Official UK procurement notice
3G Pitch and Maintenance Equipment and LED Floodlights
Authority: Surrey Heath Borough Council (Local council)
Sectors: Electrical machinery, apparatus, equipment and consumables; lighting (31)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: South East (UKJ25)
Published estimate£265,000total for 3 lots · £318,000 inc. VAT
Submissions closed 5 Jun 2025awarded 20 Jun 2025
Awarded to Blakedown Sport & Play Limited
Contract term 2 moends 1 Sept 2025 · starts 1 Jul 2025
What is being bought3 lots · detail below
Published requirement description3G Pitch and Maintenance Equipment and LED Floodlights supply and installation
To view this notice, please click here:
CPV: Artificial grass · Floodlights · Machinery or apparatus for leisure equipment
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£265,000 together) · same evaluation weights on every lotLot #1Replacement of 3G Artificial Turf SurfaceAwardedPublished value£220,000
Replacement of 3G Artificial Turf Surface and installation
Lot #23G Pitch Maintenance EquipmentPublished value£15,000
3G Pitch Maintenance Equipment supply
Lot #3LED Replacement LightsPublished value£30,000
LED Replacement Lights on existing masts, supply and install
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 3 lots
Published sub-criteria (2)
- Criterion 2: 40%
- Criterion 1: 60%
Published award criteria (2)
- Criterion 1: Long criteria description
- Criterion 2: Long criteria description
Lot distribution rule: Lots can be awarded individually or as a group Lot of Lots 1-3 combined (Lot 4)
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 11 Jul 2025, 12:20 BST
- Last source update
- 11 Jul 2025, 12:20 BST
- Award evaluation window
- Submission end – 14 Jun 2025
- FTS notice number
2025/S 000-020261- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-051050Find a Tender
How it was run
Official noticeRun through: Delta eSourcing · Who buys & how to bid on Delta
Access & registration note: Free Select account; no DUNS asked at signup
- Submission deadline
- 5 Jun 2025, 13:00 BST
- Clarification deadline
- 26 May 2025, 13:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
10 May 2025 → 11 Jul 2025 · 8 dates- Tender notice published10 May 2025, 10:05 BST
- Clarification questions by26 May 2025, 13:00 BST
- Submission deadline5 Jun 2025, 13:00 BST
- Award decision expected by14 Jun 2025, 00:59 BST
- Assessment summaries sent20 Jun 2025, 00:00 BST
- Contract starts1 Jul 2025
- Standstill ends2 Jul 2025, 23:59 BST
- Latest notice published11 Jul 2025, 12:20 BST
Notice history
4 events · 1 release on Find a Tender · since 10 May 2025- Tender notice published10 May 2025, 10:05 BSTUK4
- Contract award notice published23 Jun 2025, 16:05 BSTUK6
- Contract signature expected4 Jul 2025, 23:59 BSTscheduled
- Contract details notice published11 Jul 2025, 12:20 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £191,3181 award exc. VAT
Bids received 99 from SMEs
Contracts signed 1latest 4 Jul 2025
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Replacement of 3G Artificial Turf Surface1 award | |||
| Blakedown Sport & Play LimitedSME11 Jul 2025 – 31 Aug 2025 | £191,318 | 20 Jun 2025 | Awarded |
Contracts
Contract 1 · Blakedown Sport & Play LimitedSME
- Signed
- 4 Jul 2025
- Value
- £191,318
- Period
- 11 Jul 2025 – 31 Aug 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Replacement of 3G Artificial Turf Surface | 9final-stage tenders · 10 at stage one | 9 | 0 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
1 commercial party on the notice- Blakedown Sport & Play LtdAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender