Official UK procurement notice
Causewayside Compartment Damper and Associated Works – Major Construction Project
Authority: National Library of Scotland
What is being bought
Published requirement descriptionThe scope of construction works will include the replacement of the compartment dampers and associated works.
Associated Air Handling Unit upgrades and smoke damper replacement,
Replacement of all ventilation installation fire dampers,
Temporary collection protection works and dust monitoring.
The following works will be Contractor Design:
The compartment damper installation.
CPV: Building installation work · Construction work · Electrical installation work · Electrical installation work of heating and other electrical building-equipment · Mechanical engineering installation works · Mechanical installations
The lotProcurement structure
single lot · value publishedLot #1The Causewayside building is owned by the LibraryAwardedPublished value£4,000,000
The Causewayside building is owned by the Library. It is predominantly used for environmentally controlled collection storage; however, it also accommodates approx. 80 staff and a public reading room.
To provide a fully functioning replacement compartment damper systems that are fully compliant with the Library’s specification. That will ensure enhanced protection of the Library’s collection material from smoke and fire damage in the event of a fire and a reduction in staff to maintain and support.
This will be a fixed contract to be awarded May 2024, with mobilisation period that will ensure a start on site no later than June 2024 and to be completed on site not later than 31 March 2025.
The building will be operational during the works and the collections will remain in-situ. As a result, the Contractor will work floor by floor starting from Level 07. The works, including protection and dust monitoring, will be completed, and commissioned before progressing to the next floor, with final commissioning on completion of all floors.
The following works will be Contractor Design:
The compartment damper installation. Additional information: SBCC single stage traditional contract without quantities but with Contractor Design Portion will be used for the procurement of this contract. (SBC/XQ/SCOT) with Schedule of Amendments and ITT Legal Appendix as set out in the Invitation to Tender.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality Schedule - Technical Response: 60%
- Pricing - Commercial Response: 40%
Published award criteria (2)
- Quality Schedule - Technical Response: 60
- Pricing - Commercial Response: 40
- Suitability
Please see SPD module and guidance contained therein.
- Economic & financial standing
[4B1a] General yearly turnover
The bidder should provide its (general) yearly turnover for the number of financial years specified:
Bidders are required to provide their (general) yearly turnover for the number of financial years below
Total turnover – Prior year
Total turnover – Prior year minus 1
Bidders are required to have a minimum annual turnover of 10 million GBP for the last two financial years. Where a Bidder does not have an annual turnover for of this value, the Library may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition.
Financial ratio
The bidder confirms the name, value and/or range of the financial ratios specified are as follows:
Bidder will be required to provide the following information in response to 4B.4
Current ratio for Prior Year
Current ratio for Prior Year minus 1
The formula for calculating a Bidder’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.00. Where a Bidder’s current ratio is less than acceptable value, the Library may exclude the Bidder from the competition or may apply discretion seeking supporting evidence to determine the Bidder’s suitability to proceed in the competition.
Minimum: Insurance 4B.5a - 4B.5c The Bidder confirms they already have or can commit to obtain, prior to the commencement of the contract, the levels of insurance cover indicated in terms of Professional Risk Indemnity Insurance. 4B.5a - Professional Indemnity Insurance 2,000.000 GBP 4B.5… - Technical & professional ability
4C1.2 -Pass / Fail
Bidders who fail to provide relevant case studies may be excluded at this SPD selection stage. If excluded the tender response will be set aside, it will not be forwarded on to the evaluation panel and it will not be evaluated.
For public works contracts only, please provide 2 relevant examples of works carried out in the past five years as specified:
Please provide your first case study that demonstrates your organisation's experience of delivering mechanical and electrical constructions works which are similar in scale, scope and complexity to this requirement. These case studies must be for contracts which are currently live or were completed within the last 5 years.
The information you provide for the case study should cover the following areas
A description of the works carried out in a live environment i.e building occupied and operational while construction works are underway.
Customer details, form of contract used, contract value and start and end dates.
Approach to providing the M&E construction works in relation to health and safety, protections of property assets and building content e.g minimising of dust while undertaking the works.
Your response should be limited to 2 A4 pages (single sided) Arial font 12
Please provide your second case study that demonstrates your organisation's experience of delivering mechanical and electrical constructions works which are similar in scale, scope and complexity to this requirement. These case studies must …
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 19 Dec 2023, 14:51 GMT
- Last source update
- 24 Jul 2024, 13:33 BST
- Award evaluation window
- 19 Feb 2024 – …
- Authority reference
2023.24.056- FTS notice number
2024/S 000-023024- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0426f4Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Any conditions to be detailed in the Tender Documents
Community Benefits will apply to this tender.
Publisher note: All suppliers interested in tendering are invited to an open meeting at 10am on 23 January 2024 on Library premises. There is a limit on numbers and each Organisation may send no more than 2 representatives. Award criteria can be found in the "Schedules to Tender" -quality (technical response along with weightings, issued with the ITT. Unless stated otherwise in the ITT and associated Schedules to Tender the award scoring methodology will be as follows. 0 - Unacceptable - 1 - Unsatisfactory 2 - Poor -. 3 - Acceptable - 4 - Good - 5 - Excellent - The Library is not bound to accept the lowest priced or any submission. Tenderers may propose changes to the draft legal documents, which will be considered by the Library. Details of any proposed changes should be issued by tenderers as a single consolidated submission not later than the expiry of the question / clarifications during tender period. Tenders must be submitted in the format as detailed in Part B Annex 5 (Tender Return Checklist) of the ITT. (SC Ref:773396)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 4 Mar 2024, 11:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 19 Feb 2024, 11:00 GMT
Timeline
19 Feb 2024 → 24 Jul 2024 · 3 dates- Bids opened19 Feb 2024, 11:00 GMT
- Submission deadline4 Mar 2024, 11:00 GMT
- Notice published24 Jul 2024, 13:33 BST
Notice history
2 events · 3 releases on Find a Tender · since 15 Feb 2024- Deadline moved to 4 Mar 2024, 11:00 GMT15 Feb 2024, 09:56 GMT+14 days · was 19 Feb 2024, 11:00 GMT
- Status changed to complete24 Jul 2024, 13:33 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 19 Feb 2024 | 4 Mar 2024 | +14 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 19 Feb 2024 | 4 Mar 2024 | +14 d |
Response to request for and extension of time.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Richard Irvin FM Limited | £2,204,502 † | — | Awarded |
Contracts
Contract 023024-2024-2023.24.056-1 · Richard Irvin FM Limited
- Signed
- 22 Jul 2024
- Value
- £2,204,502
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 3 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Edinburgh Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- Richard Irvin FM LimitedAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.