Find a TenderAwarded

Published 19 May 2021, 14:24 BST

Official UK procurement notice

British Museum Soft Facilities Management

Official notice

Authority: The Trustees of the British Museum

ServicesRestricted procedure

Sectors: Business Services & Consultancy (79) Delivery: London (UKI)South East (UKJ11)South West (UKK1)

Published estimate£18,400,000exc. VAT · 1 value update7.5% below published estimate

Submissions closed 26 Aug 2021awarded 7 Mar 2022

Awarded to Total Support Services Ltd

What is being bought

Published requirement description

Soft FM services to the Museum’s London estate and storage facilities in Reading and Salisbury

CPV: Facilities management services

The lotProcurement structure

single lot · value published

Lot #1Facilities Management (Soft FM) of the historical Museum estate and provision of…AwardedRenewalPublished value£18,400,000

Facilities Management (Soft FM) of the historical Museum estate and provision of services including: Cleaning and hygiene, specialist cleaning of historical fabric and furniture, Logistics and event support, Post room and Loading Bay management, waste management services, grounds maintenance, pest control services.

Anticipated contract duration of an initial five (5) years from the commencement date plus a maximum of three (3) one (1) year extensions.

In line with the Contract Notice the initial estimated value of the contract stated at V.2.4 of the Contract Award Notice is based on the expected value of £2.3m excluding variable costs per year. The estimated volume of variable costs, based on 2019-2020 data is £34,000 per year.

Delivery: London, South East, South West · LONDON,Gloucestershire, Wiltshire and Bristol/Bath area,Berkshire

Extensions: An initial sixty (60) months from the commencement date, plus a maximum of three (3) optional twelve (12) month extensions.Second stage: 5–null candidates invited to tenderVariant bids: not allowed

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 40%

Published sub-criteria (2)

Technical: 60%
Price: 40%

Published award criteria (2)

Technical: 60
Price: 40

Conditions of participation1

Suitability
As stated within the procurement documents

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: No (one-off requirement)
First published: 19 May 2021, 14:24 BST
Last source update: 5 Apr 2022, 12:05 BST
Authority reference: BM.21.009
FTS notice number: 2022/S 000-009085
Classification (CPV): Facilities management services
Delivery area: London (UKI)South East (UKJ11)South West (UKK1)
Official registry OCID: ocds-h6vhtk-02b2c0 Find a Tender

Contract terms

Performance terms: As stated within the procurement documents

Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=672596319 GO Reference: GO-202245-PRO-19915165

How it was run

Official notice

Submission deadline: 26 Aug 2021, 12:00 BST
Submission channel: {"written"}
Accepted languages: en

Timeline

17 Jun 2021 → 5 Apr 2022 · 4 dates

Next notice expected
17 Jun 2021, 00:00 BST
Submission deadline
26 Aug 2021, 12:00 BST
Invitations to tender expected
27 Sept 2021, 00:00 BST
Notice published
5 Apr 2022, 12:05 BST

Notice history

5 events · 3 releases on Find a Tender · since 26 Jul 2021

Published value published: £18,400,000
26 Jul 2021, 16:15 BST
Status changed to active
26 Jul 2021, 16:15 BST
Procurement method changed
26 Jul 2021, 16:15 BST
Deadline published: 26 Aug 2021, 12:00 BST
26 Jul 2021, 16:15 BST
Status changed to complete
5 Apr 2022, 12:05 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £17,028,6721 contract exc. VAT

Bids received 2

Contracts signed 1latest 7 Mar 2022

Awarded to	Value	Date	Status
Total Support Services Ltd	£17,028,672 †	—	Awarded

Contracts

British Museum Soft Facilities Management · Total Support Services Ltd
Signed
7 Mar 2022
Value
£17,028,672
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
2bids · 2 electronic · 2 from abroad	0	—	—

Contracting authority & participating public bodies

The Trustees of the British Museum

Contracting authorityBody governed by public lawRecreation, culture and religion The British Museum, Great Russell Street, London, London, WC1B 3DGContact email, phone Published organisation website ↗

Dispute resolution & review bodies

Chartered Institute of ArbitratorsMediation body London
The British MuseumReview body London

Bidders & participating suppliers

1 commercial party on the notice

Total Support Services LimitedAwarded supplier02821660 Lynwood House,, Crofton Road,, Orpington, South East, BR6 8QE

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria