Catering Provision · UK public procurement notice

This engagement notice is published as Dyfed-Powys Police move into a new procurement process. The latest process failed to obtain any compliant bids from which to award. Therefore Dyfed-Powys Police are requesting expressions of interest for its re-procurement of Catering at Headquarters. The current contract expires September 2026.

Police Headquarters, Llangunnor, Carmarthen, is the command and administrative centre of the Force, the Catering provision is to serve officers and staff from Dyfed-Powys as well as staff from within the command centre including Welsh Ambulance Service.

The Contractor must promote the use of the catering facilities, create suitable menus with hot and cold options, breakfast, lunch, evening meal for residential students, packed lunches, and occasional hospitality catering on-site outside of core hours and emergency catering off-site.

The campus is located approximately 1 mile from Carmarthen town and there are no alternative catering facilities in the immediate area.

Powys Diner, the main restaurant facility, has a seating capacity of 118.

Pembrokeshire Café is an additional space for lighter snacks with hot and cold drinks available.

Including several conference rooms to accommodate.

There is also a requirement to ensure good service standards including setting up and down spaces, provision of condiments, cutlery, crockery and napkins. Spot cleaning and sweeping of floors.

This service is to be in place for a period of three (3) years, with two one-year extensions available (3+1+1).

The objectives for the pre-market engagement events are to:

• Provide a space for providers to understand the tendering requirements and platforms required to submit
• Provide initial service intentions and requirements of the contract,
• Assess the interest in delivering this contract,
• Understand the market and any opportunities or new ways of working,
• To answer questions on the requirements and determine if this needs to be accommodated in the tender specification / considerations,
• To provide an opportunity for suppliers to raise any questions or concerns that they may have.
• Provide the best sustainable delivery solution within current parameters

Interested parties are to note there is no capital investment or subsidy, in any form, available for this contract.

Any expression of interest are to be communicated by emailing the generic Procurement email address included in this notice.