Official UK procurement notice
bpha - Cleaning Services · UK public procurement notice
Authority: bpha (Public body)·On behalf of: Echelon Consultancy
What is being bought2 lots · detail below
Published requirement descriptionbpha is seeking to appoint suitably qualified and experienced service providers for the provision of Communal Cleaning Services across its housing portfolio. The contract is divided into two lots: Lot 1 (Inner Circle) covering Bedford, Luton and Milton Keynes, including office cleaning at bpha's Bedford office; and Lot 2 (Outer Circle) covering Cambridge, Peterborough, Oxford and Towcester. Services to be delivered under the contract include communal cleaning of shared areas, window cleaning, bin area maintenance, ledge and facade cleaning, and gutter clearance across bpha's residential stock of over 20,000 homes. The contract has an estimated total value of £733,000 per annum across both lots, with an initial term of three years and up to two optional 12-month extensions, giving a maximum total term of five years. Bidders may apply for one or both lots but may only be awarded one. BIDDERS SHOULD NOTE THAT THE WORDING IN THIS NOTICE REGARIDNG ONLY BEING ABLE TO BID FOR AND BE APPOINTED TO ONE LOT IS PARTIALLY INCORRECT. THERE IS A KNOWN ISSUE WITH FTS THAT DISALLOWS YOU FROM INPUTTING ACCURATE NUMBERS INTO THESE FIELDS. BIDDERS ARE PERMITTED TO BID FOR BOTH LOTS OF THIS TENDER, BUT MAY ONLY BE APPOINTED TO ONE.
- The authority expects to re-tender this requirement around 2 Jun 2031, 23:59 BST.
- How the procedure runs: This procurement is being delivered in two stages. The first, the Conditions of Participation Stage (CoPS), is the initial selection stage. bpha checks bidder eligibility and capability using past experience and organisational competence to create a credible shortlist. No pricing is assessed at this stage — the focus is on compliance and quality to determine who progresses to the second stage. The second stage, the Final Tender Stage (FTS), invites shortlisted bidders to submit their detailed proposals and fully costed, binding commercial offers. bpha evaluates quality and price together to identify the preferred bidder(s), before proceeding to contract award and mobilisation.
- No preliminary market engagement: bpha is satisfied that there is a sufficiently sized market of potential bidders, and that the requirement itself is not of a complex nature.
CPV: Asbestos removal services · Building-cleaning services · Cleaning services · Office cleaning services · Street-sweeping services · Window-cleaning services
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£3,665,000 together) · a supplier may bid for at most 1 and win at most 1 of them · same evaluation weights on every lotLot #1bpha - Cleaning ServicesRenewalPublished value£1,466,000
Inner Circle Bedford Luton Milton Keynes *This lot includes office cleaning services at bpha’s office in Bedford
- Economic & financial standing
Listed in the tender documents
- Technical & professional ability
Listed in the tender documents
Lot #2Outer CircleRenewalPublished value£2,199,000
Outer Circle Cambridge Peterborough Oxford Towcester *This lot does not include office cleaning services
- Economic & financial standing
Listed in the tender documents.
- Technical & professional ability
Listed in the tender documents.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Price
- Quality
No conditions of participation were published on the notice; check the tender documents.
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected: about £976,479 – ~£1,464,718 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
Cleaning services (CPV 9091) in East of England, and who usually turns up
bpha has too little published record in this market to describe on its own. Published market evidence for the same work stands beside whatever it has. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Cleaning services (CPV 9091) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
No supplier sizes published for this authority.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in East of England (authority’s region).
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in East of England.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 42 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid1%
2–314%
4–644%
7+40%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate21%
Within ±2%44%
Above estimate35%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1bpha - Cleaning ServicesCPV 90911200Published estimate£1.5m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–35%
4–639%
7+54%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 18 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£1.5m
Estimate£1.5m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £289m47 awards in 36m · last 2 months ago | 16 live · £171m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=26 | |
Glen Group LtdLarge | £6.1m12 awards in 36m · last this month | 8 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=5 |
| £3.5m9 awards in 36m · last 3 months ago | 1 live · £1.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=4 | |
| £5.3m8 awards in 36m · last 4 months ago | 2 live · £2.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 20% below n=4 | |
| £1.7m5 awards in 36m · last 2 months ago | 1 live · £1.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #2Outer CircleCPV 90911200Published estimate£2.2m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid2%
2–36%
4–634%
7+58%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
Based on 18 comparable awards. Each lot reflects its own category; forecasts for different lots of the same notice are not comparative.
A statistical guide from past awards, not a price to bid.
Middle 50%£2.2m
Estimate£2.2m
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
| £289m47 awards in 36m · last 2 months ago | 16 live · £171m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=26 | |
Glen Group LtdLarge | £6.1m12 awards in 36m · last this month | 8 live · £3.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=5 |
| £3.5m9 awards in 36m · last 3 months ago | 1 live · £1.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 5% below n=4 | |
| £5.3m8 awards in 36m · last 4 months ago | 2 live · £2.6m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 20% below n=4 | |
| £1.7m5 awards in 36m · last 2 months ago | 1 live · £1.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the match score are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 2 Jun 2031
- First published
- 2 Jun 2026, 13:31 BST
- Last source update
- 2 Jun 2026, 13:31 BST
- Award evaluation window
- Submission end – 18 Dec 2026
- Authority reference
1385- FTS notice number
2026/S 000-051891- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06ab7bFind a Tender
- How it runs
This procurement is being delivered in two stages. The first, the Conditions of Participation Stage (CoPS), is the initial selection stage. bpha checks bidder eligibility and capability using past experience and organisational competence to create a credible shortlist. No pricing is assessed at this stage — the focus is on compliance and quality to determine who progresses to the second stage. The second stage, the Final Tender Stage (FTS), invites shortlisted bidders to submit their detailed proposals and fully costed, binding commercial offers. bpha evaluates quality and price together to identify the preferred bidder(s), before proceeding to contract award and mobilisation.
How to participate & submission route
Official notice Submit via EU-Supply (CTM)- Requests to participate (first stage)
- —
- Tender submission deadline
- 2 Nov 2026, 12:00 GMT
- Clarification deadline
- 3 Jul 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
2 Jun 2026 → 1 Apr 2027 · 5 dates- Tender notice published140 days ago2 Jun 2026, 13:31 BST
- Clarification questions by109 days ago3 Jul 2026, 12:00 BST
- Today20 Oct 2026
- Submission deadlinein 13 days2 Nov 2026, 12:00 GMT
- Award decision expected byin 60 days18 Dec 2026, 23:59 GMT
- Contract startsin 163 days1 Apr 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published2 Jun 2026, 13:31 BSTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Echelon ConsultancyProcess contact pointProcuring entityExternal procurement consultant appointed to administer the procurement process.
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender