Official UK procurement notice
981_23 Secure Shredding and Disposal of Confidential Waste
Authority: ESPO
What is being bought7 lots · detail below
Published requirement descriptionThe provision of on and off site secure shredding and confidential waste disposal service. The service will provide customers with the collection, shredding and secure disposal of approved confidential paper materials, such as paper documents, folders, files, diaries etc, and the collection and disposal of other materials such as computer hard drives, magnetic media, x-ray film and uniforms etc..
The destruction of high security items is included in the scope of requirements and this service must be delivered in line with latest NPSA standards.
CPV: Archive destruction services · Refuse and waste related services · Refuse disposal and treatment
How this framework works
From the published notice- Bids received
- 13 bids on the busiest of 7 lots · 12 suppliers appointed
- Framework period
- 2 yrs from 1 Dec 2023
Lots and requirements (7)Procurement structure
7 lots · all with a published value · same evaluation weights on every lotEvery one of these 7 lots carries the same published figure, £1,140,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1On-Site ShreddingAwardedceiling above
The provision of ad-hoc on-site shredding services.
Lot #2On-Site Scheduled ShreddingAwardedceiling above
The provision of regular, scheduled on-site shredding services.
Lot #3Off-Site ShreddingAwardedceiling above
The provision of ad-hoc off-site shredding services.
Lot #4Off-Site Scheduled ShreddingAwardedceiling above
The provision of regular, scheduled off-site shredding services.
Lot #5On-Site and Off-Site High Security Shredding to NPSA StandardsAwardedceiling above
The provision of high security shredding services to NPSA standards.
Lot #6On-site Additional Shredding Services (uniform, magnetic media, hard drives and x-ray film destruction)Awardedceiling above
The provision of on-site uniform and magnetic media destruction.
Lot #7Off-site Additional Services (uniform, magnetic media, hard drives, x-ray film destruction and reconditioning / recycling & resale of hardware)Awardedceiling above
The provision of off-site uniform and magnetic media destruction and re-condition and re-sale of hardware.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-Price: 40%
- price: 60%
Published award criteria (2)
- Non-Price: 40
- Price: 60
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “981_23 Secure Shredding and Disposal of Confidential Waste” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 29 Sept 2023, 12:12 BST
- Last source update
- 8 Jan 2024, 10:00 GMT
- Award evaluation window
- 1 Nov 2023 – …
- Authority reference
981_23- FTS notice number
2024/S 000-000445- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040696Find a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using a credit rating agency.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 1 Nov 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 1 Nov 2023, 12:01 GMT
Timeline
1 Nov 2023 → 8 Jan 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown1 Nov 2023, 12:00 GMT
- Bids opened1 Nov 2023, 12:01 GMT
- Contract starts1 Dec 2023
- Notice published8 Jan 2024, 10:00 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete8 Jan 2024, 10:00 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast7 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 7 of these contracts carry the same published figure, £1,140,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - On-Site Shredding
- Signed
- 13 Dec 2023
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Lot 2 - On-Site Scheduled Shredding
- Signed
- 13 Dec 2023
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Lot 3 - Off-Site Shredding
- Signed
- 13 Dec 2023
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Lot 4 - Off-Site Scheduled Shredding
- Signed
- 13 Dec 2023
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Lot 5 - On-Site and Off-Site High Security Shredding to NPSA Standards
- Signed
- 13 Dec 2023
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Lot 6 - On-site Additional Shredding Services (uniform, magnetic media, hard drives and x-ray film destruction)
- Signed
- 13 Dec 2023
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Lot 7 - Off-site Additional Services (uniform, magnetic media, hard drives, x-ray film destruction and reconditioning / recycling & resale of hardware)
- Signed
- 13 Dec 2023
- Value
- ceiling above
- Period
- … – 30 Nov 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · On-Site Shredding | 13bids · 13 electronic | 11 | — | — |
| 2 · On-Site Scheduled Shredding | 13bids · 13 electronic | 11 | — | — |
| 3 · Off-Site Shredding | 13bids · 13 electronic | 11 | — | — |
| 4 · Off-Site Scheduled Shredding | 13bids · 13 electronic | 11 | — | — |
| 5 · On-Site and Off-Site High Security Shredding to NPSA Standards | 13bids · 13 electronic | 11 | — | — |
| 6 · On-site Additional Shredding Services (uniform, magnetic media, hard drives and x-ray film destruction) | 13bids · 13 electronic | 11 | — | — |
| 7 · Off-site Additional Services (uniform, magnetic media, hard drives, x-ray film destruction and reconditioning / recycling & resale of hardware) | 13bids · 13 electronic | 11 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
12 commercial parties on the notice- Chaffinch Green Limited (T/A Chaffinch Document)Framework contractor
- Datashredders LimitedFramework contractor
- Greenzone Facilities Management LimitedFramework contractor
- Light House Security LimitedFramework contractor
- Restore Datashred LimitedFramework contractor
- Shred Station LimitedFramework contractor
- Shred-it LimitedFramework contractor
- ShredPro LimitedFramework contractor
- Shredall (East Midlands) LimitedFramework contractor
- Topwood LimitedFramework contractor
Show 2 more suppliers
- Total Shred LimitedFramework contractor
- Uniscope International LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria