Official UK procurement notice
bpha - Active Fire Safety Systems and Remedial Works
Authority: Bedford Pilgrims Housing Association (bpha) (Housing)·Procurement run by: Echelon Consultancy
Bedford Pilgrims Housing Association (bpha) is seeking to appoint a single provider to deliver the inspection, testing, servicing, maintenance and repair of active fire safety systems across its residential property portfolio. The systems in scope include fire detection and alarm systems, emergency lighting, smoke ventilation and dampers, and dry risers. The contract will start on 1 April 2027 for an initial term of three years, with options to extend by two years and then by one year, to a maximum of six years. Work will be ordered as and when required, and bpha does not guarantee any volume or value of work.
What is being bought
Published requirement descriptionBedford Pilgrims Housing Association (bpha) is seeking to appoint a single provider to deliver the inspection, testing, servicing, maintenance and repair of active fire safety systems across its residential property portfolio. The systems in scope include fire detection and alarm systems, emergency lighting, smoke ventilation and dampers, and dry risers. The contract also covers a 24-hour emergency call-out service, compliance data and reporting, and waking watch and temporary works. The provider will work with bpha’s asset management system and contact centre, and will be managed through a performance framework of key performance indicators. The contract will start on 1 April 2027 for an initial term of three years, with options to extend by two years and then by one year, to a maximum of six years. Work will be ordered as and when required, and bpha does not guarantee any volume or value of work. The procurement uses a competitive flexible procedure in two stages. In the first stage, bidders complete a pass/fail Procurement Specific Questionnaire and a scored Quality Schedule, and at least four bidders will be shortlisted. In the second stage, shortlisted bidders receive the full specification, pricing and contract documents, submit tenders and attend interview. A Bidders’ Briefing will be held on Microsoft Teams on 23 November 2026.
- The authority expects to re-tender this requirement around 1 Nov 2030, 23:59 GMT.
- How the procedure runs: This is a Competitive Flexible Procedure under the Procurement Act 2023, run without negotiation. It has two stages, then award. Stage 1: Conditions of Participation Stage (CoPS) The Tender Notice and CoPS documents are published on Friday 13 November 2026. A Bidders’ Briefing is held on Teams on Monday 23 November at 11:00. Clarification questions close on Monday 7 December, and submissions are due on Tuesday 8 December. I assumed the times of 17:00 and 12:00. Bidders submit two things: PSQ: pass/fail checks on eligibility, financial standing, accreditations, insurance, health and safety and similar. A fail means the bidder is out. Quality Schedule: six scored questions (0 to 5, weighted to 100%). These cover relevant experience (25%), competence and accreditation (20%), responsive and emergency service (20%), compliance data and reporting (15%), resident engagement and access (10%) and mobilisation (10%). Evaluation and moderation run from 9 to 15 December. The highest-scoring bidders who pass the PSQ are shortlisted, with a minimum of four going through. bpha can invite more. Shortlisting notifications go out on Friday 18 December. Stage 2: Final Tender Stage (FTS) Shortlisted bidders receive the full spec suite, the pricing documents and the contract on 18 December. Tenders are due on Tuesday 12 January 2027. The FTS is assessed on quality, price and interview. Interviews are on 19 and 20 January, after evaluation and moderation on 13 to 18 January. Pricing is only assessed here, not at CoPS. Award Assessment summaries go to all assessed bidders, and the Contract Award Notice is published, on Tuesday 2 February 2027. That starts the standstill period. Standstill ends on Monday 15 February, and mobilisation starts on 16 February. The service goes live on Thursday 1 April 2027.
- No preliminary market engagement: bpha is satisfied that there is a sufficiently sized market.
CPV: Fire and explosion protection and control consultancy services · Fire-prevention installation works · Installation services of fire protection equipment · Repair and maintenance services of building installations · Repair and maintenance services of electrical and mechanical building installations · Repair and maintenance services of firefighting equipment · Repair and maintenance services of security equipment
More open work like this
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The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,890,000
- Economic & financial standing
Detailed in the tender documents
- Technical & professional ability
Detailed in the tender documents
What it takes to wini
Evaluation split and conditions of participation as published; the tender pack may add morei
Published award criteria (2)
- Quality
- Price
- Economic & financial standing
Detailed in the tender documents
- Technical & professional ability
Detailed in the tender documents
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £1,258,898 (twice the annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Bedford Pilgrims Housing Association (bpha) buys Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041), and who usually turns up
Bedford Pilgrims Housing Association (bpha) has little published record in this market. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Repair and maintenance services of measuring, testing and checking apparatus (CPV 5041) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
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The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
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Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in East of England.
Most of this buyer’s recorded winners were registered in the region where that award was delivered.
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Half of these awards have an award date within 59 days of the bid deadline.
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The market share is a minimum: some awards have no bid count.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
1 bid6%
2–317%
4–625%
7+53%
How did awards compare with estimates?
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Below estimate36%
Within ±2%42%
Above estimate21%
Assess each lot i
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Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1CPV 5041Published estimate£1.9m
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Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 159 past lots.
1 bid13%
2–336%
4–625%
7+26%
i
No comparable awards for this lot yet.
Who has supplied this buyer on similar work? i
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No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
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Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Estimates, labelled. The price range, possible competitors and earlier-work matches are our estimates from past awards, not published facts, win chances or price advice. The buyer’s own record and the wider market are shown apart, never mixed.
- Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0, updated through the day and rebuilt nightly. Not every figure uses both feeds, and each one shows how many records it rests on: see the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Open for tender
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes · next expected 1 Nov 2030
- First published
- 13 Nov 2026, 15:35 GMT
- Last source update
- 13 Nov 2026, 15:35 GMT
- Award evaluation window
- Submission end – 2 Feb 2027
- Authority reference
1386- FTS notice number
2026/S 000-108135- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07bbf9Find a Tender
- How it runs
This is a Competitive Flexible Procedure under the Procurement Act 2023, run without negotiation. It has two stages, then award. Stage 1: Conditions of Participation Stage (CoPS) The Tender Notice and CoPS documents are published on Friday 13 November 2026. A Bidders’ Briefing is held on Teams on Monday 23 November at 11:00. Clarification questions close on Monday 7 December, and submissions are due on Tuesday 8 December. I assumed the times of 17:00 and 12:00. Bidders submit two things: PSQ: pass/fail checks on eligibility, financial standing, accreditations, insurance, health and safety and similar. A fail means the bidder is out. Quality Schedule: six scored questions (0 to 5, weighted to 100%). These cover relevant experience (25%), competence and accreditation (20%), responsive and emergency service (20%), compliance data and reporting (15%), resident engagement and access (10%) and mobilisation (10%). Evaluation and moderation run from 9 to 15 December. The highest-scoring bidders who pass the PSQ are shortlisted, with a minimum of four going through. bpha can invite more. Shortlisting notifications go out on Friday 18 December. Stage 2: Final Tender Stage (FTS) Shortlisted bidders receive the full spec suite, the pricing documents and the contract on 18 December. Tenders are due on Tuesday 12 January 2027. The FTS is assessed on quality, price and interview. Interviews are on 19 and 20 January, after evaluation and moderation on 13 to 18 January. Pricing is only assessed here, not at CoPS. Award Assessment summaries go to all assessed bidders, and the Contract Award Notice is published, on Tuesday 2 February 2027. That starts the standstill period. Standstill ends on Monday 15 February, and mobilisation starts on 16 February. The service goes live on Thursday 1 April 2027.
How to participate & submission route
Official notice Submit via EU-Supply (CTM)- Requests to participate (first stage)
- —
- Tender submission deadline
- 12 Jan 2027, 12:00 GMT
- Clarification deadline
- 4 Jan 2027, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
13 Nov 2026 → 1 Apr 2027 · 5 dates- Tender notice published3h ago13 Nov 2026, 15:35 GMT
- Today13 Nov 2026
- Clarification questions byin 51 days4 Jan 2027, 17:00 GMT
- Submission deadlinein 59 days12 Jan 2027, 12:00 GMT
- Award decision expected byin 81 days2 Feb 2027, 23:59 GMT
- Contract startsin 138 days1 Apr 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published13 Nov 2026, 15:35 GMTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
2 public bodies on the noticeOther public bodies
- Echelon ConsultancyProcess contact pointProcuring entityProcurement consultancy appointed by bpha to assist with the development of documentation and administer the procurement process.
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender