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Find a TenderAwardedContract details notice
Published 15 Sept 2025, 10:00 BST

Official UK procurement notice

AT1781 - Additional CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems

Official notice

Authority: Luton Borough Council (Local council)

ServicesOpen procedureAbove thresholdSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Security, fire-fighting, police and defence equipment (35)Recreational, cultural and sporting services (92) Delivery: UKEast of England (UKH21)
Published estimate£690,000≈ £690k / year · £828,000 inc. VAT
Submissions closed 13 Oct 2025awarded 10 Nov 2025
Awarded to Cristec Security Designs Limited
Contract term 1 yrends 23 Nov 2026 · up to 23 Nov 2028 with extensions · starts 24 Nov 2025

What is being bought

Published requirement description

We require a local CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems. BTS requires a single contractor to carry out all reactive maintenance, repairs, and new installations for CCTV systems across the Council’s estate. The service is safety-critical and compliance-driven, and continuity of CCTV coverage is essential for safeguarding, enforcement, and asset protection.

CPV: Closed circuit television services · Closed-circuit surveillance system · Security cameras

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 1 yrSMEPublished value£690,000
Contract period: 24 Nov 2025 – 23 Nov 2026 (1 yr) · up to 23 Nov 2028 with extensionsValue: £690,000 exc. VAT · £828,000 inc. VAT
Delivery: East of EnglandEligibility: SME eligible
Extensions: The contract is for a 1 + 1 + 1
32235000 Closed-circuit surveillance system35125300 Security cameras92222000 Closed circuit television services
Pre-qualification & selection criteria (PQQ)1
  • Economic & financial standing

    a. A copy of your audited accounts for the most recent two years

    b. A statement of your turnover, profit and loss account and cash flow for the most recent

    year of trading

    c. A statement of your cash flow forecast for the current year and a bank letter outlining

    the current cash and credit position

    d. Alternative means of demonstrating financial status if any of the above are not available

    (e.g. forecast of turnover for the current year and a statement of funding provided by the

    owners and/or the bank, charity accruals accounts or an alternative means of

    demonstrating financial status).

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 100%
Published sub-criteria (1)
  • AT1781 - Additional CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems: 100%
Published award criteria (1)
  • AT1781 - Additional CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems: Quality - 40% Social Value -20% Price - 40%
Conditions of participation1
  • Economic & financial standing

    a. A copy of your audited accounts for the most recent two years

    b. A statement of your turnover, profit and loss account and cash flow for the most recent

    year of trading

    c. A statement of your cash flow forecast for the current year and a bank letter outlining

    the current cash and credit position

    d. Alternative means of demonstrating financial status if any of the above are not available

    (e.g. forecast of turnover for the current year and a statement of funding provided by the

    owners and/or the bank, charity accruals accounts or an alternative means of

    demonstrating financial status).

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
15 Sept 2025, 10:00 BST
Last source update
29 Jan 2026, 09:19 GMT
Award evaluation window
Submission end – 13 Nov 2025
Authority reference
AT1781
FTS notice number
2025/S 000-056451
Latest notice
Contract details notice (UK7)
Classification (CPV)
Closed circuit television servicesClosed-circuit surveillance systemSecurity cameras
Delivery area
UKEast of England (UKH21)
Official registry OCID
ocds-h6vhtk-0599f7 Find a Tender

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
13 Oct 2025, 12:00 BST
Clarification deadline
29 Sept 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

www.procontract.due-north.com ↗

Timeline

15 Sept 2025 → 29 Jan 2026 · 10 dates
  1. Planning notice published
    15 Sept 2025, 10:00 BST
  2. Tender notice published
    15 Sept 2025, 10:18 BST
  3. Next notice expected
    16 Sept 2025, 23:59 BST
  4. Clarification questions by388 days ago
    29 Sept 2025, 12:00 BST
  5. Submission deadline374 days ago
    13 Oct 2025, 12:00 BST
  6. Assessment summaries sent347 days ago
    10 Nov 2025
  7. Award decision expected by343 days ago
    13 Nov 2025, 23:59 GMT
  8. Standstill ends336 days ago
    20 Nov 2025, 23:59 GMT
  9. Contract starts333 days ago
    24 Nov 2025
  10. Latest notice published266 days ago
    29 Jan 2026, 09:19 GMT

Notice history

9 events · 4 releases on Find a Tender · since 15 Sept 2025
  1. Preliminary market engagement notice published
    15 Sept 2025, 10:00 BST
    UK2
  2. Tender notice published
    15 Sept 2025, 10:18 BST
    UK4
  3. Status changed to active
    15 Sept 2025, 10:18 BST
  4. Procurement method changed
    15 Sept 2025, 10:18 BST
  5. Deadline published: 13 Oct 2025, 12:00 BST
    15 Sept 2025, 10:18 BST
  6. Contract award notice published
    11 Nov 2025, 14:36 GMT
    UK6
  7. Status changed to complete
    11 Nov 2025, 14:36 GMT
  8. Contract signature expected
    28 Nov 2025, 23:59 GMT
    scheduled
  9. Contract details notice published
    29 Jan 2026, 09:19 GMT
    UK7
Routine re-releases (4)
  • 2025-09: 1 release · 15 Sept 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £690,0001 award exc. VAT
Bids received 77 from SMEs
Contracts signed 1latest 1 Dec 2025
Awarded toValueDateStatus
Cristec Security Designs LimitedAT1781 – Additional CCTV Contractor for Maintenance and Installation1 Dec 2025 – 30 Nov 2026 · up to 1 Dec 2028Extensions: Term of contract: 1-year initial term + 2 x 1-year extension options (1+1+1)£690,00010 Nov 2025Awarded

Contracts

  • AT1781 - Additional CCTV contractor to carry out repairs, maintenance and installation of the Luton Housing CCTV systems · Cristec Security Designs Limited

    Signed
    1 Dec 2025
    Value
    £575,000
    Period
    1 Dec 2025 – 23 Nov 2026 · up to 23 Nov 2028 with extensions
    Status
    active
    Extensions
    The contract is on a 1+1+1
    1 agreed KPI: KPI's
    • KPI's

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7final-stage tenders77—

Contracting authority & participating public bodies

Luton Council

Contracting authorityPublic authority - sub-central government GB-PPON: PWCV-4283-GVPW Town Hall, Luton, East of England, LU1 2BQContact name, email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Cristec Security Designs LimitedAwarded supplierGB-PPON: PXDC-5277-JRNM 1A Archway Road Luton, Bedfordshire, East of England, LU3 2QZContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure