Find a TenderAwardedContract details notice
Published 1 Sept 2025, 16:52 BST

Official UK procurement notice

Catering Provider for Crowden Outdoor Education Centre

Official notice

Authority: Rotherham Metropolitan Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitableVCSE suitableAccelerated
Published estimate£631,850≈ £126k / year · £631,850 inc. VAT · 1 value update37.2% below published estimate
Submissions closed 14 Jan 2026awarded 12 Mar 2026
Awarded to GE CATERING GROUP LTD
Contract term 5 yrsends 15 Mar 2031 · starts 16 Mar 2026

What is being bought

Published requirement description

Crowden Outdoor Education Centre offers high quality residential stays for groups of children, young people and families who may be part of an organised group such as schools, youth groups, uniformed group or targeted provision delivered by RMBC. On occasions private individuals may also stay at the centre. Residential group sizes may be up to 40 people but will not be less than 10 people per visit. Day visitors who may require a lunch service can be up to 70 participants.

The Service Provider will when booked provide meals from the first evening until lunch on the last day. These will include:

  • Breakfast (e.g. egg, bacon, sausage with vegetarian option, beans, hash browns, toast with various spreads, selection of cereals)
  • A packed lunch (e.g. filled sandwich/roll, homemade cake. fruit, snack, yoghurt, drink carton for off -site groups)
  • Evening meal - Two courses (main and dessert). No processed ready meals, fresh foods to be used where available unless cost prohibitive.

Portion sizes must be adequate to sustain the average person taking part in high levels of practical activity. Meals must be planned to meet the national nutritional guidelines for the population demographic predominantly but not exclusively children aged 8 - 16 and Adult supervisors. The supplier will be responsible for providing menu plans as a minimum once an academic year to be approved by the Authority. All menu plans should provide a balanced diet as indicated in Public Health England's "The Eat well Guide" See www.gov.uk/government/publicati… ↗ and respond to specific dietary requirements.

The location of Crowden Outdoor Adventure Centre can be found at SK13 1HZ.

  • The authority expects to re-tender this requirement around 16 Mar 2030, 23:59 GMT.

CPV: Catering services

The lotProcurement structure

single lot · value published
Lot #1Awarded 5 yrsSMEVCSEPublished value£631,850
Contract period: 16 Mar 2026 – 15 Mar 2031 (5 yrs)Value: £631,850 exc. VAT · £631,850 inc. VAT
Delivery: Yorkshire & HumberEligibility: SME eligibleVCSE eligible
Pre-qualification & selection criteria (PQQ)2
  • Economic & financial standing

    As detailed in the tender documentation

  • Technical & professional ability

    As detailed in the tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 60%Price: 20%Social value: 20%
Published sub-criteria (3)
  • Quality: 60%
  • Pricing and Commercial: 20%
  • Social Value: 20%
Published award criteria (3)
  • Quality: Further details contained in the tender documentation
  • Pricing and Commercial: Further details contained in the tender documentation
  • Social Value: Further details contained in the tender documentation
Conditions of participation2
  • Economic & financial standing

    As detailed in the tender documentation

  • Technical & professional ability

    As detailed in the tender documentation

What this means for your bid
  • Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 16 Mar 2030
First published
1 Sept 2025, 16:52 BST
Last source update
21 Apr 2026, 09:46 BST
Award evaluation window
Submission end – 11 Feb 2026
Authority reference
25-065
FTS notice number
2025/S 000-085439
Accelerated
Qualifying planned procurement notice
Latest notice
Contract details notice (UK7)
Classification (CPV)
Catering services
Delivery area
Yorkshire & Humber (UKE)East Midlands (UKF1)
Official registry OCID
ocds-h6vhtk-0591a8 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
14 Jan 2026, 23:59 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tender responses must be submitted to:

yortender.eu-supply.com/login.asp ↗ against ref: 104270

Social value responses must be submitted to: www.socialvalueportal.com ↗ against project ref: Sl0-0000-2jtf7

Full and detailed instructions are available in the tender documentation.

Timeline

1 Sept 2025 → 21 Apr 2026 · 10 dates
  1. Planning notice published
    1 Sept 2025, 16:52 BST
  2. Market engagement
    18 Sept 2025, 23:59 BST

    This notice is issued to provide information on a market engagement opportunity only.

    All of Rotherham Council's procurement opportunities are published on YORtender. To bid for this opportunity when it becomes live your organisation will need to be registered to the portal. You can register your organisation here: yortender.eu-supply.com/login.asp ↗

    All suppliers who wish to bid for Rotherham Council procurement opportunities must be registered on the Central Digital Platform, with all supplier information submitted and kept up to date.

    Rotherham Metropolitan Borough Council (RMBC) are keen to understand the market options and availability for an upcoming procurement for Catering Provider for Crowden Outdoor Education Centre.

    This market engagement therefore seeks to share any knowledge on Crowden Outdoor Education Centre and gain knowledge on any potential barriers.

    All costs associated with engaging in this market engagement must be borne by the Supplier. RMBC will not contribute in any way to meeting the production costs of any response.

    Engagement in this exercise is via MS Teams on Thursday 18/09/2025 at 11:00.

    To register your interest for a place at the event and be issued the MS Teams invite, please email [email protected] by 12 noon on Wednesday 17/09/2025.

  3. Next notice expected364 days ago
    27 Oct 2025, 23:59 GMT
  4. Tender notice published308 days ago
    22 Dec 2025, 14:18 GMT
  5. Submission deadline285 days ago
    14 Jan 2026, 23:59 GMT
  6. Award decision expected by257 days ago
    11 Feb 2026, 23:59 GMT
  7. Assessment summaries sent228 days ago
    13 Mar 2026
  8. Contract starts225 days ago
    16 Mar 2026
  9. Standstill ends215 days ago
    25 Mar 2026, 23:59 GMT
  10. Latest notice published188 days ago
    21 Apr 2026, 09:46 BST

Notice history

14 events · 6 releases on Find a Tender · since 1 Sept 2025
  1. Preliminary market engagement notice published
    1 Sept 2025, 16:52 BST
    UK2
  2. Preliminary market engagement notice published
    12 Sept 2025, 13:01 BST
    UK2
  3. Planned procurement notice published
    17 Sept 2025, 11:27 BST
    UK3
  4. Status changed to planned
    17 Sept 2025, 11:27 BST
  5. Procurement method changed
    17 Sept 2025, 11:27 BST
  6. Deadline published: 21 Nov 2025, 12:00 GMT
    17 Sept 2025, 11:27 BST
  7. Tender notice published
    22 Dec 2025, 14:18 GMT
    UK4
  8. Published value updated
    22 Dec 2025, 14:18 GMT
  9. Status changed to active
    22 Dec 2025, 14:18 GMT
  10. Deadline moved to 14 Jan 2026, 23:59 GMT
    22 Dec 2025, 14:18 GMT
    +54 days · was 21 Nov 2025, 12:00 GMT
  11. Contract award notice published
    13 Mar 2026, 14:22 GMT
    UK6
  12. Status changed to complete
    13 Mar 2026, 14:22 GMT
  13. Contract signature expected
    26 Mar 2026, 23:59 GMT
    scheduled
  14. Contract details notice published
    21 Apr 2026, 09:46 BST
    UK7
Routine re-releases (6)
  • 2025-09: 3 releases · 1 Sept 2025, 17 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value (inc. VAT) £396,6571 award inc. VAT; no net value published
Bids received 11 from SMEs
Contracts signed 1latest 20 Apr 2026
Awarded toValueDateStatus
GE CATERING GROUP LTD1 Apr 2026 – 31 Mar 2031£396,657 inc. VAT12 Mar 2026Awarded

Contracts

  • Contract 1 · GE CATERING GROUP LTD

    Signed
    20 Apr 2026
    Value
    £396,657 inc. VAT
    Period
    20 Apr 2026 – 19 Apr 2031
    Status
    active
    3 agreed KPIs: Operational Efficiency · Customer Satisfaction · Nutritional Balance
    • Operational Efficiency
    • Customer Satisfaction
    • Nutritional Balance

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

Rotherham Borough Council

Contracting authorityPublic authority - sub-central government GB-PPON: PGYC-3376-BGQP Riverside House, Main Street, Rotherham, Yorkshire & Humber, S60 1AEContact email

Bidders & participating suppliers

1 commercial party on the notice
  • GE CATERING GROUP LTDAwarded supplierGB-COH: 15992686GB-PPON: PVJW-4838-VBVQ 4 Copper Beech Drive, Glossop, East Midlands, SK13 6DBContact email

Official documents & specifications (6)

Official links; attachments are not copied

Notices published for this procedure