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Published 4 Oct 2024, 12:46 BST

Official UK procurement notice

Provision of Ambient, Chilled and Fresh Food items for Patient Shops

Official notice

Authority: Nottinghamshire Healthcare NHS Foundation Trust (Central government)·Consortium: 3 public authorities

Framework agreement4 lotsGoodsRestricted procedureSME suitable
Sectors: Food, beverages, tobacco and related products (15) Delivery: UKEast Midlands (UKF)
Framework ceiling (notional)£400,000,000envelope for 4 lots · framework ceiling, not attributable revenue
Submissions closed 27 Mar 2025awarded 18 Mar 2026
Lots 4see the lot list below
Framework period 2 yrsends 31 Jul 2027 · extension options published · starts 1 Aug 2025

What is being bought4 lots · detail below

Published requirement description

**CONTRACT AWARD***<br/><br/>A further competition has been undertaken against the ESPO Framework 83_25 Provision of Ambient, Chilled and Fresh Food items Framework, under Lot 1.<br/>The tender has been evaluated and awarded as per the evaluation tender set out in the ITT documentation.<br/><br/>This contract is for the provision of various items that are ordered by Patient shops including Ambient food items, chilled items and general grocery items.<br/><br/>The contract is for the period 01 March 2026 to 28 February 2027, but has options to extend the contract for a further 2 x 12 months, meaning the final possible expiry date is 28 February 2029. The estimated contract value on this notice includes the extension years.

CPV: Animal or vegetable oils and fats · Animal products, meat and meat products · Beverages, tobacco and related products · Dairy products · Fruit, vegetables and related products · Grain mill products, starches and starch products · Miscellaneous food products · Miscellaneous food products and dried goods · Prepared and preserved fish

How this framework works

From the published notice
Bids received
30 bids on the busiest of 4 lots · 27 suppliers appointed
Framework period
2 yrs from 1 Aug 2025

Lots and requirements (4)Procurement structure

4 lots · all with a published value · evaluation weights differ by lot

Every one of these 3 lots carries the same published figure, £125,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Ambient, Chilled and Fresh FoodsCancelled UK, East Midlands 2 yrsceiling above
Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs)
Delivery: UK, East Midlands · Patient Shops within Nottinghamshire Healthcare Locations
Extensions: Option to extend this contract for a further 2 x 12 month period.Variant bids: not allowed
15100000 Animal products, meat and meat products15200000 Prepared and preserved fish15300000 Fruit, vegetables and related products15400000 Animal or vegetable oils and fats15500000 Dairy products15600000 Grain mill products, starches and starch products
Lot #2Frozen FoodsCancelled UK 2 yrsceiling above

Suppliers under this Lot will be able to supply and deliver a wide range of frozen food goods.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in II.1.7 includes the option period. Note: Individual award values per lot are captured in this notice as the maximum amount for the entire framework, as ESPO offers no guarantees or estimates of value that may pass through any lot (but the overall usage across all lots is not expected to exceed the overall framework value as per II.1.7).Variant bids: not allowed
15100000 Animal products, meat and meat products15200000 Prepared and preserved fish15300000 Fruit, vegetables and related products15500000 Dairy products15800000 Miscellaneous food products
Lot #3Ambient, Chilled, Fresh and Frozen FoodsCancelled UK 2 yrsceiling above

Supply and delivery of ambient, chilled, fresh and frozen food goods.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in II.1.7 includes the option period. Note: Individual award values per lot are captured in this notice as the maximum amount for the entire framework, as ESPO offers no guarantees or estimates of value that may pass through any lot (but the overall usage across all lots is not expected to exceed the overall framework value as per II.1.7).Variant bids: not allowed
15100000 Animal products, meat and meat products15200000 Prepared and preserved fish15300000 Fruit, vegetables and related products15400000 Animal or vegetable oils and fats15500000 Dairy products15600000 Grain mill products, starches and starch products
Lot #4Fresh Fruit, Vegetables and SaladsCancelled UK 2 yrsPublished value£25,000,000

Supply and delivery of fresh fruit, vegetables and salads along with additional fresh produce as required by the customer.

Contract period: 1 Aug 2025 – 31 Jul 2027 (2 yrs)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 24 months. The total estimated value stated in II.1.7 includes the option period. Note: Individual award values per lot are captured in this notice as the maximum amount for the entire framework, as ESPO offers no guarantees or estimates of value that may pass through any lot (but the overall usage across all lots is not expected to exceed the overall framework value as per II.1.7).Variant bids: not allowed
15300000 Fruit, vegetables and related products15500000 Dairy products15800000 Miscellaneous food products

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

LotQualityPriceSocial valueSplit
1 · Ambient, Chilled and Fresh Foods15%75%10%
2 · Frozen Foods—100%—
3 · Ambient, Chilled, Fresh and Frozen Foods—100%—
4 · Fresh Fruit, Vegetables and Salads—100%—
Conditions of participation1
  • Suitability

    Food Safety Accreditation - Suppliers must have, and retain throughout the framework lifetime, a relevant third-party food safety accreditation (such as BRC, STS) in relation to the manufacture and/or storage of Food products. Failure to retain such accreditation must be immediately reported to ESPO and will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement. Certificate copies will be sent to ESPO annually, on the expiry/renewal date of such accreditation.

