Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London Estates

{
  "id": "081957-2026",
  "tag": [
    "tender"
  ],
  "date": "2026-08-27T17:00:10+01:00",
  "ocid": "ocds-h6vhtk-06ee07",
  "buyer": {
    "id": "GB-PPON-PGLT-2499-PJTM",
    "name": "The Royal Household"
  },
  "tender": {
    "id": "0042/PPTO",
    "lots": [
      {
        "id": "1",
        "value": {
          "currency": "GBP",
          "amountGross": 1115000
        },
        "status": "active",
        "renewal": {
          "description": "A 3 year contract with the option to extend by up to 2 years."
        },
        "hasRenewal": true,
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Technical Evaluation",
              "type": "quality",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Commercial Evaluation",
              "type": "price",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Environmental & Sustainability",
              "type": "quality",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Interview",
              "type": "quality",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2030-03-01T23:59:59+00:00",
          "startDate": "2027-03-01T00:00:00+00:00",
          "maxExtentDate": "2032-03-01T23:59:59+00:00"
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "additionalClassifications": [
          {
            "id": "31625100",
            "scheme": "CPV",
            "description": "Fire-detection systems"
          },
          {
            "id": "31625200",
            "scheme": "CPV",
            "description": "Fire-alarm systems"
          },
          {
            "id": "45312100",
            "scheme": "CPV",
            "description": "Fire-alarm system installation work"
          },
          {
            "id": "45343000",
            "scheme": "CPV",
            "description": "Fire-prevention installation works"
          },
          {
            "id": "50413200",
            "scheme": "CPV",
            "description": "Repair and maintenance services of firefighting equipment"
          },
          {
            "id": "75251110",
            "scheme": "CPV",
            "description": "Fire-prevention services"
          }
        ]
      }
    ],
    "title": "Automatic Fire Detection and Associated Equipment Installation, Maintenance and Reactive Repair at Windsor and London Estates",
    "value": {
      "currency": "GBP",
      "amountGross": 1115000
    },
    "status": "active",
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "081957-2026",
        "url": "https://www.find-tender.service.gov.uk/Notice/081957-2026",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2026-08-27T17:00:10+01:00"
      }
    ],
    "procedure": {
      "features": "In Stage 1, bidders will be asked to submit a Procurement Specific Questionnaire, which will be used to shortlist the five top-scoring suppliers who will be taken forward to Stage 2.\nIn Stage 2, bidders will be asked to provide a written bid based on the evaluation criteria within the tender pack. This will include an interview element."
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2027-02-01T23:59:59+00:00"
    },
    "description": "This contract relates to both fire alarm replacement works and the planned preventative maintenance and \nService Contract.\nInstallation works will be required to be undertaken within;\n1. Windsor Castle Upper Ward\n2. Windsor Castle Middle and Lower Ward\n3. Windsor Castle Control Room\n4. Windsor Castle Mews\n5. Windsor Castle Home Park\n6. Kensington Palace – Main Palace, Ancillary Accommodation and Old Barracks\nThe installation works must be completed including commissioning works prior to the end of the fixed \ncontract period (3 years).\nThe estate consists of a number of listed and historic buildings, scheduled ancient monuments and buildings of \nhistoric interest, many of which have some form of public access and all of which are considered secure \ninstallations.\nIt is envisaged that whilst a single contract, individual installation projects will be managed as separate\nprojects to the service and maintenance contracts.\nFor more information about this opportunity, please visit the eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Fire-detection-systems./6KRNVD8VWP\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/6KRNVD8VWP",
    "tenderPeriod": {
      "endDate": "2026-10-02T11:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2026-09-17T11:00:00+01:00"
    },
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "works",
    "submissionMethodDetails": "Tenderers will need to be registered on the Central Digital Platform (CDP) prior to tender submission and will be required to submit their core information to the Royal Household through CDP. The CDP is available at https://www.gov.uk/find-tender.\nFor more information about this opportunity, please visit the eSourcing portal at:\nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Software-package-and-information-systems./6KRNVD8VWP \nTo respond to this opportunity, please click here:\nhttps://www.delta-esourcing.com/respond/6KRNVD8VWP \nAlternatively, Tenderers will need to email the Royal Household Procurement team (procurement@royal.uk) to request access to the PSQ. Tenderers will then need to sign up to the Royal Household’s e-Sourcing platform, Delta, in order to receive the ITT and be able to submit clarification questions and tender returns. Sign up link: https://www.delta-esourcing.com/delta/signup.html?userType=supplier.",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PGLT-2499-PJTM",
      "name": "The Royal Household",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "SW1A 1AA",
        "countryName": "United Kingdom",
        "streetAddress": "SW1A 1AA"
      },
      "details": {
        "classifications": [
          {
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE",
            "description": "Public undertaking"
          }
        ]
      },
      "identifier": {
        "id": "PGLT-2499-PJTM",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "name": "Frances Swift",
        "email": "procurement@royal.uk",
        "telephone": "07515608344"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}