Benefits System

{
  "id": "004646-2026",
  "tag": [
    "planning"
  ],
  "date": "2026-01-20T10:06:46Z",
  "ocid": "ocds-h6vhtk-06098b",
  "buyer": {
    "id": "GB-COH-10080864",
    "name": "CADENT GAS LIMITED"
  },
  "tender": {
    "id": "ocds-h6vhtk-06098b",
    "lots": [
      {
        "id": "1",
        "status": "planning",
        "hasRenewal": true,
        "contractPeriod": {
          "endDate": "2029-08-10T23:59:59+01:00",
          "startDate": "2026-08-10T00:00:00+01:00",
          "maxExtentDate": "2031-08-10T23:59:59+01:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "72260000",
            "scheme": "CPV",
            "description": "Software-related services"
          },
          {
            "id": "75310000",
            "scheme": "CPV",
            "description": "Benefit services"
          },
          {
            "id": "79414000",
            "scheme": "CPV",
            "description": "Human resources management consultancy services"
          },
          {
            "id": "79631000",
            "scheme": "CPV",
            "description": "Personnel and payroll services"
          }
        ]
      }
    ],
    "title": "Benefits System",
    "status": "planning",
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "description": "We currently have our Benefits systems with two providers and are looking to integrate into one system. By doing this we wish to improve the employee experience, giving better operational efficiency, commercial savings and data integration with our internal systems.\nWe use one provider for the current recognition solution in place accessed via a branded portal with Single Sign-On (SSO).\nWe then have another provider to supply via a branded portal with Single Sign-On (SSO) and app:\n•\tFlexible Benefits plan enabling online selection of salary and benefits and requires compatibility with SAP/SuccessFactors Employee Central.\n•\tTRS historically provided annually in paper form; future solution to be online, device-accessible, and capable of more frequent updates (near real-time where appropriate).\n•\tDiscount shopping gives access to a wide range of discounts and offers. This offers; across a variety of categories, discounted high street gift cards, vouchers and e-codes. \nKey requirements:\n•\tAvailable to support all four services: Recognition (including career milestones), Total Reward Statements (TRS), Flexible Benefits (MyChoices) and Discount Shopping (MyOffers)\n•\tIdeally an application system, and also desktop enabled with SSO.\n•\t'Library' functionality where employees can access policies/procedures documentation. \n•\tAbility to personalize with Cadent branding.\n•\tMI & Analytics: Real-time self-service MI including tax reporting, portal visits, redemptions, usage by geography and org structure, spend reporting, values selection, top vendors, social wall interactions, platform uptime.\n•\tProject Management: Transition planning, annual renewal management, and continuous improvement.\n•\tCadent account manager helpdesk service available on telephone and email.\n•\tCadent employee helpdesk service available on telephone and email (instant chat also preferable).\n•\tComms support including push notifications",
    "communication": {
      "futureNoticeDate": "2026-01-30T23:59:59Z"
    },
    "aboveThreshold": false,
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-COH-10080864",
      "name": "CADENT GAS LIMITED",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKG13",
        "country": "GB",
        "locality": "Coventry",
        "postalCode": "CV7 9JU",
        "countryName": "United Kingdom",
        "streetAddress": "Cadent Gas Limited, Pilot Way"
      },
      "details": {
        "url": "https://cadentgas.com/",
        "classifications": [
          {
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE",
            "description": "Private utility"
          }
        ]
      },
      "identifier": {
        "id": "10080864",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "box.ITandCorporateServicestenders@cadentgas.com"
      },
      "additionalIdentifiers": [
        {
          "id": "PNHM-3269-DNNL",
          "scheme": "GB-PPON"
        }
      ]
    }
  ],
  "language": "en",
  "planning": {
    "documents": [
      {
        "id": "004646-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/004646-2026",
        "format": "text/html",
        "noticeType": "UK2",
        "description": "Preliminary market engagement notice on Find a Tender",
        "documentType": "marketEngagementNotice",
        "datePublished": "2026-01-20T10:06:46Z"
      }
    ],
    "milestones": [
      {
        "id": "engagement",
        "type": "engagement",
        "status": "scheduled",
        "dueDate": "2026-01-30T23:59:59Z",
        "description": "If you are interested in this requirement, please email box.ITandCorporateServicestenders@cadentgas.com by 30th January 2025 2pm to receive the RFI documentation."
      }
    ]
  },
  "initiationType": "tender"
}