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Published 1 Jun 2026, 14:16 BST

Official UK procurement notice

Biomass Fuel Supply · UK public procurement notice

Official notice

Authority: Staffordshire County Council (Local council)

GoodsBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Agricultural, farming, fishing, forestry and related products (03)Petroleum products, fuel, electricity and other sources of energy (09) Delivery: West Midlands (UKG24)
Published estimate£180,000≈ £180k / year · £189,000 inc. VAT
Submissions closed 26 Jun 2026awarded 24 Aug 2026
Awarded to LAND ENERGY GIRVAN LIMITED
Contract term 1 yrends 19 Jul 2027 · up to 19 Jul 2028 with extensions · starts 20 Jul 2026

What is being bought

Published requirement description

The Council is seeking to appoint one (1) Provider for the supply of bulk-blown wood pellet heating fuel meeting EN+ A1 specifications to five sites across Staffordshire. The overreaching specification for the wood pellet is to be ENplus A1 6mm.

Deliveries are to be made on an as-needed basis, with anticipated total annual volumes of up to 230 tonnes, as summarised below:

Approximately 60 tonnes to Hugo Meynell Primary (TF9 4NU) per year.

Approximately 20 tonnes to Whittington Primary School (WS14 9LG) per year

Approximately 10 tonnes to Chasewater Innovation Centre (WS8 7NL) per year

Approximately 50 tonnes to Walton Hall Special School (ST21 6JR) per year.

Approximately 50 tonnes to Cannock Chase Enterprise Centre (WS12 0QU) per year.

The successful Provider will be required to meet EN PLUS A1 6mm as well as retain Biomass Suppliers List (BSL) accreditation for all fuels delivered to installations within this contract for the duration of the contract term.

CPV: Fuel wood · Wood fuels

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£180,000
Contract period: 20 Jul 2026 – 19 Jul 2027 (1 yr) · up to 19 Jul 2028 with extensionsValue: £180,000 exc. VAT · £189,000 inc. VAT
Eligibility: SME eligible
Extensions: Optional extension period of 12 months, to be exercised if the Council is satisfied with the performance of the Contract.
03413000 Fuel wood09111400 Wood fuels

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 20%Price: 80%
Published award criteria (2)
  • Price
  • Quality
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
1 Jun 2026, 14:16 BST
Last source update
24 Aug 2026, 09:55 BST
Authority reference
IA3826
FTS notice number
2026/S 000-051428
Latest notice
Contract details notice (UK7)
Classification (CPV)
Fuel woodWood fuels
Delivery area
West Midlands (UKG24)
Official registry OCID
ocds-h6vhtk-06aa64 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowed
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
26 Jun 2026, 12:00 BST
Clarification deadline
19 Jun 2026, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

This procurement will be performed on the Council's eProcurement Platform, Proactis (supplierlive.proactisp2p.com/Account/Login ↗). All relevant procurement documents will be available on this platform under the procurement reference IA3826.

Timeline

1 Jun 2026 → 24 Aug 2026 · 5 dates
  1. Tender notice published143 days ago
    1 Jun 2026, 14:16 BST
  2. Clarification questions by126 days ago
    19 Jun 2026, 12:00 BST
  3. Submission deadline119 days ago
    26 Jun 2026, 12:00 BST
  4. Contract starts95 days ago
    20 Jul 2026, 00:00 BST
  5. Latest notice published60 days ago
    24 Aug 2026, 09:55 BST

Notice history

3 events · 2 releases on Find a Tender · since 1 Jun 2026
  1. Tender notice published
    1 Jun 2026, 14:16 BST
    UK4
  2. Contract details notice published
    24 Aug 2026, 09:55 BST
    UK7
  3. Status changed to complete
    24 Aug 2026, 09:55 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £180,0001 contract exc. VAT
Contracts signed 1latest 24 Aug 2026
Awarded toValueDateStatus
LAND ENERGY GIRVAN LIMITED£180,000 †—Awarded

Contracts

  • Contract 1 · LAND ENERGY GIRVAN LIMITED

    Signed
    24 Aug 2026
    Value
    £180,000
    Period
    24 Aug 2026 – 17 Aug 2027 · up to 17 Aug 2028 with extensions
    Status
    active
    Extensions
    Optional extension period of 12 months, to be exercised if the Council is satisfied with the performance of the Contract.

Contracting authority & participating public bodies

Staffordshire County Council

Contracting authorityPublic authority - sub-central government GB-PPON: PZDG-2995-QQMD 1 Staffordshire Place, Tipping Street,, Stafford, West Midlands, ST16 2DHContact email

Bidders & participating suppliers

1 commercial party on the notice
  • LAND ENERGY GIRVAN LIMITEDAwarded supplierGB-COH: 06813953GB-PPON: PVTC-5453-XXVY Bisca House Sawmill Lane, York, Yorkshire & Humber, YO62 5DQContact email

Official documents & specifications (3)

Official links; attachments are not copied

Tender pack and attachments

  • Bidding documents and specifications tenderBidding documents and specificationsFull tender documents are available on the Council's eTendering platform, Proactis. Submissions should also be made by this platform.

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender