Official UK procurement notice
Tender for supply and distribution of Food, Beverages and Non-Food Products to The Collegiate Trust.
Authority: The Collegiate Trust Trading Limited (Pelican) (Public body)·On behalf of: PELICAN PROCUREMENT SERVICES LIMITED T/A AVENDRA INTERNATIONAL
Sectors: Food, beverages, tobacco and related products (15)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: London (UKI)South East (UKJ)
Published estimate£2,560,057total for 4 lots · £2,667,856 inc. VAT
Submissions closed 6 Mar 2026awarded 6 May 2026
Awarded to BFS GROUP LIMITED +3 more4 awards
Contract term 2 yrsends 17 May 2028 · up to 16 May 2029 with extensions · starts 18 May 2026
What is being bought4 lots · detail below
Published requirement descriptionsupply and distribution of Ambient, Chilled, Frozen, Non-Food (chemicals & Disposables), Snacks, Confectionery & Soft Drinks, and Sandwich Products to The Collegiate Trust.
- No preliminary market engagement: Avendra International has not issued a Preliminary Market Engagement Notice for this contract. This is due to prior understanding that this is a competitive market without any complex tender requirements.
CPV: Catering supplies · Food, beverages, tobacco and related products · Prepared sandwiches · Sandwiches
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£2,560,057 together) · evaluation weights differ by lotLot #1Ambient, Chilled, FrozenAwardedRenewalPublished value£1,585,892
The source published no individual description for this lot.
Lot #2Non-FoodAwardedRenewalPublished value£149,720
The source published no individual description for this lot.
Lot #3Snacks, Confectionery & Soft DrinksAwardedRenewalPublished value£398,371
The source published no individual description for this lot.
Lot #4SandwichesAwardedRenewalPublished value£426,074
The source published no individual description for this lot.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Ambient, Chilled, Frozen | 20% | 70% | 10% | |
| 2 · Non-Food | 20% | 70% | 10% | |
| 3 · Snacks, Confectionery & Soft Drinks | 20% | 70% | 10% | |
| 4 · Sandwiches | 35% | 55% | 10% |
Lot distribution rule: There are no restrictions on the number of lots for which a Supplier can bid. It is the Client’s intention to award each category lot on a sole supply basis. If deemed advantageous, The Collegiate Trust reserves the right to award lots 1, 2 and 3 together on a sole supply basis.
What this means for your bid
- Price carries 55–70 points depending on the lot; most lots put it at 70 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 4 Feb 2026, 14:11 GMT
- Last source update
- 25 Jun 2026, 11:53 BST
- Award evaluation window
- Submission end – 17 Apr 2026
- Authority reference
COL26-01- FTS notice number
2026/S 000-010031- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-064715Find a Tender
How it was run
Official noticeRun through: mytenders · Who buys & how to bid on myTenders
Access & registration note: Free publication showcase; bidding happens on buyer portals
- Submission deadline
- 6 Mar 2026, 10:00 GMT
- Clarification deadline
- 27 Feb 2026, 16:30 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
4 Feb 2026 → 25 Jun 2026 · 7 dates- Tender notice published258 days ago4 Feb 2026, 14:11 GMT
- Clarification questions by235 days ago27 Feb 2026, 16:30 GMT
- Submission deadline228 days ago6 Mar 2026, 10:00 GMT
- Award decision expected by185 days ago17 Apr 2026, 23:59 BST
- Assessment summaries sent167 days ago6 May 2026, 00:00 BST
- Contract starts155 days ago18 May 2026, 00:00 BST
- Latest notice published117 days ago25 Jun 2026, 11:53 BST
Notice history
6 events · 3 releases on Find a Tender · since 4 Feb 2026- Tender notice published4 Feb 2026, 14:11 GMTUK4
- Contract award notice published8 May 2026, 08:19 BSTUK6
- Status changed to complete8 May 2026, 08:19 BST
- Buyer details updated8 May 2026, 08:19 BST
- Contract signature expected21 May 2026, 23:59 BSTscheduled
- Contract details notice published25 Jun 2026, 11:53 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 4
Awarded value (inc. VAT) £2,667,8564 awards inc. VAT; no net value published
Bids received 233 from SMEs
Contracts signed 4latest 8 Jun 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Ambient, Chilled, Frozen1 award | |||
| BFS GROUP LIMITED21 May 2026 – 18 May 2028 · up to 17 May 2029Extensions: With an option to extend for a further 12 months | £1,601,114 inc. VAT | 6 May 2026 | Awarded |
| Lot 2 · Non-Food1 award | |||
| Nivek Catering Supplies LimitedLot 2 Non-Food21 May 2026 – 20 May 2028 · up to 17 May 2029Extensions: Option to extend for a further 12 months | £179,645 inc. VAT | 6 May 2026 | Awarded |
| Lot 3 · Snacks, Confectionery & Soft Drinks1 award | |||
| SNACKLINE DIRECT LTDLot 3 Snacks, Confectionery & Soft Drinks21 May 2026 – 20 May 2028 · up to 17 May 2029Extensions: With an option to extend for a further 12 month period | £461,023 inc. VAT | 6 May 2026 | Awarded |
| Lot 4 · Sandwiches1 award | |||
| Simply LunchSMELot 4 Sandwiches21 May 2026 – 20 May 2028 · up to 17 May 2029Extensions: option to extend for a further 12 month period | £426,074 inc. VAT | 6 May 2026 | Awarded |
Contracts
Contract 3 · SNACKLINE DIRECT LTD
- Signed
- 8 Jun 2026
- Value
- £432,548 inc. VAT
- Period
- 8 Jun 2026 – 20 May 2028 · up to 17 May 2029 with extensions
- Status
- active
- Extensions
- Option to extend for 12 months
No agreed KPIs: The contract is not above the relevant threshold of £5 million
Ambient, Chilled, Frozen · BFS GROUP LIMITED
- Signed
- 1 Jun 2026
- Value
- £1,408,214 inc. VAT
- Period
- 1 Jun 2026 – 18 May 2028 · up to 17 May 2029 with extensions
- Status
- active
- Extensions
- Option to extend a further 12 months.
No agreed KPIs: Contract is not above the relevant threshold of £5 million.
Contract 4 · Simply LunchSME
- Signed
- 26 May 2026
- Value
- £403,113 inc. VAT
- Period
- 26 May 2026 – 20 May 2028 · up to 17 May 2029 with extensions
- Status
- active
- Extensions
- Option to extend for a further 12 months
No agreed KPIs: The contract is not above the relevant threshold of £5million
Contract 2 · Nivek Catering Supplies Limited
- Signed
- 21 May 2026
- Value
- £145,638 inc. VAT
- Period
- 21 May 2026 – 20 May 2028 · up to 17 May 2029 with extensions
- Status
- active
- Extensions
- option to extend a further 12 months
No agreed KPIs: The contract is not above the relevant threshold of above £5 million.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Ambient, Chilled, Frozen | 5final-stage tenders | 0 | 0 | — |
| 2 · Non-Food | 7final-stage tenders | 1 | 0 | — |
| 3 · Snacks, Confectionery & Soft Drinks | 6final-stage tenders | 1 | 0 | — |
| 4 · Sandwiches | 5final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- PELICAN PROCUREMENT SERVICES LIMITED T/A AVENDRA INTERNATIONALProcess contact pointProcuring entityworking in partnership with The Collegiate Trust to evaluate and award contracts
- The Collegiate Trust Trading Limited (Pelican)Contracting authorityPublic authority - sub-central government
Bidders & participating suppliers
4 commercial parties on the notice- BFS GROUP LIMITEDAwarded supplier
- NIVEK CATERING SUPPLIES LIMITEDAwarded supplier
- SIMPLY LUNCH LTDAwarded supplier
- SNACKLINE DIRECT LIMITEDAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications The Collegiate Trust Tender documents for supply and distribution of Ambient, Chilled, Frozen, Non-Food, Snacks, Confectionery, Soft Drinks and Sandwich products
- Bidding documents and specifications Supplier Technical Requirements to be completed for this tender
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender