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Official procurement procedure
Collections review for nationally sponsored cultural organisations and independent and local museums
Economic research services
Library
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Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Llywodraeth Cymru / Welsh Government: "Collections review for nationally sponsored cultural organisations and independent and local museums". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
| Contracting Authority | Llywodraeth Cymru / Welsh Government | Scope & Categories | Not published | Submission Window | complete No deadline published |
|---|---|---|---|---|---|
| Submission Gateway | Direct notice route | Legal Basis & Regime | Standard procurement | Estimated Value (exc. VAT) | Not published |
Bidder Intelligence · Authority Profile: Llywodraeth Cymru / Welsh Government
Market Analytics
Derived from OCDS awards & bid statistics
Published history for Llywodraeth Cymru / Welsh Government. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Competition Density
2.5Bids / Report
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate availablePayment Terms
Check noticePublished terms
Coverage: 2 active published awards; 2 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityLlywodraeth Cymru / Welsh Government | Procedure methodNot published | Procurement categoryNot published |
Statuscomplete | Framework / DPSNot published | CompetitionNot published |
Above thresholdNot published | Legal basisNot published | Tender period startsNot published |
Clarification deadlineNot published | Electronic submissionNot published | Submission languagesNot published |
Published2 Mar 2023, 10:01 GMT | Last source update2 Mar 2023, 10:01 GMT | Recurring procurementNot published |
ClassificationEconomic research services, Library, archives, museums and other cultural services, Market research services, Museum services, Museum services and preservation services of historical sites and buildings, Research and development consultancy services, Research and development services and related consultancy services, Research and experimental development services, Research consultancy services, Research services, Social research services | ||
Delivery area | ||
OCIDocds-h6vhtk-03844a | ||
What is being bought
The aim of the contract is to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. The estimated value for the contract is GBP 180,000 to GBP 205,000 exc. VAT (maximum contract value of GBP 246000 inc. VAT).
This review will consider collections management (both digital and physical) across the sector, including identifying urgent priorities for capital investment to improve collections storage, plus longer term options that will safeguard collections for the future, maximise good practice and potentially reduce the cost burden. This work will also look at the feasibility for and options around shared, co-located or distributed models of storage, plus ways of making collections more accessible e.g. through open access stores or research centres.
This activity would include the sponsored national cultural bodies (National Library of Wales, Amgueddfa Cymru and the Royal Commission of Ancient and Historical Monuments in Wales) Cadw (the Welsh Government’s historic environment service), the four regional Welsh Archaeological Trusts and those who wish to participate from the c.100 Accredited and working towards Accreditation local and independent museums.
What changed
From the official release history
- tender value changed
2 Mar 2023, 10:01 GMT - Status changed to complete
2 Mar 2023, 10:01 GMT - Official notice release published
2 Mar 2023, 10:01 GMT - Submission deadline changed to published date
2 Mar 2023, 10:01 GMT - Published value updated to £246,000
14 Nov 2022, 16:30 GMT - Status changed to active
14 Nov 2022, 16:30 GMT - Official notice release published
14 Nov 2022, 16:30 GMT - Submission deadline changed to 9 Jan 2023, 12:00 GMT
14 Nov 2022, 16:30 GMT - Buyer information updated
14 Nov 2022, 16:30 GMT
Lots and requirements (1)
Published by the contracting authority
- Lot 1 · #1Individual lot title not publishedcancelledPublished valueNot publishedThe procurement will be conducted via eTenderWales and the tender documentation can be found via the link provided. The documentation outlines the requirement to deliver a 12 month review to improve collections management, reduce costs for cultural organisations, support decarbonisation of collections storage, and improving access for researchers and the public. All bids must be submitted by 2pm on the 9th January 2023. E-Tender Information: https://etenderwales.bravosolution.co.uk - The first person from your Organisation to use the Platform will be required to register on behalf of the Organisation. - Registration involves accepting a User Agreement, and providing basic information about your Organisation and about the User performing the Registration. - The User who performs the Registration becomes the Super User for the Organisation. - On registering on the Platform the Super User will select a Username and will receive a password. - The Password will be sent by e-mail to the email address that was specified in the User Details section of the Registration page. - In order to log-in to the Platform please enter your Username and Password. - Note: If you forget your Password then visit the homepage and click “Forgot your password?” - Registration should only be performed once for each Organisation. - If you think that someone in your Organisation may have already registered on this Platform then you must not register again. - Please contact the person who Registered (i.e. the Super User) in order to arrange access to the Platform. - Contact the Helpdesk immediately if you are unable to contact the Super User (for example if they have left your Organisation). - Note: If your Organisation is already registered on the Platform then you must not make any additional registration. Please contact the Helpdesk to gain access to the Platform. - Tenders must be uploaded to the BravoSolution portal by 2pm How To Find The ITT: - Once logged in you must click on ‘ITT’s Open to all Suppliers’ - The e-tender references for this contract are: itt_99253. - Click on the title to access summary details of the contract. If you are still interested in submitting a tender, click the ‘Express an Interest button’. This will move the ITT from the ‘Open to all Suppliers’ area to the ‘My ITT’s’ on the home page. - You will then see the full details of the ITT in the qualification and technical envelopes along with any relevant documents in the ‘Attachments’ area. - Should you have any questions on the ITT, please use the ‘Messages’ area to contact the buyer directly – Please do not contact the named person at the top of this notice.Contract periodNot publishedEligibilityNot publishedOptions / renewalNot published
Timeline
- Procedure published
2 Mar 2023, 10:01 GMT - Award active
Not published · Not published - Contract active
Signed 21 Feb 2023, 00:00 GMT · £178,140
Commercial outcome and competition
Awards HEADLAND DESIGN ASSOCIATES Not published · Not published · active |
Contracts Contract £178,140 · signed 21 Feb 2023, 00:00 GMT · active |
Bid statistics bids: 3 (lot 1) electronicBids: 3 (lot 1) foreignBidsFromEU: 0 (lot 1) foreignBidsFromNonEU: 0 (lot 1) smeBids: 3 (lot 1) |
Buyer and organisations in this procedure
Llywodraeth Cymru / Welsh Government
Contracting authority GB-FTS-68456Documents (0)
Official links; attachments are not copied
No linked documents are published
Related procedures (0)
No related procedures published