Official UK procurement notice
Commercial Central Heating Planned Maintenance and Reactive Repairs Contract
Authority: Link Group Ltd·Consortium: 4 public authorities
What is being bought
Published requirement descriptionThe elements to be covered in the servicing, maintenance and repair contract include, but are not limited to, the following:-
(a) Annual Service to all commercial gas appliances within Link stock, including CHP units with relevant regulatory guided certification paperwork in electronic format.
(b) Annual check on all electrical control panels serving the commercial heating system.
(c) The testing and examination of gas meter installations and all gas supply pipework inside or outside the property.
(d) Annual testing on commercial meters and pipe work.
(e) Includes the tracing and repairing of gas escapes where necessary, and the replacement of part, or all of the internal existing gas supply pipe work.
(f) Natural gas fired central heating boilers and systems, including all components such as casings, heat exchangers, burners, FSD's, fans and motors, control valves, safety and limiting devices, gas valves, flame supervision devices, thermocouples, thermostats, time switches, sequence boards, flue systems, appliance chassis, combustion chambers, insulation panels, integral wiring and control circuitry, gauges and associated equipment.
(g) Radiators and radiator valves (including thermostatic radiator valves).
(h) System pipework including primary flow and return circuits and all circulatory pipework, valves, fittings etc.
(i) Room, hot water, pipe and frost thermostats. BMS.
(k) SAV Units and individual domestic heating systems for dwellings supplied by communal heating plant. CRP Units.
(m) Plated heat exchangers.
(n) Solar Thermal Hot Water Systems.
(o) Hot water cylinders/calorifiers of all types.
(p) Feed and expansion cistern including bye-law 30 kits.
(q) Pressurisation vessels.
(r) Circulating pumps and valves (shunt, primary and secondary).
(s) Motorised valves, two and three port
(t) All consumable items such as lubricants, filters, inhibitors, tape, flux, leadfree solder, jointing compounds, threading tape, batteries, etc.
(u) All associated electrical components and wiring.
(v)
Annual service and maintenance of air conditioning units.
(w) Annual service and maintenance of booster pumps/compressors, controls and high-pressure pipe work.
(x) Heat Interface Units (HIU)
(y) Commercial Air Source Heat Pumps
This list of elements covered by the contract covers the main components only and is not intended to be exhaustive. It must be understood that the contract covers all components of the Client's gas and heating installations on their premises as deemed appropriate by the Client's Representative. Any queries should be discussed with the Client's Representative prior to the Contractor's tender being submitted.
- Recurrence: 2027 at the earliest if the optional 12 month extensions are not applied
CPV: Boilers · Central-heating boilers · Central-heating equipment · Commissioning of heating installations · District heating boiler · Electrical accessories · Electrical equipment and apparatus · Electrical fitting work · Electrical supplies and accessories · Electrical wiring and fitting work · Electrical wiring work · Heating materials · +8 more
The lotProcurement structure
single lot · value publishedLot #1Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the…RenewalPublished value£1,000,000
Single Stage Tendering in accordance with Regulations 28 (Open Procedure) of the Public Contracts (Scotland) Regulations 2015. Additional information: Economic Operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public
Contracts (Scotland) Regulations 2015.
SPD Question 2D.1.2- Bidders must provide a separate SPD response (Sections A and B of this Part and Part III) for each subcontractor.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
Refer Tender Document A - ITT and Quality Questionnaire, Section 9 including
Bidders shall be Gas Safe Registered, NICEIC, SELECT or The Electrical Contractors Association (ECA), and operatives engaged in delivering the requirements must have the required range of ACS accreditation described within Section 9 of Tender Document A - ITT and Quality Questionnaire
- Economic & financial standing
Bidders will be required to have a minimum 'general' yearly turnover of 400000 GBP for the last two years or have an average yearly
turnover of a minimum of 400000 GBP for the last two years.
Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set
up or started trading.
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurances indicated below:
Employer's (Compulsory) Liability Insurance - 5,000,000 GBP
Public Liability Insurance - 5,000,000 GBP
- Technical & professional ability
Bidders must be able to provide two examples of similar Commercial Central Heating Planned Maintenance and Reactive Repairs services similar to the requirements of Link Group undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies including a service to undertake reactive repairs notified out with normal working hours
- Technical & professional ability
Refer Tender Document A - ITT and Quality Questionnaire, Section 9 including:
Bidders shall be Gas Safe Registered, NICEIC, SELECT or The Electrical Contractors Association (ECA), and operatives engaged in delivering the requirements must have the required range of ACS accreditation described within Section 9 of Tender Document A - ITT and Quality Questionnaire
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · 2027 at the earliest if the optional 12 month extensions are not applied
- First published
- 28 Jan 2025, 16:19 GMT
- Last source update
- 28 Jan 2025, 16:19 GMT
- Award evaluation window
- 27 Feb 2025 – …
- FTS notice number
2025/S 000-002878- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04d6d8Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
The Contract Performance Conditions are described within Tender Document A 'ITT and Quality Questionnaire' and Tender Document B
'Price Schedule' provided with the Contract Notice
Publisher note: SPD, Part IV Section C 'Technical and Professional Ability' will be scored on a pass or fail basis using the following scoring methodology; 0 - Unacceptable - Nil or inadequate response. Fails to demonstrate an ability to meet the requirement. A Tenderer which scores ‘0 – Unacceptable’ against any question will be disqualified. 1 - Poor - Response is partially relevant and poor. The response addresses some elements of the requirement but contains insufficient/limited detail or explanation to demonstrate how the requirement will be fulfilled. 2 - Acceptable - Response is relevant and acceptable. The response addresses a broad understanding of the requirement but may lack details on how the requirement will be fulfilled in certain areas. 3 - Good - Response is relevant and good. The response is sufficiently detailed to demonstrate a good understanding and provides details on how the requirements will be fulfilled. 4 – Very Good - Response is largely relevant and very good. The response demonstrates a very good understanding of the requirements and provides adequate details on how the requirements will be fulfilled. 5 - Excellent - Response is completely relevant and excellent overall. The response is comprehensive, unambiguous and demonstrates a thorough understanding of the requirement and provides details of how the requirement will be met in full. A Tenderer will be required to achieve a minimum score of 2 against each Question within Part C, i.e. a score of 2 or greater shall represent a Pass whereas a score of 1 or lower will represent a Fail. Link Group will disregard, and not evaluate the remainder of a Tenderers bid should the Tenderer fail to achieve the minimum score of 2 (a Pass) against any of the Questions included with Part C NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=788646. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:788646) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=788646
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 27 Feb 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 27 Feb 2025, 12:00 GMT
Timeline
28 Jan 2025 → 28 May 2025 · 4 dates- Notice published28 Jan 2025, 16:19 GMT
- Submission deadline27 Feb 2025, 12:00 GMT
- Bids opened27 Feb 2025, 12:00 GMT
- Bids must remain valid until28 May 2025, 23:59 BST
Contracting authority & participating public bodies
4 public bodies on the noticeConsortium members and other public bodies
- Horizon Housing Association LimitedContracting authority
- Larkfield Housing AssociationContracting authority
- West Highland Housing AssociationContracting authority
Dispute resolution & review bodies
- Edinburgh Sheriff Court and Justice of Peace CourtReview body
Process and specification contact points (1)
- A.D.A Construction ConsultantsProcess contact point
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.