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Published 14 Oct 2025, 16:44 BST

Official UK procurement notice

City of London Public Statuary Cleaning and Repairs 2026

Official notice

Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Recreational, cultural and sporting services (92) Delivery: London (UKI31)
Published estimate£375,000≈ £75k / year · £450,000 inc. VAT · 2 value updates14.9% below final estimate
Submissions closed 30 Jan 2026awarded 6 Mar 2026
Awarded to Rupert Harris Conservation Ltd2 awards
Contract term 5 yrsends 31 Mar 2031 · up to 31 Mar 2032 with extensions · starts 1 Apr 2026

What is being bought

Published requirement description

A new contract is required in for the 1 April 2026 to cover conservation based cleaning, waxing where indicated, and reactive maintenance, of public statuary located within the City of London and at Hampstead Heath, Highgate Wood, Epping Forest and West Ham Park.

  • The authority expects to re-tender this requirement around 28 Nov 2025, 23:59 GMT.

CPV: Preservation services of historical sites and buildings

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 5 yrsSMEPublished value£375,000
Contract period: 1 Apr 2026 – 31 Mar 2031 (5 yrs) · up to 31 Mar 2032 with extensionsValue: £375,000 exc. VAT · £450,000 inc. VAT
Delivery: LondonEligibility: SME eligible
Extensions: Extension options published
92522000 Preservation services of historical sites and buildings

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 65%Price: 35%
Published sub-criteria (3)
  • Technical: 50%
  • Responsibile Procurement: 15%
  • Commercial: 35%
Published award criteria (3)
  • Technical: Range of technical questions
  • Responsibile Procurement: Responsible procurement questions
  • Commercial: 5 Year Pricing Schedule
What this means for your bid
  • Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Yes · next expected 28 Nov 2025
First published
14 Oct 2025, 16:44 BST
Last source update
20 May 2026, 11:02 BST
Award evaluation window
Submission end – 23 Feb 2026
Authority reference
itt_177
FTS notice number
2025/S 000-077977
Latest notice
Contract details notice (UK7)
Classification (CPV)
Preservation services of historical sites and buildings
Delivery area
London (UKI31)
Official registry OCID
ocds-h6vhtk-05ccac Find a Tender

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
30 Jan 2026, 12:00 GMT
Clarification deadline
22 Jan 2026, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

This tendering exercise is being undertaken using the electronic tendering system 'City of London Corporation Sourcing & Contracts Portal' (cityoflondon.ukp.app.jaggaer.com ↗). Suppliers will need to register an interest on the system in order to participate and registration is free.

Timeline

14 Oct 2025 → 20 May 2026 · 11 dates
  1. Planning notice published377 days ago
    14 Oct 2025, 16:44 BST
  2. Market engagement353 days ago · met
    7 Nov 2025, 23:59 GMT

    The City will be hosting a webinar on 24 November at 11:00 via Microsoft Teams. The session will cover the requirements, responsible procurement and the procurement process prior to launching the tender, and will include an opportunity for you to ask any questions afterwards.

    If you would like to attend, please send your confirmation to [email protected]

  3. Tender notice published332 days ago
    28 Nov 2025, 10:28 GMT
  4. Next notice expected332 days ago
    28 Nov 2025, 23:59 GMT
  5. Clarification questions by277 days ago
    22 Jan 2026, 12:00 GMT
  6. Submission deadline269 days ago
    30 Jan 2026, 12:00 GMT
  7. Award decision expected by245 days ago
    23 Feb 2026, 23:59 GMT
  8. Assessment summaries sent232 days ago
    9 Mar 2026
  9. Standstill ends220 days ago
    20 Mar 2026, 23:59 GMT
  10. Contract starts209 days ago
    1 Apr 2026, 00:00 BST
  11. Latest notice published159 days ago
    20 May 2026, 11:02 BST

Notice history

12 events · 5 releases on Find a Tender · since 14 Oct 2025
  1. Preliminary market engagement notice published
    14 Oct 2025, 16:44 BST
    UK2
  2. Preliminary market engagement notice published
    13 Nov 2025, 12:21 GMT
    UK2
  3. Published value updated to £475,000
    13 Nov 2025, 12:21 GMT
    was £350,000
  4. Tender notice published
    28 Nov 2025, 10:28 GMT
    UK4
  5. Published value updated to £375,000
    28 Nov 2025, 10:28 GMT
    was £475,000
  6. Status changed to active
    28 Nov 2025, 10:28 GMT
  7. Procurement method changed
    28 Nov 2025, 10:28 GMT
  8. Deadline published: 30 Jan 2026, 12:00 GMT
    28 Nov 2025, 10:28 GMT
  9. Contract award notice published
    10 Mar 2026, 12:51 GMT
    UK6
  10. Status changed to complete
    10 Mar 2026, 12:51 GMT
  11. Contract signature expected
    20 Mar 2026, 23:59 GMT
    scheduled
  12. Contract details notice published
    20 May 2026, 11:02 BST
    UK7
Published amendments (1)

The change of notice is in relation to a Webinar being held on the 24/11/25

Routine re-releases (5)
  • 2025-11: 1 release · 13 Nov 2025
  • 2025-10: 1 release · 14 Oct 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 2
Awarded value £319,1401 contract exc. VAT · 1 repeated publication of the same award counted once
Bids received 33 from SMEs
Contracts signed 1latest 6 May 2026
Awarded toValueDateStatus
Rupert Harris Conservation LtdSMECity of London Public Statuary Cleaning and Repairs1 Apr 2026 – 31 Mar 2031£319,140same award published again · counted once6 Mar 2026standstill to 20 Mar 2026Standstill
Rupert Harris Conservation LtdSME£319,140 †—Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 6 at stage one30—

Contracting authority & participating public bodies

The Mayor and Commonalty and Citizens of the City of London

Contracting authorityPublic authority - sub-central government GB-PPON: PYQD-1693-MYXR PO Box 270, City of London, London, EC2P 2EJContact name, email

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure