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Published 4 Jun 2025, 19:05 BST

Official UK procurement notice

Christmas Decoration Design, Hire, Installation and Removal, Maintenance and Storage

Official notice

Authority: Surrey Heath Borough Council (Local council)

ServicesBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)Installation services (except software) (51) Delivery: South East (UKJ25)
Published estimate£90,000≈ £60k / year · £108,000 inc. VAT
Submissions closed 30 Jun 2025awarded 8 Jul 2025
Awarded to Seasonal Transformations
Contract term 1 yr 6 moends 15 Jan 2027 · up to 14 Jan 2028 with extensions · starts 21 Jul 2025

What is being bought

Published requirement description

Christmas Decoration Design, Hire, Installation and Removal, Maintenance and Storage at the Square Shopping Centre Camberley

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Christmas tree · Christmas tree lights · Installation services (except software) · Miscellaneous decoration items

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yr 6 moSMEPublished value£90,000
Contract period: 21 Jul 2025 – 15 Jan 2027 (1 yr 6 mo) · up to 14 Jan 2028 with extensionsValue: £90,000 exc. VAT · £108,000 inc. VAT
Delivery: South EastEligibility: SME eligible
Extensions: Contract can be extended by 1 year (1 Christmas season)
31522000 Christmas tree lights39298900 Miscellaneous decoration items39298910 Christmas tree51000000 Installation services (except software)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 40%Price: 60%
Published sub-criteria (2)
  • Criterion 2: 40%
  • Criterion 1: 60%
Published award criteria (2)
  • Criterion 1
  • Criterion 2
What this means for your bid
  • Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
4 Jun 2025, 19:05 BST
Last source update
22 Jul 2025, 12:06 BST
FTS notice number
2025/S 000-030061
Latest notice
Contract details notice (UK7)
Classification (CPV)
Christmas treeChristmas tree lightsInstallation services (except software)Miscellaneous decoration items
Delivery area
South East (UKJ25)
Official registry OCID
ocds-h6vhtk-054326 Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
30 Jun 2025, 13:00 BST
Clarification deadline
20 Jun 2025, 13:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

4 Jun 2025 → 22 Jul 2025 · 5 dates
  1. Tender notice published
    4 Jun 2025, 19:05 BST
  2. Clarification questions by
    20 Jun 2025, 13:00 BST
  3. Submission deadline
    30 Jun 2025, 13:00 BST
  4. Contract starts
    21 Jul 2025
  5. Latest notice published
    22 Jul 2025, 12:06 BST

Notice history

5 events · 3 releases on Find a Tender · since 4 Jun 2025
  1. Tender notice published
    4 Jun 2025, 19:05 BST
    UK4
  2. Contract award notice published
    11 Jul 2025, 12:21 BST
    UK6
  3. Status changed to complete
    11 Jul 2025, 12:21 BST
  4. Contract signature expected
    17 Jul 2025, 23:59 BST
    scheduled
  5. Contract details notice published
    22 Jul 2025, 12:06 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £90,0001 award exc. VAT
Bids received 33 from SMEs
Contracts signed 1latest 17 Jul 2025
Awarded toValueDateStatus
Seasonal TransformationsSME21 Jul 2025 – 15 Jan 2027£90,0008 Jul 2025Awarded

Contracts

Bid statistics published by the authority

BidsSMEVCSEValid bid range
3final-stage tenders · 5 at stage one30—

Contracting authority & participating public bodies

Surrey Heath Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PQQL-9321-BBQX Surrey Heath House, Knoll Road, Camberley, South East, GU15 3HDContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Seasonal TransformationsAwarded supplier Unit 2 - The Timber Yard, Lucas Green, West End, Woking, South East, GU24 9YBContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender