Official UK procurement notice
BT197 - Chamberlain House Meals Service
Authority: Westminster City Council (Local council)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Royal Borough of Kensington and Chelsea (RBKC) has one contract that delivers a meals service to service users at Chamberlain House Day Centre.
Chamberlain House is an in-house Day Centre service for older residents and supports up to 15 residents per day, five days per week Monday to Friday. Daily attendance is around eight (8) - 12 residents.
Residents attend for a full day and most attend 3-5 days per week.
Meal’s consumption over a week is:
- Eight (8) – 12 meals per day equating to 40 - 60 meals per week.
- Meals are two courses
The current contract is due to expire 30 September 2025. New contracts need to be in place from 1 October 2025.
RBKC is looking to procure a new service contract to replace this so the Council can meet its statutory duty in meeting assessed, eligible needs, achieve value for money and maintain current high-quality standards.
Commissioners wish to procure a single supplier to deliver nutritious, hot meals, which meet users’ cultural and dietary requirements.
CPV: Administrative healthcare services · Administrative social services · Customer-care services · Daycare services · Food parcels · Hospital meals · Meals-on-wheels services · Prepared meals · Residential nursing care services · Restaurant and food-serving services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lot awarding rule: Most Advantageous Tender Criteria: 30% - Price 70% - Quality
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 28 May 2025, 14:14 BST
- Last source update
- 25 Jul 2025, 13:15 BST
- Authority reference
BT197- FTS notice number
2025/S 000-043130- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0527fdFind a Tender
How it was run
Official notice- Submission deadline
- 13 Aug 2025, 17:00 BST
- Clarification deadline
- 11 Aug 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
This opportunity and all associated procurement documents will be accessible via our City of Westminster Procurement and Contracts portal (“the Portal”), kindly visit wcc.ukp.app.jaggaer.com ↗ and search for the following reference: ITT_30462. If you have any questions, please submit these through the portal.
Our portal is free to register on.
To view details of the Opportunity via the Portal please click the following link: wcc.ukp.app.jaggaer.com/go/63860945019841697F7B ↗
Or browse as follows:
- Connect to wcc.ukp.app.jaggaer.com ↗
- Enter your Username and Password
- Go to Published Opportunities
- Click on the Project Title to view details
Timeline
28 May 2025 → 1 Oct 2025 · 7 dates- Planning notice published28 May 2025, 14:14 BST
- Market engagement17 Jun 2025, 23:59 BST
The Royal Borough of Kensington and Chelsea is looking to procure a hot meals service for service users at Chamberlain House Day Centre.
A Request For Information (RFI) is available to complete for interested organisations. To take part in the market engagement exercise, interested organisations should complete the RFI document which is available on the councils e-procurement tool ("Jaggaer"), reference SQ_30116 - BT197 - Chamberlain House Meals Service, and the link to Jaggaer can be found here: wcc.ukp.app.jaggaer.com/go/02454597019716217883 ↗. Please copy and paste onto your browser.
Further information can be found on the council’s website here: www.westminster.gov.uk/about-council/procur… ↗.
This questionnaire will not form part of the formal procurement process.
All responses are to be submitted via Jaggaer (online procurement portal ref: SQ_30116 - BT197 - Chamberlain House Meals Service, no later than17:00 hrs (GMT) on Tuesday 17th June 2025. The deadline for submitting clarification questions will be at 17:00hrs on Friday 13th June 2025.
Our expectation is that a procurement will follow on conclusion of the market engagement exercise.
It is to be noted that a UK3 - Planned Procurement Notice relating to the above has also been issued.
Once registered, visit this link to find out more and complete a short questionnaire: wcc.ukp.app.jaggaer.com/go/02454597019716217883 ↗
- Next notice expected4 Jul 2025, 23:59 BST
- Tender notice published25 Jul 2025, 13:15 BST
- Clarification questions by11 Aug 2025, 17:00 BST
- Submission deadline13 Aug 2025, 17:00 BST
- Contract starts392 days ago1 Oct 2025, 00:00 BST
Notice history
9 events · 3 releases on Find a Tender · since 28 May 2025- Preliminary market engagement notice published28 May 2025, 14:14 BSTUK2
- Planned procurement notice published9 Jun 2025, 12:31 BSTUK3
- Status changed to planned9 Jun 2025, 12:31 BST
- Procurement method changed9 Jun 2025, 12:31 BST
- Deadline published: 25 Jul 2025, 17:00 BST9 Jun 2025, 12:31 BST
- Tender notice published25 Jul 2025, 13:15 BSTUK4
- Published value updated to £90,00025 Jul 2025, 13:15 BSTwas £60,000
- Status changed to active25 Jul 2025, 13:15 BST
- Deadline moved to 13 Aug 2025, 17:00 BST25 Jul 2025, 13:15 BST+19 days · was 25 Jul 2025, 17:00 BST
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- The Royal Borough of Kensington & ChelseaContracting authorityPublic authority - sub-central government
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender