Official UK procurement notice
BSS25004 - Grounds Maintenance Framework
Authority: Barcud Shared Services (Public body)
Sectors: Agricultural, farming, fishing, forestry and related products (03)Chemical products (24)Machinery for mining, quarrying, construction equipment (43) Delivery: Wales (UKL)
Framework ceiling (notional)£25,000,000total for 10 lots · framework ceiling, not attributable revenue
Submissions closed 6 Feb 2026awarded 13 Apr 2026
Awarded to COOMBS CONTRACTORS LTD +29 more9 awards
Framework period 8 yrsends 3 Mar 2034 · starts 9 Mar 2026
What is being bought10 lots · detail below
Published requirement descriptionAward of the BSS Grounds Maintenance Framework
- No preliminary market engagement: Not needed
CPV: Agricultural services · Agricultural, farming, fishing, forestry and related products · Construction work · Environmental monitoring for construction · Environmental services · Grounds-maintenance equipment · Hazard protection and control consultancy services · Landscape architectural services · Park and playground equipment · Pesticides · Services incidental to forestry · Sewage, refuse, cleaning and environmental services
How this framework works
From the published notice- Type
- Open framework · open framework scheme (admission reopens)
- Call-offs
- call-offs are awarded directly to appointed suppliers, without further competition
- Places
- up to 1000 suppliers · 23 bids on the busiest of 9 lots (0.0 per place) · 42 appointed
- Framework period
- 8 yrs from 9 Mar 2026
- Scheme runs until
- 6 Mar 2034
- Supplier levy on call-offs (max %)
- N/A
Who may buy through it
Any public sector
Published description of the framework
BSS can open the framework upon the awarded annual anniversary of the contract
Lots and requirements (10)Procurement structure
10 lots · all with a published value · a supplier may bid for at most 9 and win at most 9 of them · evaluation weights differ by lotEvery one of these 10 lots carries the same published figure, £2,777,778: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Lot 1 – Grounds MaintenanceAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Refer to ITT
- Technical & professional ability
Refer to ITT
Lot #2Lot 2 – Landscaping WorksAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Refer to ITT
- Technical & professional ability
Refer to ITT
Lot #3Lot 3 – Tree Works & SurveysAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Refer to ITT
- Technical & professional ability
Refer to ITT
Lot #4Lot 4 – Invasive Species ManagementAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Refer to ITT
- Technical & professional ability
REFER TO ITT
Lot #5Lot 5 – Drainage & CulvertsAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
REFER TO ITT
- Technical & professional ability
REFER TO ITT
Lot #6Lot 6 – Environmental Cleansing & Waste ServicesAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
REFER TO ITT
- Technical & professional ability
REFER TO ITT
Lot #7Lot 7 – Adverse Weather ServicesAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
REFER TO ITT
- Technical & professional ability
REFER TO ITT
Lot #8Lot 8 – Playground & External MaintenanceAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
REFER TO ITT
- Technical & professional ability
REFER TO ITT
Lot #9Lot 9 – Biodiversity & ESG EnhancementsAwardedceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
REFER TO ITT
- Technical & professional ability
REFER TO ITT
Lot #10Lot 2A – Landscaping Works (Reinstatement / Minor Works)ceiling above
03000000 Agricultural, farming, fishing, forestry and related products24451000 Pesticides43325000 Park and playground equipment43325100 Grounds-maintenance equipment45000000 Construction work71313450 Environmental monitoring for construction
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Refer to ITT
- Technical & professional ability
Refer to ITT
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
Lot distribution rule: No limit on how many you wish to bid for, the minimum is only one lot.
What this means for your bid
- Price carries 60 points on every lot: a 10% discount moves about 6 points.
- “BSS25004 - Grounds Maintenance Framework” is a framework: the contest is a place on its panel, up to 1000 suppliers, not a single contract, and call-offs are awarded directly: getting appointed is the whole game.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Works
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Open framework scheme
- Who may use this agreement
- Any public sector · open scheme: new suppliers can join during the term
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 29 Dec 2025, 15:24 GMT
- Last source update
- 21 Apr 2026, 12:42 BST
- Award evaluation window
- Submission end – 2 Mar 2026
- Authority reference
BSS25004- FTS notice number
2025/S 000-086339- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05fdd9Find a Tender- Contract terms summary
Refer to tender pack
Review and risk notes
- Risks
Refer to tender pack
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Appointment period ends
- 6 Feb 2026
- Clarification deadline
- 29 Jan 2026
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
- call-off levy · N/A
Detailed submission instructions & authority contactsFrom official release
Timeline
29 Dec 2025 → 21 Apr 2026 · 7 dates- Tender notice published296 days ago29 Dec 2025, 15:24 GMT
- Clarification questions by265 days ago29 Jan 2026
- Admission / appointment period ends257 days ago · period end, not a bid countdown6 Feb 2026
- Award decision expected by232 days ago2 Mar 2026, 23:59 GMT
- Contract starts226 days ago9 Mar 2026
- Assessment summaries sent191 days ago13 Apr 2026, 00:00 BST
- Latest notice published183 days ago21 Apr 2026, 12:42 BST
Notice history
5 events · 3 releases on Find a Tender · since 29 Dec 2025- Tender notice published29 Dec 2025, 15:24 GMTUK4
- Tender notice published26 Jan 2026, 09:21 GMTUK4
- Contract award notice published21 Apr 2026, 12:42 BSTUK6
- Status changed to complete21 Apr 2026, 12:42 BST
- Contract signature expected22 Apr 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastSuppliers appointed 429 awards · see the list ↓
Bids received 2323 from SMEs · busiest of 9 lots
£2,777,778 is the framework's published maximum, restated by the publisher on 9 award rows. It is one ceiling, not 9 separate sums, and no share per lot is published; those rows read “ceiling above”.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Lot 1 – Grounds Maintenance | 18final-stage tenders | 18 | 0 | — |
| 2 · Lot 2 – Landscaping Works | 23final-stage tenders | 23 | 0 | — |
| 3 · Lot 3 – Tree Works & Surveys | 14final-stage tenders | 14 | 0 | — |
| 4 · Lot 4 – Invasive Species Management | 10final-stage tenders | 10 | 0 | — |
| 5 · Lot 5 – Drainage & Culverts | 9final-stage tenders | 9 | 0 | — |
| 6 · Lot 6 – Environmental Cleansing & Waste Services | 3final-stage tenders | 3 | 0 | — |
| 7 · Lot 7 – Adverse Weather Services | 9final-stage tenders | 9 | 0 | — |
| 8 · Lot 8 – Playground & External Maintenance | 8final-stage tenders | 8 | 0 | — |
| 9 · Lot 9 – Biodiversity & ESG Enhancements | 9final-stage tenders | 9 | 0 | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
42 commercial parties on the notice- ANT WALLACE TREE SERVICES LTDFramework contractor
- Ambler-Lewis Tree Specialists Ltd / STEVE AMBLER & SONSFramework contractor
- Arbo CutsFramework contractor
- BEACONS TREE SERVICES LTDFramework contractor
- BLAKEDOWN Landscapes (SE) LimitedFramework contractor
- Barry Jarman LandscapingFramework contractor
- CME Construction LtdFramework contractor
- COOMBS CONTRACTORS LTDFramework contractor
- COUNTRYWIDE GROUNDS MAINTENANCE LIMITEDFramework contractor
- CRYNANT PLANT AND CONSTRUCTION LTDFramework contractor
Show 32 more suppliers
- Cardo (Wales & West) LimitedFramework contractor
- D & M BUILDING SERVICES LIMITEDFramework contractor
- DAILY DRAINS LTDFramework contractor
- DRAINFORCE LIMITEDFramework contractor
- ENVIROWORXWALES LIMITEDFramework contractor
- Ebsford Environmental LtdFramework contractor
- GREENSPACE SOS CICFramework contractor
- HEDLYN BUILDING CONTRACTORS LIMITEDFramework contractor
- HORIZON CIVIL ENGINEERING LIMITEDFramework contractor
- INVASIVE WEED MANAGEMENT LTDFramework contractor
- J S LEE (SERVICES) LTDFramework contractor
- JET ROD (SW) LTDFramework contractor
- JPC LANDSCAPES LTDFramework contractor
- Josh Templar Garden ServicesFramework contractor
- Keep Wales TidyFramework contractor
- LANES GROUP LIMITEDFramework contractor
- N&B CONSTRUCTION LTDFramework contractor
- ONSITE CENTRAL LIMITEDFramework contractor
- OREN CONSTRUCTION LTDFramework contractor
- PRICE FENCING & LANDSCAPING LIMITEDFramework contractor
- PROPERTY BUILDING MAINTENANCE (WALES) LIMITEDFramework contractor
- Pitchford Tree ServicesFramework contractor
- RNF SERVICES LIMITEDFramework contractor
- RYAN JONES BUILDING CONTRACTOR LIMITEDFramework contractor
- Riverside Garden ServicesFramework contractor
- South Wales Tree Services LtdFramework contractor
- TAYLOR LANDSCAPES & GROUNDS MAINTENANCE LIMITEDFramework contractor
- TIRWEDD SUSTAINABLE GARDEN AND TREE SERVICES LLPFramework contractor
- TR33 LIMITEDFramework contractor
- VALLEYS WASTE SERVICES LTDFramework contractor
- WALES ENVIRONMENTAL LIMITEDFramework contractor
- Y W K SERVICES LTDFramework contractor
Official documents & specifications (14)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications BSS25004 - Grounds Maintenance tender pack
- Technical specifications Refer to ITT
- Bidding documents and specifications Updated SOR - Tree Survey Lot 3 Only
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
Show 3 more notices
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Tender notice Tender notice on Find a Tender