What this means for your bid
  • Price carries 75–100 points depending on the lot; most lots put it at 100 points.
  • “Provision of Ambient, Chilled and Fresh Food items for Patient Shops” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Restricted procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Oct 2024, 12:46 BST
Last source update
19 Mar 2026, 10:52 GMT
Award evaluation window
27 Mar 2025 – …
Authority reference
C428554
FTS notice number
2026/S 000-025037
Classification (CPV)
Animal or vegetable oils and fatsAnimal products, meat and meat productsBeverages, tobacco and related productsDairy productsFruit, vegetables and related productsGrain mill products, starches and starch productsMiscellaneous food productsMiscellaneous food products and dried goodsPrepared and preserved fish
Delivery area
UKEast Midlands (UKF)
Official registry OCID
ocds-h6vhtk-04a5e6 Find a Tender
Contract terms
Performance terms

Financial - As part of the on-going contract management process, throughout the period of the Framework Agreement, ESPO shall monitor the financial stability of the awarded Supplier by reference to credit rating agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: Option to extend for a further 2 x 12 months

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
27 Mar 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
27 Mar 2025, 12:01 GMT
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

24 Jan 2025 → 19 Mar 2026 · 5 dates
  1. Next notice expected
    24 Jan 2025
  2. Admission / appointment period endsperiod end, not a bid countdown
    27 Mar 2025, 12:00 GMT
  3. Bids opened
    27 Mar 2025, 12:01 GMT
  4. Contract starts
    1 Aug 2025, 00:00 BST
  5. Notice published211 days ago
    19 Mar 2026, 10:52 GMT

Notice history

7 events · 4 releases on Find a Tender · since 29 Jan 2025
  1. Status changed to active
    29 Jan 2025, 15:07 GMT
  2. Procurement method changed
    29 Jan 2025, 15:07 GMT
  3. Deadline published: 27 Mar 2025, 12:00 GMT
    29 Jan 2025, 15:07 GMT
  4. Status changed to complete
    23 Jul 2025, 09:12 BST
  5. Buyer details updated
    23 Jul 2025, 09:12 BST
  6. Procurement method changed
    19 Mar 2026, 10:52 GMT
  7. Buyer details updated
    19 Mar 2026, 10:52 GMT
Routine re-releases (4)
  • 2024-10: 1 release · 4 Oct 2024

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 27admitted to the panel · see the list ↓
Bids received 3017 from SMEs · busiest of 4 lots
Contracts signed 5latest 18 Mar 2026

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £400,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Contract 025037-2026-1

    Signed
    18 Mar 2026
    Value
    £750,000
    Period
    … – 31 Jul 2027
    Status
    active

  • Lot 1 - Ambient, Chilled and Fresh Foods

    Signed
    18 Jul 2025
    Value
    ceiling above
    Period
    … – 31 Jul 2027
    Status
    active

  • Lot 2 - Frozen Foods

    Signed
    18 Jul 2025
    Value
    ceiling above
    Period
    … – 31 Jul 2027
    Status
    active

  • Lot 3 - Ambient, Chilled, Fresh and Frozen Foods

    Signed
    18 Jul 2025
    Value
    ceiling above
    Period
    … – 31 Jul 2027
    Status
    active

  • Lot 4 - Fresh Fruit, Vegetables and Salads

    Signed
    18 Jul 2025
    Value
    ceiling above
    Period
    … – 31 Jul 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Ambient, Chilled and Fresh Foods30bids · 30 electronic17——
2 · Frozen Foods30bids · 30 electronic17——
3 · Ambient, Chilled, Fresh and Frozen Foods30bids · 30 electronic17——
4 · Fresh Fruit, Vegetables and Salads30bids · 30 electronic17——

Contracting authority & participating public bodies

2 public bodies on the notice

Nottinghamshire Healthcare NHS Foundation Trust

Contracting authorityCentral GovernmentBody governed by public lawHealth Highbury Hospital, Highbury Road, Nottingham, East Midlands, NG6 9DRContact name, email

Consortium members and other public bodies

  • ESPOContracting authorityCentral purchasing bodyRegional or local authorityLocal Authority Services LEICESTER, East MidlandsContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • High Court and Court of Appeal of England and WalesReview body LondonContact email

Framework contractors & participating bidders

28 commercial parties on the notice
Show 18 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria