify; it describes who has been winning.

How often do local suppliers win?
i

How often local firms win similar work.

Winners with a registered address in the delivery region, out of awards with a known address.

A local branch does not count if the registered address is elsewhere.

Last 36 months.

Buyer: 7 of 7 known-location awards · market: no winner locations published
100%—

Most of this buyer’s recorded winners are registered in the delivery region.

How long to a decision?
i

How long buyers here take to decide after bids close.

Middle value in days from the deadline to the first award notice, on competitions that published both dates.

Only decided tenders count, so slow ones still waiting are not in.

Last 36 months.

Buyer: 10 decided notices · market: no decision dates published
103 days—

Half of these awards were announced within 103 days of the bid deadline.

How often single-bid or direct?
i

How often work is awarded with no recorded rival.

Direct awards and tenders where every published lot count shows one bid.

Thin markets produce this too; it is not proof of a tailored specification.

Last 36 months.

Buyer: exactly 1 of 2 procurements with awards had no recorded rival · market: no bid counts or routes published
1 of 2—

Direct awards or one recorded bid are common here. Check the route before spending time on a bid.

How many bids did past lots attract?

i

How many bids past lots received.

Each colour is a bid-count range. Only competed lots with a published count are included.

Past bids do not predict this tender.

Last 36 months.

This buyer7 lots with bid counts · broad CPV 90
0% had one bid
The marketNo bid counts published
Buyer · select a colour for counts
1 bid0%
Buyer: 0 of 7 lots with published bid counts.
2–30%
Buyer: 0 of 7 lots with published bid counts.
4–60%
Buyer: 0 of 7 lots with published bid counts.
7+100%
Buyer: 7 of 7 lots with published bid counts.

How did awards compare with estimates?

i

Where winning prices landed against estimates.

Each colour shows awards below, close to or above the published estimate, one lot at a time.

Past prices are a guide, not a bid price.

Last 36 months.

This buyer4 lots with estimate and award · all categories · too few to chart
The marketNo estimate-and-award pairs published
2

Assess each lot
i

What past awards tell you about each lot.

See the forecast, this buyer’s earlier suppliers and firms with relevant wins.

No supplier is confirmed as a bidder.

Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list

Lot #1CPV 909160 monthsSME suitablePublished estimate£17m
Expected competition
i

How many bids this lot may attract.

The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.

Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 565 past lots.

A forecast, not a list of bidders.

—No model forecast yet8% chance of a single bid
Past bids on 565 similar lots
1 bid8%
45 of 565 similar past lots received 1 bid (8%).
2–314%
80 of 565 similar past lots received 2–3 (14%).
4–648%
273 of 565 similar past lots received 4–6 (48%).
7+30%
167 of 565 similar past lots received 7+ (30%).
Comparable past lots usually drew 5 bids.
Commercial price forecast
i

Where the award price may land.

The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.

No comparable awards for this lot yet.

A statistical guide from past awards, not a price to bid.

—No model forecast yet
No comparable awards on record for this lot’s category yet. The published estimate is £17m, and the forecast stays empty until the market has a record to read.

Who has supplied this buyer on similar work?
i

Who has done similar work for this buyer.

Past contracts are matched by buyer, title and type of work.

A past supplier may not bid again.

No earlier contract of this buyer matches this lot on the published record.

Who could compete for this lot?
i

Who could compete for this lot?

Firms with relevant past wins. On a framework, we show firms on that agreement.

None is confirmed as a bidder.

Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.

About this data
  • Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
  • Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
  • Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
  • Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.

Procedure terms & legal framework

From the official record
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Planned procurement
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
23 May 2025, 11:36 BST
Last source update
5 Aug 2026, 12:32 BST
Authority reference
CAS-01024-G0K4M1
FTS notice number
2026/S 000-074155
Latest notice
Preliminary market engagement notice (UK2)
Classification (CPV)
Cleaning services
Delivery area
UKLondon (UKI)South East (UKJ)South West (UKK)
Official registry OCID
ocds-h6vhtk-052197 Find a Tender

How it was run

Official notice
Submission deadline
—

Timeline

23 May 2025 → 1 Apr 2027 · 5 dates
  1. Planning notice published
    23 May 2025, 11:36 BST
  2. Latest notice published78 days ago
    5 Aug 2026, 12:32 BST
  3. Market engagement55 days ago
    27 Aug 2026, 23:59 BST

    The purpose of this engagement, in line with Section 16 of the Procurement Act 2023, is to:

    • inform the Authority's procurement strategy and final approach to market
    • understand market capability and capacity
    • inform specifications and requirements
    • test procurement routes and commercial models
    • Identify innovation opportunities
    • Improve accessibility for SMEs, VCSEs and new entrants
    • Help suppliers prepare for upcoming opportunities
    • gauge overall market interest in the opportunity
    • understand likely Interested Party appetite by lot
    • assess supplier capacity and regional coverage
    • inform the final procurement structure and lotting approach
    • identify any barriers to participation or delivery risks

    Please note:

    • This exercise does not form part of a formal procurement process and is not a call for competition.
    • Participation in this PME is voluntary and will not influence any future procurement evaluation or supplier selection process
    • Participation in this exercise will not confer any advantage or disadvantage in any future procurement process.
    • The Authority reserves the right to amend the proposed procurement and lotting strategy following completion of this engagement exercise.
    • Interested Parties may be invited to attend market engagement meetings, supplier days, demonstrations, or one-to-one sessions.
    • Any discussions will be for information-gathering purposes only and will not form part of a formal competition.

    To indicate your interest and complete the PME questionnaire. Please visit our dedicated page for the project via our Intend Portal: in-tendhost.co.uk/aster/aspx/Home ↗

    Please complete this form by noon on 27th of August 2026 via the In Tend Portal. Late responses will not be considered.

  4. Tender notice expected19 days ago
    2 Oct 2026, 23:59 BST
  5. Today
    22 Oct 2026
  6. Contract startsin 161 days
    1 Apr 2027, 00:00 BST

Notice history

5 events · 3 releases on Find a Tender · since 23 May 2025
  1. Pipeline notice published
    23 May 2025, 11:36 BST
    UK1
  2. Pipeline notice published
    20 May 2026, 14:52 BST
    UK1
  3. Published value updated to £13,680,000
    20 May 2026, 14:52 BST
    was £57,760,000
  4. Preliminary market engagement notice published
    5 Aug 2026, 12:32 BST
    UK2
  5. Published value updated to £17,278,000
    5 Aug 2026, 12:32 BST
    was £13,680,000
Published amendments (1)

Amended estimated contract value Amended estimated contract start/end dates Amended title to 2027 from 2026

Commercial outcome & contract awards

Pipeline notice
Awards (0)
No award published
Contracts (0)
No contract published
Bid statistics
No aggregate bid statistics published

Contracting authority & participating public bodies

ASTER GROUP LIMITED

Contracting authorityPublic authority - sub-central government GB-COH: IP29573R · GB-PPON: PRNW-9755-MGMY Sarson Court, Devizes, South West, SN10 2AZContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Preliminary market engagement notice planningPreliminary market engagement noticeUK2Preliminary market engagement notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender
  • Pipeline notice planningPipeline noticeUK1Pipeline notice on Find a Tender