Official UK procurement notice
Barbican Renewal Programme - Luminaires
Authority: The Mayor and Commonalty and Citizens of the City of London (Local council)
What is being bought
Published requirement descriptionThe Barbican Centre, on behalf of the City of London Corporation (the City) invites Bidders to complete and submit a request to participate in the Procurement for the provision of a Heritage Luminaire Manufacturer for the Barbican Renewal Programme (BRP).
The Heritage Luminaire Manufacturer will produce bespoke light fittings for the BRP. The supplier will be appointed directly by the Barbican Centre on behalf of the City and will be responsible for manufacturing the bespoke light fittings. Installation will be undertaken by a trade contractor under the Construction Manager (CM).
The appointment will commence in November 2027 and extend through to November 2030, with an estimated value of £1,100,000 excluding VAT. The delivery of the heritage luminaires on site is targeted for the end of 2028.
The scope of the Heritage Luminaire Manufacturer is to produce a custom lighting fixture for the public spaces within the Barbican Centre, namely:
- Main Foyers Level B1, 0 and 1
- Lakeside/ Main Foyer canopy (external)
- Art Gallery Foyer, Conservatory Terrace and Garden Room
- Art Gallery/ Sculpture Court canopy (external)
The luminaires shall incorporate a modular and adaptable design suitable for installation within single-, double-, and triple-height spaces. See the Scope of Requirements document and Appendices for full information.
The appointment will be procured through a two-stage tender process, with the overall tendering and prototype development programme anticipated to be completed over a period of approximately one year.
The appointed manufacturer shall be required to collaborate closely with the existing project team, including Allies and Morrison, Asif Khan Studio, Buro Happold, Gardiner & Theobald, Blue Sky Building, les éclaireurs, Alan Baxter, and others to ensure the successful coordination, development, and delivery of the bespoke lighting fixture.
During the installation phase, the CM will assume responsibility for the coordination and management of all trade contractors on site, overall site logistics, and the integration of individual package programmes into a coherent and deliverable whole.
The Heritage Luminaire Manufacturer shall ensure that the bespoke lighting fixtures are manufactured, coordinated, and delivered in accordance with the project programme, and shall be fully prepared to meet all required delivery dates as instructed by the Client and Project Team.
- Two-stage procedure: up to 4 candidates will be invited to tender.
- How the procedure runs: Stage 1. Invitation to Participate (ITP) Stage 2 Invitation to tender ITT) Comprising of: - Technical submission - Commercial submission - Prototyping process
CPV: Lighting systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,100,000
- Value
- £1,100,000 exc. VAT · £1,320,000 inc. VAT
- Extensions
- Extensions may be used if there is programme overrun due to unforeseen events, such as discoveries.
- Second stage
- up to 4 candidates invited to tender
- Economic & financial standingAs specified in the tender documents
- Technical & professional abilitySuppliers will be required to meet the conditions of participation set out in the tender documents. These include minimum requirements for financial capacity, insurance, modern slavery and data protection. In addition, suppliers will be required to respond to scored questions regarding experience. The highest scoring bidders who meet the conditions of participation will be invited to participate in the next tender stage in accordance with the methodology set out in the tender documents.
- Condition of participationThe ITP will set out the information which bidders are required to provide to the City to enable it to draw up a list of up to a maximum of 4 pre-qualified applicants who will be able to proceed to the next stage of the procurement. In the event that a bidder or multiple bidders achieve the same moderated score as the 4th placed bidder, those bidders will also be invited to proceed to the next stage of the procurement. shortlisting
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published — the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Technical — 55%
- Responsible procurement — 15%
- Commercial — 30%
Published award criteria (3)
- Technical — Written technical submission on the project methodology and phyisical prototyping process.
- Commercial — Suppliers’ commercial responses will evaluated against total contract cost. The commercial evaluation methodology is set out in the tender documents.
- Responsible procurement — Suppliers will be required to submit responses to set out how they will deliver sustainability.
- Economic & financial standingAs specified in the tender documents
- Technical & professional abilitySuppliers will be required to meet the conditions of participation set out in the tender documents. These include minimum requirements for financial capacity, insurance, modern slavery and data protection. In addition, suppliers will be required to respond to scored questions regarding experience. The highest scoring bidders who meet the conditions of participation will be invited to participate in the next tender stage in accordance with the methodology set out in the tender documents.
- Condition of participationThe ITP will set out the information which bidders are required to provide to the City to enable it to draw up a list of up to a maximum of 4 pre-qualified applicants who will be able to proceed to the next stage of the procurement. In the event that a bidder or multiple bidders achieve the same moderated score as the 4th placed bidder, those bidders will also be invited to proceed to the next stage of the procurement. shortlisting
- Price carries 30 of 100 points — a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
- Turnover usually expected at this size: about £731,996 (twice the annual value).
Price arithmetic assumes straight proportional scoring — the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How The Mayor and Commonalty and Citizens of the City of London buys Lamps and light fittings (CPV 3152) — and who usually turns up
The Mayor and Commonalty and Citizens of the City of London’s own published record, next to the Greater London market for the same work. Frameworks and DPS are kept out: they attract a different number of bids. Whole-market view: Lamps and light fittings (CPV 3152) →
How the contest usually goes
This buyer’s published record next to the market where the work is delivered — contested contracts only, counted per lot
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in Greater London.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered in Greater London.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 61 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Both shares are minimums: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid5% / 5%
2–324% / 20%
4–636% / 50%
7+35% / 25%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
Past prices are a guide, not a bid price.
Below estimate60% / 40%
Within ±2%26% / 40%
Above estimate14% / 20%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors — from published award history, not a bid list
Lot #1CPV 3152Published estimate£1,100,000
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 20 past lots.
A forecast, not a list of bidders.
1 bid5%
2–320%
4–650%
7+25%
i
Where the winning price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A guide, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Match |
|---|---|---|---|---|
| — | ||||
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate | |
|---|---|---|---|---|
| — | ||||
Coverage and what to read with care
- Each figure explains itself. The on a figure says what it is, how it is counted and which scope this notice’s own record came from (class, division, all categories, or the authority’s 24-month row). The two sides are never blended. A lot’s own market is read at its delivery region where the lot names one; where it names several, or none that can be resolved, the chart falls back to the UK-wide record for the same category and says so under the bar. An empty cell means the source published nothing usable. Long form: Methodology.
- When we call out a difference. A buyer figure is only flagged against the market when the sample is large enough that the gap is unlikely to be chance; at most two callouts appear, always phrased as a comparison with both numbers and the sample size.
- Coverage (re-measured 5 Oct on the live record, 94,497 awarded procedures of the last three years). 51 % publish a bid count and 72 % a delivery region, so the market column reads the authority’s registered region when the notice names none, labelled. Of the 17,687 award-vs-estimate pairs, 34 % sit exactly on the estimate — the buyer published the award at the figure it advertised. n is on every figure; a thin sample is muted, never hidden, and a distribution is not drawn as percentages below ten observations.
- “Match”, text similarity, the expected-bid figure and the distribution drawn beneath it are model outputs, not published facts or win probabilities. Find a Tender does not publish who is bidding. Never shown: contact details, payment behaviour, or a recommended price.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 9 Oct 2026, 10:23 BST
- Last source update
- 9 Oct 2026, 10:23 BST
- Award evaluation window
- Submission end — 12 Nov 2027
- FTS notice number
2026/S 000-095515- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-078466Find a Tender
- How it runs
- Stage 1. Invitation to Participate (ITP) Stage 2 Invitation to tender ITT) Comprising of: - Technical submission - Commercial submission - Prototyping process
- Risks
- The contract may require modification in the event of project overrun to ensure continuation of service and technical expertise is retained from the service provider (for example to provide additional works)
How to participate & submission route
Official notice Submit via Jaggaer- Requests to participate (first stage)
- 13 Nov 2026, 12:00 GMT
- Tender submission deadline
- 13 Nov 2026, 12:00 GMT
- Clarification deadline
- 6 Nov 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Shortlist
- up to 4 candidates invited to tender
Timeline
5 published dates · Europe/London- Tender notice published1 day ago9 Oct 2026, 10:23 BST
- Clarification questions byin 27 days6 Nov 2026, 12:00 GMT
- Submission deadlinein 34 days13 Nov 2026, 12:00 GMT
- Award decision expected byin 399 days12 Nov 2027, 23:59 GMT
- Contract starts6 Dec 2027
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Notice history
2 events · 1 release on Find a Tender · since 9 Oct 2026- Tender notice published9 Oct 2026, 10:23 BSTUK4
- First tender notice published9 Oct 2026, 10:23 BST
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender