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Published 14 Jan 2022, 14:15 GMT

Official UK procurement notice

BGS Replacement Lighting Framework Agreement · UKRI - British Geological Survey (Jan 2022)

Official notice

Authority: UKRI - British Geological Survey (Central government)·Consortium: 2 public authorities

Framework agreementGoodsOpen procedureSME suitable

Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31) Delivery: East Midlands (UKF16)

Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue

Submissions closed 25 Jan 2022awarded 8 Feb 2022

What is being bought

Published requirement description

UKRI wishes to establish a Framework Agreement to support the British Geological Survey (BGS) with replacement lighting projects at their head office (Keyworth, Nottinghamshire).

As part of BGS’s strategy to reduce energy consumption we are looking to replace older style light fittings with more efficient LED alternatives. There will be additional benefits of cost saving through reduced maintenance requirements realised from increased life expectancy of installed parts and expected reduced frequency of lighting repairs.

The aim of the procurement is to put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded.

CPV: Lighting systems

How this framework works

From the published notice

Bids received: 6 bids received · 2 suppliers appointed

The lotProcurement structure

single lot · no lot value published

Lot #1To put in place a framework of Suppliers, from which mini-competitions can be…Awarded

To put in place a framework of Suppliers, from which mini-competitions can be undertaken, to award Call-Off Contracts for individual lighting projects, as needed and afforded. Additional information: To respond to this opportunity please click here: ukri.delta-esourcing.com/respond/5M446QGX38 ↗

Delivery: East Midlands · South Nottinghamshire

Extensions: This framework Agreement will be awarded for the initial period ending March 2023 with an option to extend a further 2 x 12-month periods.

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 60%Price: 30%Social value: 10%

Published sub-criteria (6)

Adherence to Specification & Quality of Technical Bid: 30%
Managing Competency & Continuity: 10%
Risk & Mitigation of Risk: 10%
Warranty Goods - Batteries: 10%
price: 30%
Social Value: 10%

Published award criteria (6)

Adherence to Specification & Quality of Technical Bid: 30
Managing Competency & Continuity: 10
Risk & Mitigation of Risk: 10
Warranty Goods - Batteries: 10
Social Value: 10
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“BGS Replacement Lighting Framework Agreement” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Unspecified in notice
First published: 14 Jan 2022, 14:15 GMT
Last source update: 18 Feb 2022, 16:15 GMT
Authority reference: UKRI 1869
FTS notice number: 2022/S 000-004707
Classification (CPV): Lighting systems
Delivery area: East Midlands (UKF16)
Official registry OCID: ocds-h6vhtk-030b3c Find a Tender

Publisher note: To view this notice, please click here: https://ukri.delta-esourcing.com/delta/viewNotice.html?noticeId=668849693 GO Reference: GO-2022218-PRO-19676111

How it was run

Official notice

Appointment period ends: 25 Jan 2022, 10:00 GMT

Timeline

25 Jan 2022 → 18 Feb 2022 · 2 dates

Admission / appointment period endsperiod end, not a bid countdown
25 Jan 2022, 10:00 GMT
Notice published
18 Feb 2022, 16:15 GMT

Notice history

2 events · 2 releases on Find a Tender · since 18 Feb 2022

Status changed to complete
18 Feb 2022, 16:15 GMT
Procurement method changed
18 Feb 2022, 16:15 GMT

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineBid Return Date · IV.2.2	18 Jan 2022	25 Jan 2022	+7 d

We have decided to extend the deadline for bid submissions until Tuesday 25th January 10am. Although this project is already running later than hoped, we appreciate that the supply chain is experiencing difficulties more so than usual. NOTE: The target Completion remains 31 March 2022 as detailed in the Tender pack published. For more information about this opportunity, please visit the Delta eSou…

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 2admitted to the panel · see the list ↓

Bids received 66 from SMEs

Contracts signed 2latest 8 Feb 2022

2 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 2 of these contracts carry the same published figure, £400,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Contract 004707-2022-ESL-2
Signed
8 Feb 2022
Value
ceiling above
Status
active
Contract 004707-2022-UKRI1869-1
Signed
8 Feb 2022
Value
ceiling above
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic · 6 from abroad	6	—	—

Contracting authority & participating public bodies

2 public bodies on the notice

UKRI - British Geological Survey

Contracting authorityCentral GovernmentBody governed by public lawResearch British Geological Survey, Nicker Hill, Nottingham, Keyworth, East Midlands, NG12 5GGContact name, email, phone

Consortium members and other public bodies

UKRIContracting authority Keyworth, South WestContact name, email

Dispute resolution & review bodies

UK Research and InnovationReview body Swindon

Framework contractors & participating bidders

2 commercial parties on the notice

Energy Conservation Solutions LimitedFramework contractor03619534 Unit 1, 528.10 Rutherford Avenue, Chandlers Ford, Didcot, South East, OX11 0DF
Smart Electronic Technologies LtdFramework contractor04437964 T/a Energy Saving Lighting (UK) Ltd, StableWay North street, Winkfield, South East, SL4 4SY

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.