TenderlineUK
Procurement Intelligence
Search
Find a TenderClosed
Published 10 Jul 2024, 14:27 BST

Official UK procurement notice

Active Fire Safety · UK public procurement notice

Official notice

Authority: LONDON & QUADRANT HOUSING TRUST (Housing)

5 lotsServicesRestricted procedure
Sectors: Repair & Maintenance (50) Delivery: London (UKI)South East (UKJ)
Budget not disclosedValue not published
Submissions closed 9 Aug 2024
Lots 5see the lot list below
Contract term 8 yrsends 31 Dec 2032 · extension options published · starts 1 Jan 2025

What is being bought5 lots · detail below

Published requirement description

London and Quadrant (L&Q) Housing Trust are seeking to appoint contractors in the following areas of work -

  • Servicing of all fire safety related equipment on all L&Q sites, including any new or transferred stock with L&Qs portfolio.

-Fire Risk Assessment (FRAs) works

-Active and remediation works via servicing inspections.

The contract is split into 5 lots noted below.

Lot 1 - Fire Alarms

Lot 2 - AOV (Smoke Control)

Lot 3 - Curtains, extinguishers and blankets (Fire fighting equipment)

Lot 4 - Risers and Hydrants

Lot 5 - Sprinkler Systems

L&Q will be using a JCT MTC 2016 with amendments. The Contract will be for seven years.

CPV: Fire blankets · Fire-alarm systems · Fire-detection systems · Fire-protection devices · Firefighting, rescue and safety equipment · Repair and maintenance services of firefighting equipment · Risers · Smoke-extraction equipment · Sprinkler systems

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£32,204,064 together)
Lot #1Fire Alarms 8 yrsPublished value£9,610,240

Maintenance and Testing of the fire detection and alarm systems in all properties to be serviced.

To upgrade or install and design a fire detection system if identified via a Fire Risk Assessment, in accordance with the requirements laid out by the assessor.

Contract period: 1 Jan 2025 – 31 Dec 2032 (8 yrs)
Delivery: London, South East · Please refer to the tender documents for the exact locations of the assets.
Extensions: London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots. Contractors in other lots will only cover lots if they are deemed by L&Q to be suitably qualified to carry out the services required.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
31625100 Fire-detection systems31625200 Fire-alarm systems50413200 Repair and maintenance services of firefighting equipment
Lot #2AOV (Smoke Control) 8 yrsPublished value£6,214,219

Maintenance and testing of smoke control systems and where required the installation of smoke control systems.

Contract period: 1 Jan 2025 – 31 Dec 2032 (8 yrs)
Delivery: London, South East · Please refer to the tender documents for the exact locations of the assets.
Extensions: London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other lots in the event of contractor failure in those lots. Contractors in other lots will only cover lots if they are deemed by L&Q to be suitably qualified to carry out the services required.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
42521000 Smoke-extraction equipment50413200 Repair and maintenance services of firefighting equipment
Lot #3Curtains, extinguishers and blankets (Fire Fighting equipment) 8 yrsPublished value£1,070,615

Fire fighting equipment already installed will be required to be serviced annually.

Following an FireRisk Assessment potential installation of portable fire fighting equipment will be required.

Contract period: 1 Jan 2025 – 31 Dec 2032 (8 yrs)
Delivery: London, South East · Please refer to the tender documents for the exact locations of the assets.
Extensions: London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots. Contractors in other lots will only cover lots if they are deemed by L&Q to be suitably qualified to carry out the services requiredSecond stage: up to 5 candidates invited to tenderVariant bids: not allowed
35110000 Firefighting, rescue and safety equipment39525400 Fire blankets44482000 Fire-protection devices50413200 Repair and maintenance services of firefighting equipment
Lot #4Risers and Hydrants 8 yrsPublished value£6,367,432

Servicing of rising mains (currently 709) at intervals of six months (alternate wet & dry test).

Rising mains may need to be installed based on the outcome of a Fire Risk Assessment.

Contract period: 1 Jan 2025 – 31 Dec 2032 (8 yrs)
Delivery: London, South East · Please refer to the tender documents for the exact locations of the assets.
Extensions: London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots, contractors in other lots will only cover lots if they are deemed by L&Q to be suitably qualified to carry out the services required.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
44165200 Risers50413200 Repair and maintenance services of firefighting equipment
Lot #5Sprinkler Systems 8 yrsPublished value£8,941,558

Sprinklers systems are to be serviced annually.

For new properties in excess of 11m (height of top storey) and for supported housing properties, sprinklers will need to be installed

Contract period: 1 Jan 2025 – 31 Dec 2032 (8 yrs)
Delivery: London, South East · Please refer to the tender documents for the exact locations of the assets.
Extensions: London & Quadrant Housing Trust shall incorporate into the contract terms the right to extend each contract to cover other Lots in the event of contractor failure in those Lots, contractors in other lots will only cover lots if they are deemed by L&Q to be suitably qualified to carry out the services required.Second stage: up to 5 candidates invited to tenderVariant bids: not allowed
44115500 Sprinkler systems50413200 Repair and maintenance services of firefighting equipment

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
Conditions of participation1
  • Suitability

    As set out in the procurement documents

Procedure terms & legal framework

From the official record
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
10 Jul 2024, 14:27 BST
Last source update
11 Jul 2024, 11:20 BST
Authority reference
L&Q 00001740
FTS notice number
2024/S 000-021221
Classification (CPV)
Fire blanketsFire-alarm systemsFire-detection systemsFire-protection devicesFirefighting, rescue and safety equipmentRepair and maintenance services of firefighting equipmentRisersSmoke-extraction equipmentSprinkler systems
Delivery area
London (UKI)South East (UKJ)
Official registry OCID
ocds-h6vhtk-047c4c Find a Tender
Review and risk notes
Review procedure

London & Quadrant Housing Trust shall incorporate a mandatory 10 day standstill period as required by the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: In-tend · Who buys & how to bid on In-tend
Supplier login requiredLanguage: EN
Access & registration note: Free · one account per buying organisation's portal · reCAPTCHA on signup
Submission deadline
9 Aug 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Detailed submission instructions & authority contactsFrom official release

in-tendhost.co.uk/lqsupplychainmanagement ↗

Timeline

11 Jul 2024 → 1 Jan 2025 · 4 dates
  1. Notice published
    11 Jul 2024, 11:20 BST
  2. Submission deadline
    9 Aug 2024, 12:00 BST
  3. Invitations to tender expected
    16 Sept 2024, 00:00 BST
  4. Contract starts
    1 Jan 2025

Notice history

2 releases on Find a Tender
Published amendments (1)

Change to the time limit of tenders or requests to participate IV2.2 From 9th August 2024 at 12.00pm to 12th August 2024 at 12.00pm

Contracting authority & participating public bodies

LONDON & QUADRANT HOUSING TRUST

Contracting authorityHousingBody governed by public lawHousing and community amenities GB-MPR: 30441R 29-35 West Ham Lane, LONDON, London, E154PHContact email Published organisation website ↗

Dispute resolution & review bodies

  • Royal Courts of JusticeReview body London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria