Official UK procurement notice
Building Services: Term Service Contracts
Authority: London Borough of Merton (Local council)
What is being bought6 lots · detail below
Published requirement descriptionThe London Borough of Merton (“the Council”) invited tenders, from those suppliers
shortlisted in the initial Supplier Selection stage, to provide reactive and planned
preventative building maintenance services to the council’s properties within its operational
buildings portfolio.
The prime aim of the contracts is to facilitate the safe and uninterrupted provision of services
being delivered from the full range of properties. It is essential that the buildings remain safe,
dry, and functional. The successful contractors must work in collaboration with officers to
ensure that buildings remain in operational condition, plant and materials are serviced and
maintained to ensure legal compliance, efficiency and reliability and where failures arise they
are repaired in a diligent fashion with minimal disruption to the building user.
CPV: Maintenance of data network equipment · Repair and maintenance services · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of electrical building installations · Security, fire-fighting, police and defence equipment · Surface water pollution protection services · Ventilation and air-conditioning installation work
Lots and requirements (6)Procurement structure
6 lots · all with a published value (£8,080,000 together) · same evaluation weights on every lotLot #1Fabric ServicesAwardedPublished value£3,400,000
The contractor shall provide reactive maintenance services for building fabric for the London
Borough of Merton. Typical buildings include offices, day centres, libraries, children’s
centres, and youth centres. Note the Council is not a housing authority, and few residential
dwellings are included within the Services. The full range of Services are also to be offered to
state schools within the borough on a call off basis. Services include roofing, internal and
external walls and doors, windows, stairs, external surfaces such as tarpaving, plumbing and
drainage etc. Planned preventative maintenance services for drainage, gutters and fire
doors.
Lot #2M&E ServicesAwardedPublished value£3,000,000
The contractor shall provide reactive and planned preventative maintenance of building
related mechanical and electrical (M&E) services for the London Borough of Merton. Typical
buildings include offices, day centres, libraries, children’s centres, and youth centres. Note
the Council is not a housing authority, and few residential dwellings are included within the
Services. The full range of Services are also to be offered to state schools within the borough
on a call off basis. Services include gas boilers and hot water heaters, LPHW heating
systems, domestic services, AHUs and ventilation, LV power and lighting etc.
Lot #3Air Conditioning ServicesAwardedPublished value£210,000
The contractor shall provide reactive and planned preventative maintenance servicing of air
conditioning systems. Typical buildings include offices, day centres, libraries, children’s
centres, and youth centres. Note the Council is not a housing authority, and few residential
dwellings are included within the Services. The full range of Services are also to be offered to
state schools within the borough on a call off basis. Services are mainly single and multi-split
units and a small amount of VRV. There is presently no central chiller plant.
Lot #4Legionella ServicesAwardedPublished value£700,000
The contractor shall provide legionella risk assessments and plans of work, weekly flushing
and monthly temperature control regimes, cold water tank inspections, TMV servicing etc.
Typical buildings include offices, day centres, libraries, children’s centres, and youth centres.
Note the Council is not a housing authority, and few residential dwellings are included within
the Services. The full range of Services are also to be offered to state schools within the
borough on a call off basis.
Lot #5Fire Services (alarms and extinguishers)AwardedPublished value£280,000
The contractor shall provide reactive and planned preventative maintenance of fire alarms
and fire extinguishers. Typical buildings include offices, day centres, libraries, children’s
centres, and youth centres. Note the Council is not a housing authority, and few residential
dwellings are included within the Services. The full range of Services are also to be offered to
state schools within the borough on a call off basis.
Lot #6Data CentreAwardedPublished value£490,000
The contractor shall provide reactive and planned preventative maintenance of the data
centre and comms rooms at the Civic Centre, including environmental monitoring, air
conditioning, UPS, electrical services, fire alarms and fire extinguishing systems etc.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- price: 70%
- Method statement assessment / social value: 30%
Published award criteria (2)
- Method statement assessment / social value: 30
- Price: 70
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Restricted procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 20 May 2021, 15:26 BST
- Last source update
- 21 Jan 2022, 09:27 GMT
- Authority reference
DN544420- FTS notice number
2022/S 000-001803- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02b345Find a Tender
How it was run
Official notice- Submission deadline
- 22 Jun 2021, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
Timeline
22 Jun 2021 → 21 Jan 2022 · 3 dates- Submission deadline22 Jun 2021, 12:00 BST
- Invitations to tender expected8 Jul 2021, 00:00 BST
- Notice published21 Jan 2022, 09:27 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 Jan 2022, 09:27 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Fabric Services1 award | |||
| Close Brothers Rail LtdSME | £2,468,838 † | — | Awarded |
| Lot 2 · M&E Services1 award | |||
| BTU (INSTALLATION & MAINTENANCE) LIMITEDSME | £2,858,128 † | — | Awarded |
| Lot 3 · Air Conditioning Services1 award | |||
| BTU (INSTALLATION & MAINTENANCE) LIMITEDSME | £451,389 † | — | Awarded |
| Lot 4 · Legionella Services1 award | |||
| H2O Nationwide Limited | £985,016 † | — | Awarded |
| Lot 5 · Fire Services (alarms and extinguishers)1 award | |||
| Amalgamated LtdSME | £442,690 † | — | Awarded |
| Lot 6 · Data Centre1 award | |||
| Corrigenda LimitedData Centre Services | £307,529 † | — | Awarded |
Contracts
Fabric Services · Close Brothers Rail LtdSME
- Signed
- 18 Jan 2022
- Value
- £2,468,838
- Status
- active
M&E Services · BTU (INSTALLATION & MAINTENANCE) LIMITEDSME
- Signed
- 18 Jan 2022
- Value
- £2,858,128
- Status
- active
Air Conditioning Services · BTU (INSTALLATION & MAINTENANCE) LIMITEDSME
- Signed
- 18 Jan 2022
- Value
- £451,389
- Status
- active
Legionella Services · H2O Nationwide Limited
- Signed
- 18 Jan 2022
- Value
- £985,016
- Status
- active
Fire Services (alarms and extinguishers) · Amalgamated LtdSME
- Signed
- 18 Jan 2022
- Value
- £442,690
- Status
- active
Data Centre Services · Corrigenda Limited
- Signed
- 18 Jan 2022
- Value
- £307,529
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Fabric Services | 6bids · 6 electronic | 5 | — | — |
| 2 · M&E Services | 6bids · 6 electronic | 5 | — | — |
| 3 · Air Conditioning Services | 5bids · 5 electronic | 5 | — | — |
| 4 · Legionella Services | 4bids · 4 electronic | 3 | — | — |
| 5 · Fire Services (alarms and extinguishers) | 6bids · 6 electronic | 6 | — | — |
| 6 · Data Centre | 4bids · 4 electronic | 3 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Royal Courts of JusticeReview body
Bidders & participating suppliers
5 commercial parties on the notice- Amalgamated LtdAwarded supplier
- BTU Installation and Maintenance LtdAwarded supplier
- Close Brothers Rail LtdAwarded supplier
- Corrigenda LtdAwarded supplier
- H2O Nationwide LtdAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.