Official UK procurement notice
CHIC Cleaning - Dynamic Purchasing System [DPS]
Authority: Communities and Housing Investment Consortium Limited ("CHIC")
What is being bought4 lots · detail below
Published requirement descriptionCHIC publishes this Notice of an Amendment to be made to the DPS in pursuance of the original Notice 2017/S 135-277023 published in OJEU on the 14th July 2017. All other details relating to this DPS remain unchanged.
The change comprises extending the coverage nationally and validity period with a further 60-months extension option, reviewed at 12 month increments whereby the authority can amend (extend, shorten, terminate or re-procure) the DPS.
This DPS remains accessible by members of CHIC to all UK public-sector bodies (potential members) including (but not limited to):
- Housing Associations
- Local Authorities and Government Departments
- Registered Charities
- NHS and Health and Social Care Groups
- Emergency Services
- Schools and Academies/Colleges and Universities
- Libraries and Museums
, including those listed in Schedule 1 of the Public Contracts Regulations 2015/102.
CPV: Accommodation, building and window cleaning services · Bin-cleaning services · Blast-cleaning services for tubular structures · Car park cleaning services · Cleaning services · Cleaning services of telephone equipment · Cleaning services of transport equipment · Furnace and chimney cleaning services · Office, school and office equipment cleaning services
How this dynamic market works
From the published notice- Type
- Dynamic market
Lots and requirements (4)Procurement structure
4 lots · all with a published valueLot #1Category 1: Office/Commercial/Education/Blue Light site cleaningRenewalPublished value£15,000,000
Category 1: Office/Commercial/Education/Blue Light site cleaning. Including but not limited to all internals, IT equipment/desk space, lifts (floors and walls), stairwells, carpets/flooring, deep cleans, exterior cladding, signage, balconies, lower roof space, fascia and window cleaning (interior and exterior).
Contracts awarded under this DPS Category may include a mix of the listed options, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated. Estimated total value of contracts to be awarded under this Category during the 60 month period is £15,000,000.
Lot #2Category 2: Housing/Domestic/Communal/Sheltered site cleaningRenewalPublished value£10,000,000
Category 2: Housing/Domestic/Communal/Sheltered site cleaning. Including but not limited to all internals, lifts (floors and walls), stairwells, carpets/flooring, deep cleans, exterior cladding, signage, balconies, lower roof space, fascia and window cleaning (interior and exterior).
Contracts awarded under this DPS Category may include a mix of the listed options, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated. Estimated total value of contracts to be awarded under this Category during the 60 month period is £10,000,000.
Lot #3Category 3: Extra Care/Health/NHS site cleaningRenewalPublished value£20,000,000
Category 3: Extra Care/Health/NHS site cleaning. Clinical and non-clinical requirements including but not limited to all rooms associated with extra care/health/NHS sites, e.g. patient/resident, examination, operating, emergency, x-ray, MRI and wards. Also may include infection control, laundering, all surfaces (including walls), lifts (floors and walls), stairwells, carpets/flooring, deep cleans, exterior cladding, signage, balconies, lower roof space, fascia and window cleaning (interior and exterior). Contracts may require cleaning to PAS 5748:2014 standards.
Contracts awarded under this DPS Category may include a mix of the listed options, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated. Estimated total value of contracts to be awarded under this Category during the 60 month period is £20,000,000.
Lot #4Category 4: All sitesRenewalPublished value£30,000,000
Category 4: All sites. Including but not limited to elements required under Categories 1 to 3.
Contracts awarded under this DPS Category may include a mix of the listed options for Categories 1 to 3, therefore applications to participate are welcomed from Suppliers that do not provide all of the services stated. Estimated total value of contracts to be awarded under this Category during the 60 month period is £30,000,000.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- “CHIC Cleaning - Dynamic Purchasing System [DPS]” is a dynamic market: the contest is a place on its panel, not a single contract.
Competition analysis · published record, not a forecast of who will bid
How Communities and Housing Investment Consortium Limited ("CHIC") runs Cleaning services (CPV 9091) tenders for its clients, and who usually turns up
Communities and Housing Investment Consortium Limited ("CHIC") procures on behalf of other bodies; its record below covers every client it has tendered for, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No supplier sizes published for this authority.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in West Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in West Midlands.
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How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 80 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
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How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid6% / 0%
2–315% / 14%
4–613% / 36%
7+66% / 50%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
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What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Category 1: Office/Commercial/Education/Blue Light site cleaningCPV 90910000Published estimate£15m
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How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid6%
2–315%
4–622%
7+57%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.6bn57 awards in 36m · last 1 months ago | 21 live · £625m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 6% below n=19 | |
| £289m47 awards in 36m · last 2 months ago | 15 live · £100m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=26 | |
| £30m19 awards in 36m · last 3 months ago | 29 live · £40m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=45 | |
| £24m10 awards in 36m · last this month | 5 live · £17m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% below n=3 | |
| £3.3m8 awards in 36m · last 19 months ago | 1 live · £240k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 |
Lot #2Category 2: Housing/Domestic/Communal/Sheltered site cleaningCPV 90910000Published estimate£10m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid6%
2–315%
4–624%
7+55%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.4bn95 awards in 36m · last 1 months ago | 27 live · £394m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=34 | |
| £289m47 awards in 36m · last 2 months ago | 15 live · £100m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=26 | |
| £6.1m12 awards in 36m · last 1 months ago | 8 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=5 | |
| £3.3m8 awards in 36m · last 19 months ago | 1 live · £240k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 | |
| £9.0m1 awards in 36m · last 32 months ago | 1 live · £9.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 10% below n=1 |
Lot #3Category 3: Extra Care/Health/NHS site cleaningCPV 90910000Published estimate£20m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid6%
2–315%
4–619%
7+60%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £289m47 awards in 36m · last 2 months ago | 15 live · £100m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=26 | |
| £6.1m12 awards in 36m · last 1 months ago | 8 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=5 | |
| £5.4m2 awards in 36m · last 8 months ago | 1 live · £5.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=2 | |
| £9.0m1 awards in 36m · last 32 months ago | 1 live · £9.0m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 10% below n=1 | |
| £1.9m2 awards in 36m · last 32 months ago | 2 live · £1.9m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% below n=1 |
Lot #4Category 4: All sitesCPV 90910000Published estimate£30m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid4%
2–313%
4–617%
7+65%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £1.4bn95 awards in 36m · last 1 months ago | 27 live · £394m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=34 | |
| £289m47 awards in 36m · last 2 months ago | 15 live · £100m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=26 | |
| £143m10 awards in 36m · last 1 months ago | 2 live · £35m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 16% above n=2 | |
| £361k3 awards in 36m · last 4 months ago | 1 live · £415k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 17% above n=3 | |
| £3.3m8 awards in 36m · last 19 months ago | 1 live · £240k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=6 |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Open admission
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Dynamic market
- Who may use this agreement
- Any qualifying supplier may apply while the market is open
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 13 Sept 2023, 17:11 BST
- Last source update
- 13 Sept 2023, 17:11 BST
- Authority reference
DPS-04- FTS notice number
2023/S 000-027146- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03fc8dFind a Tender
Publisher note: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. Communities & Housing Investment Consortium (CHIC) is a central purchasing body and information in respect of CHIC and a Schedule of CHIC Members can be found on the CHIC website: www.chicltd.co.uk and a list of current Members can also be found in the draft Framework Agreement. CHIC is procuring the Framework Agreement on behalf of all Authorised Users as described in the Framework Agreement. Call-off Contracts from the Framework Lots may be used to supply material to meet a range of construction needs across both Housing and other properties, including social and commercial premises.
How to participate & submission route
Official notice Apply via PanaceaTender documents are also served through a separate tool: https://app.panacea-software.com/chic/ ↗
- Requests to participate (first stage)
- —
- Admission period ends
- 13 Aug 2027, 15:00 BST
- Clarification deadline
- —
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
Timeline
13 Sept 2023 → 13 Aug 2027 · 2 dates- Notice published13 Sept 2023, 17:11 BST
- Today21 Oct 2026
- Admission / appointment period endsin 296 days · period end, not a bid countdown13 Aug 2027, 15:00 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The High Court, Royal Courts of JusticeReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria