Official UK procurement notice
676_20 Total Facilities Management
Authority: ESPO
What is being bought3 lots · detail below
Published requirement descriptionESPO is seeking to establish a multi supplier framework agreement for the provision of Facilities Management (FM) Services. This national framework will provide a complete suite of facilities management services for customers seeking to aggregate their requirements.
The framework will consist of 3 Lots based on total contract value.
Lot 1 –Facilities Management Services – Total assessed contract value £0 - £1,000,000
Lot 2 –Facilities Management Services – Total assessed contract value £1,000,001 - £4,999,999
Lot 3 –Facilities Management Services – Total assessed contract value £5,000,000 +
It will be a mandatory requirement that tenderers are able to provide at least 75% of the services listed within the specification if they intend to tender for either Lot 1, 2 or 3.
CPV: Accommodation, building and window cleaning services · Agricultural, forestry, horticultural, aquacultural and apicultural services · Building and facilities management services · Building services · Business services: law, marketing, consulting, recruitment, printing and security · Canteen and catering services · Catering services · Cleaning services · Communications system maintenance services · Construction work · Disinfecting and exterminating services · Energy and related services · +35 more
How this framework works
From the published notice- Bids received
- 32 bids on the busiest of 3 lots · 20 suppliers appointed
- Framework period
- 3 yrs from 1 May 2021
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same evaluation weights on every lotEvery one of these 2 lots carries the same published figure, £167,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Facilities Management Services – Total assessed contract value £0 - £1,000,000Awardedceiling above
Facilities Management Services.
Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers with a total assessed contract value in the range £0 - £1,000,000.
Tenderers will need to able to provide the services within one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire & Humber; London; Scotland; Wales; and Northern Ireland.
It will be a mandatory requirement that tenderers are able to provide at least 75% of the services listed within the specification if they intend to tender for either Lot 1, 2 or 3.
The following information is applicable for all lots:
ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself.
Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders' information only.
An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
Lot #2Facilities Management Services – Total assessed contract value £1,000,001 - £4,999,999Awardedceiling above
Facilities Management Services.
Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers with a total assessed contract value in the range £1,000,001 - £4,999,999.
Tenderers will need to able to provide the services within one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire & Humber; London; Scotland; Wales; and Northern Ireland.
It will be a mandatory requirement that tenderers are able to provide at least 75% of the services listed within the specification if they intend to tender for either Lot 1, 2 or 3.
Lot #3Facilities Management Services – Total assessed contract value £5,000,000 +AwardedPublished value£166,000,000
Facilities Management Services.
Tenderers are required to provide and deliver an integrated multidisciplinary range of facilities management services for customers with a total assessed contract value of £5,000,000 or above.
Tenderers will need to able to provide the services within one or more of the following geographical regions: East Midlands; East of England; North East England; North West England; South East England; South West England; West Midlands; Yorkshire & Humber; London; Scotland; Wales; and Northern Ireland.
It will be a mandatory requirement that tenderers are able to provide at least 75% of the services listed within the specification if they intend to tender for either Lot 1, 2 or 3.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality: 80
- Social value: 10
- Price: 10
- Suitability
Tenderers must be able to provide at least 75% of the services listed within the specification if they intend to tender for either Lot 1, 2 or 3.
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
- “676_20 Total Facilities Management” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 8 Feb 2021, 15:33 GMT
- Last source update
- 21 May 2021, 12:24 BST
- Award evaluation window
- 11 Mar 2021 – …
- Authority reference
676_20- FTS notice number
2021/S 000-011311- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-029128Find a Tender
- Performance terms
This contract will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
ESPO shall monitor the financial stability of the awarded Suppliers during the period of the Agreement by reference to credit ratings agency reports. ESPO shall obtain a credit score for the Supplier on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
ESPO shall monitor the Suppliers’ performance against the set framework key performance indicators including the delivery of social value to Customers by reference to the social value reports prepared by the Suppliers and /or by the Social Value Portal on behalf of the Suppliers to ESPO and the Customer.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal
How it was run
Official notice- Appointment period ends
- 11 Mar 2021, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 11 Mar 2021, 12:00 GMT
Timeline
11 Mar 2021 → 21 May 2021 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown11 Mar 2021, 12:00 GMT
- Bids opened11 Mar 2021, 12:00 GMT
- Contract starts1 May 2021, 00:00 BST
- Notice published21 May 2021, 12:24 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 May 2021, 12:24 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 2 of these contracts carry the same published figure, £167,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Facilities Management Services – Total assessed contract value £0 - £1,000,000
- Signed
- 27 Apr 2021
- Value
- ceiling above
- Period
- … – 30 Apr 2024
- Status
- active
Facilities Management Services – Total assessed contract value £1,000,001 - £4,999,999
- Signed
- 27 Apr 2021
- Value
- ceiling above
- Period
- … – 30 Apr 2024
- Status
- active
Facilities Management Services – Total assessed contract value £5,000,000 +
- Signed
- 27 Apr 2021
- Value
- £166,000,000
- Period
- … – 30 Apr 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Facilities Management Services – Total assessed contract value £0 - £1,000,000 | 32bids · 32 electronic | 11 | — | — |
| 2 · Facilities Management Services – Total assessed contract value £1,000,001 - £4,999,999 | 32bids · 32 electronic | 11 | — | — |
| 3 · Facilities Management Services – Total assessed contract value £5,000,000 + | 32bids · 32 electronic | 11 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
20 commercial parties on the notice- ABM Facility Services UK LimitedFramework contractor
- Amey Community LtdFramework contractor
- BJF ConnectionsFramework contractor
- Compass Contract Services UKFramework contractor
- Derwent FMFramework contractor
- Dodd Group (Midlands)Framework contractor
- Engie Supply Holding UKFramework contractor
- Eric Wright Facilities ManagementFramework contractor
- Hebs Group LtdFramework contractor
- ISS MedicleanFramework contractor
Show 10 more suppliers
- MPD FMFramework contractor
- Mears Facilities ManagementFramework contractor
- Norse Commercial ServicesFramework contractor
- OCS Group UK LimitedFramework contractor
- Richard Irvin FMFramework contractor
- Robertson Facilities ManagementFramework contractor
- SSG Support ServicesFramework contractor
- Trios Facilities ManagementFramework contractor
- Vertas Group LtdFramework contractor
- Vinci Construction UKFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria