Official UK procurement notice
AC Equipment and Cold rooms
Authority: University of Dundee (Education)
What is being bought
Published requirement descriptionAnnual AC Equipment and Coldroom service and maintenance including a reactive call out cover, as per Full asset list of university plant.
Servicing to be done in accordance with Manufacturers guidelines and University of Dundee scope University of Dundee Scope of annual servicing where applicable.
AC equipment indoor and outdoor to be checked for correct/efficient operation, cleaning and note any defects. The contractor should inform of any equipment that is now obsolete to allow for planned upgrades. Refrigerant levels should be checked and reported on to allow for continuous maintenance of the F gas registers. Spares to be kept on site for crucial equipment e.g data centres.
CPV: Air-conditioning appliances · Air-conditioning installation work · Air-conditioning installations · Fans and air-conditioning appliances · Heat-exchange units, air-conditioning and refrigerating equipment, and filtering machinery · Partial air-conditioning installation work · Parts of air-conditioning machines · Repair and maintenance services · Ventilation and air-conditioning installation work · Wall air-conditioning machines
The lotProcurement structure
single lot · no lot value publishedLot #1Service and maintenance Contract, as per manufacturers guidelines, the recommendation…Awarded
Service and maintenance Contract, as per manufacturers guidelines, the recommendation of annual servicing is to be carried out. Annual AC Equipment and Cold room service and maintenance including a reactive call out cover.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 60
- Price: 40
- Suitability
FGas certification register of employees held by the the supplier, install, repair, maintain & decommission all University assets, Company needs to be registered.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Dec 2025, 16:44 GMT
- Last source update
- 16 Feb 2026, 09:10 GMT
- Award evaluation window
- 23 Jan 2026 – …
- Authority reference
UoD-EFM148-TC-2025- FTS notice number
2026/S 000-013686- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05f617Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:823700)
How it was run
Official noticeTender documents are also served through a separate tool: http://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 23 Jan 2026, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 23 Jan 2026, 12:30 GMT
Timeline
23 Jan 2026 → 30 Jun 2026 · 4 dates- Submission deadline272 days ago23 Jan 2026, 12:00 GMT
- Bids opened272 days ago23 Jan 2026, 12:30 GMT
- Notice published248 days ago16 Feb 2026, 09:10 GMT
- Bids must remain valid until114 days ago30 Jun 2026, 23:59 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete16 Feb 2026, 09:07 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lovat's Group LtdSME | £200,000 †same award published again · counted once | — | Awarded |
| Lovat's Group LtdSME | £200,000 † | — | Awarded |
Contracts
Contract 013684-2026-UoD-EFM148-TC-2025-1 · Lovat's Group LtdSME
- Signed
- 13 Feb 2026
- Value
- £200,000
- Status
- active
Contract 013686-2026-UoD-EFM148-TC-2025-1 · Lovat's Group LtdSME
- Signed
- 13 Feb 2026
- Value
- £200,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7bids · 7 electronic · 7 from abroad | 7 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Dundee Sheriff CourtReview bodyReview contact point
Bidders & participating suppliers
1 commercial party on the notice- Lovat's Group LtdAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria