Official UK procurement notice
Commercial Heating Maintenance and Repair - Contract Award
Authority: Broadacres Housing Association (Central government)
Sectors: Repair & Maintenance (50) Delivery: Yorkshire & Humber (UKE)
Published estimate£1,000,000≈ £333k / year · £1,200,000 inc. VAT
Submissions closed 9 Jun 2026awarded 8 Jul 2026
Award (standstill) to CHL Mechanical Services Ltd
Contract term 3 yrsends 31 Jul 2029 · up to 31 Jul 2031 with extensions · starts 1 Aug 2026
What is being bought
Published requirement descriptionBroadacres has conducted an open tender to award a contract to deliver a Commercial Heating and Plumbing service consisting of approximately 15
communal heating schemes (“Contract”) across their full area of operation (North Yorkshire) to a single contractor.
The Contract duration will be 3 years with an optional 2 year commencing from August [TBC] 2026, value of expenditure will vary year
on year but is expected to be £600,000 over the 3-year Contract period.
The contract will include, but not be limited to, the following works:
- Annual statutory servicing,
- Completion of identified maintenance work,
- Response to reactive repairs including an out of hours emergency response within 24 hours, 24hours a day 7 days per week.
- Installation of new systems and upgrades where required.
CPV: Repair and maintenance services of central heating
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£1,000,000
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Please refer to Tender documents.
- Technical & professional ability
Please refer to Tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published award criteria (2)
- Quality
- Price
Conditions of participation2
- Economic & financial standing
Please refer to Tender documents.
- Technical & professional ability
Please refer to Tender documents.
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 12 May 2026, 16:06 BST
- Last source update
- 8 Jul 2026, 12:14 BST
- Award evaluation window
- Submission end – 30 Jun 2026
- Authority reference
BHA-CME-26- FTS notice number
2026/S 000-043591- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0696efFind a Tender- Contract terms summary
Please refer to the JCT contract
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 9 Jun 2026, 17:00 BST
- Clarification deadline
- 2 Jun 2026, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
12 May 2026 → 1 Aug 2026 · 8 dates- Tender notice published169 days ago12 May 2026, 16:06 BST
- Clarification questions by148 days ago2 Jun 2026, 17:00 BST
- Submission deadline141 days ago9 Jun 2026, 17:00 BST
- Award decision expected by119 days ago30 Jun 2026, 23:59 BST
- Assessment summaries sent112 days ago8 Jul 2026, 00:00 BST
- Latest notice published112 days ago8 Jul 2026, 12:14 BST
- Standstill ends99 days ago20 Jul 2026, 23:59 BST
- Contract starts88 days ago1 Aug 2026, 00:00 BST
Notice history
4 events · 2 releases on Find a Tender · since 12 May 2026- Tender notice published12 May 2026, 16:06 BSTUK4
- Contract award notice published8 Jul 2026, 12:14 BSTUK6
- Status changed to complete8 Jul 2026, 12:14 BST
- Contract signature expected31 Jul 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £1,000,0001 award exc. VAT
Bids received 75 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| CHL Mechanical Services LtdSMECommercial Heating Servicing and Maintenance 3 Aug 2026 – 2 Aug 2029 · up to 2 Aug 2031Extensions: 3 year contract with option to extend for 2 additional years at the discretion of Broadacres Housing Association. | £1,000,000 | 8 Jul 2026standstill to 20 Jul 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders · 8 at stage one | 5 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- CHL Mechanical Services LtdAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Doc 5 - Pricing Schedule and Asset List.
- Bidding documents and specifications Doc 6 - Contractor Handbook.
- Bidding documents and specifications Doc 1 - Schedule of Amendments - JCT Measured Term Contract 2024
- Bidding documents and specifications Doc 2 - Tender Brief.
- Bidding documents and specifications Invitation to Tender
- Bidding documents and specifications Doc 3a - Declaration Forms.
- Bidding documents and specifications Doc 4 - Commercial Heating and Plumbing Award Questionnaire.
- Bidding documents and specifications Doc 2a - Output specification.
- Bidding documents and specifications Doc 3 - Commercial Heating and Plumbing works Participation Questionnaire.
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender