Official UK procurement notice
Cleaning Services at Buckinghamshire Council
Authority: Buckinghamshire Council (Local council)
What is being bought
Published requirement descriptionThis contract is for the provision of Cleaning Services at Buckinghamshire Council Corporate Offices and cross county sites, to ensure we are keeping our buildings clean and safe to fulfil our health and safety obligations. There are 74 sites in total.
The contract will be for an initial term of 3 years, commencing on 1st of February 2027 and ending on 31st January 2030. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years. The total contract spend for the full 6 years is estimated at £ 8,200,000 (excluding VAT). This is only an estimate, and the actual spend maybe higher or lower than this figure.
The Council is of the opinion that TUPE will apply.
- The authority expects to re-tender this requirement around 1 Aug 2031, 23:59 BST.
- How the procedure runs: This service is being procured using a two-stage procurement process which consists of: • Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ) • Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders. This advert is for Stage 1 only. For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.
CPV: Building-cleaning services · Cleaning and sanitation services · Cleaning services · Office cleaning services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£9,252,939
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality
- Price
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Aug 2031
- First published
- 22 May 2025, 10:43 BST
- Last source update
- 13 Oct 2026, 10:55 BST
- Award evaluation window
- Submission end – 13 Jul 2026
- Authority reference
COM/1177/2026- FTS notice number
2026/S 000-014875- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051cf0Find a Tender
- How it runs
This service is being procured using a two-stage procurement process which consists of:
- Stage 1 Invitation to Participate – A selection process using a Procurement Specific Questionnaire (PSQ)
- Stage 2 Suppliers successfully shortlisted at Stage 1 of the Procurement will be invited to submit tenders.
This advert is for Stage 1 only.
For the avoidance of doubt, bidders must only complete and return the PSQ (and any documents requested within the PSQ) at this stage 1.
How it was run
Official notice- Requests to participate (first stage)
- 20 Mar 2026, 12:00 GMT
- Submission deadline
- 20 Mar 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
22 May 2025 → 22 Oct 2026 · 9 dates- Planning notice published22 May 2025, 10:43 BST
- Next notice expected292 days ago1 Jan 2026, 23:59 GMT
- Tender notice published245 days ago18 Feb 2026, 15:16 GMT
- Submission deadline215 days ago20 Mar 2026, 12:00 GMT
- Award decision expected by99 days ago13 Jul 2026, 23:59 BST
- Contract starts81 days ago1 Aug 2026, 00:00 BST
- Assessment summaries sent8 days ago13 Oct 2026, 00:00 BST
- Latest notice published8 days ago13 Oct 2026, 10:55 BST
- Today21 Oct 2026
- Standstill endsin 2 days22 Oct 2026, 23:59 BST
Notice history
13 events · 6 releases on Find a Tender · since 22 May 2025- Pipeline notice published22 May 2025, 10:43 BSTUK1
- Tender notice published18 Feb 2026, 15:16 GMTUK4
- Published value updated to £9,000,00018 Feb 2026, 15:16 GMTwas £5,700,000
- Status changed to active18 Feb 2026, 15:16 GMT
- Procurement method changed18 Feb 2026, 15:16 GMT
- Tender notice published18 Feb 2026, 17:00 GMTUK4
- Published value updated to £9,252,93918 Feb 2026, 17:00 GMTwas £9,000,000
- Tender notice published3 Mar 2026, 11:36 GMTUK4
- Contract award notice published13 Oct 2026, 10:13 BSTUK6
- Status changed to complete13 Oct 2026, 10:13 BST
- Contract award notice published13 Oct 2026, 10:55 BSTUK6
- Procurement method changed13 Oct 2026, 10:55 BST
- Contract signature expected16 Nov 2026, 23:59 GMTscheduled
Routine re-releases (6)
- 2026-02: 2 releases · 18 Feb 2026, 18 Feb 2026
- 2025-05: 1 release · 22 May 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Monitor Cleaning Services Ltd1 Feb 2027 – 31 Jan 2030 · up to 31 Jan 2033Extensions: The contract will be for an initial term of 3 years, commencing on 1st of February 2027 and ending on 31st January 2030. The contract may be extended by one further 2-year period, and then another further 1-year period, making a potential total contract length of 6 years. | £8,200,000 | 12 Oct 2026standstill to 22 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders · 4 at stage one | 0 | 0 | — |
Who bid
- wonMonitor Cleaning Services Limited · South East England
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Monitor Cleaning Services LimitedAwarded supplier
Official documents & specifications (7)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender