Official UK procurement notice
273_27 Office Machines and Office Ergonomic Equipment
Authority: Leicestershire County Council, trading as ESPO (Local council)
What is being bought3 lots · detail below
Published requirement descriptionESPO is a trading department of Leicestershire County Council. It is a non-profit making body owned and operated jointly by six local authorities. We provide a catalogue range, providing our customers with access to over 28,000 products that cover all key areas of education and wider public sector requirements.
We are establishing a catalogue framework covering the supply of office machines and office ergonomic equipment (including; shredders, laminators, trimmers, guillotines, labelling machines, lumbar/back supports, sit/stand workstations, monitor risers, footrests, laptop stands, and clocks) to meet the needs of the ESPO catalogue only, both for stock into the ESPO warehouse and for direct delivery to ESPO customers.
The Framework is divided into 3 lots.
Please refer to the tender documents for any further details (including further details on each of the lots) - the closing date for submission of Tenders is 12:00 (12 noon / 12pm) on 17 November 2026.
To tender (please proceed to step (e) if an expression of interest has already been completed):
(a) Go to www.eastmidstenders.org ↗ (b) Register (if not already registered on ProContract e.g., via procontract.due-north.com/Register ↗); (c) Search for tender opportunity 273_27 (via "View Opportunities" from the EastMidsTenders Portal, or alternatively via searching on procontract.due-north.com/Opportunities/Index ↗); (d) Express an interest; (e) Download the tender documents (from the ProContract Activity summary screen).
Any questions or clarifications relating to this tender opportunity should be submitted to ESPO as a message on the eProcurement Portal, once an Expression of interest has been completed.
CPV: Clocks · Cushions · Desk equipment · Laminators · Office and computing machinery, equipment and supplies except furniture and software packages · Office furniture · Seats, chairs and related products, and associated parts · Wall clocks
How this framework works
From the published notice- Type
- Closed framework
- Call-offs
- call-offs may be awarded directly or by further competition
- Framework period
- 2 yrs 1 mo · up to 4 yrs from 1 Mar 2027
- Supplier levy on call-offs (max %)
2% of call-off value · As a public body, ESPO has a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee that will be payable by Suppliers to ESPO and will be based on a percentage of the total turnover of business conducted by them under the Framework.
The Framework Fee will be at a rate of 2% for this Framework and shall be payable every three months.
For further details, please refer to the tender documents.
Published description of the framework
It should be noted that the Framework could be used, as outlined in option 1 and 2 below, by ESPO where Office Machines and Office Ergonomic Equipment is required:
Option 1 - Call-off without competition
'Calling-off' Goods from the awarded Supplier who is a) included in the Framework and b) identified as offering the most advantageous solution to ESPO's requirements, based on the Framework award decision.
For all Lots (including sub-lots), purchase orders will be placed with the awarded Supplier(s) as required by ESPO.
Option 2 - Call-off with competition (Further Competitive Selection Process)
'Calling-off' through a further competitive selection process between suppliers appointed to the relevant Lot or Sub-Lot and capable of meeting the requirement. As such, all Framework Suppliers may not be invited to every further competition.
Please refer to the tender documents for any further details.
Lots and requirements (3)Procurement structure
3 lots · all with a published value · same conditions of participation on every lot · evaluation weights differ by lotLot #1Office MachinesRenewalPublished value£2,333,333
The supply of office machines including but not limited to:
- Shredders
- Laminators
- Trimmers and Guillotines
- Labelling machines
Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.
- Economic & financial standing
Refer to the tender documents for conditions of participation.
- Technical & professional ability
Refer to the tender documents for conditions of participation.
Lot #2Office Ergonomic EquipmentRenewalPublished value£833,333
The supply of office ergonomic equipment including but not limited to:
- Desk Converters (Sit/Stand Risers)
- Monitor risers
- Footrests
- Laptop stands
- Lumbar supports and Ergonomic Seat Cushions
- Desktop Mats
- Desk Mount Monitor Arms
Products are both for delivery to ESPO’s distribution centre, Leicester, and individual customer establishments.
- Economic & financial standing
Refer to the tender documents for conditions of participation.
- Technical & professional ability
Refer to the tender documents for conditions of participation.
Lot #3ClocksRenewalPublished value£166,667
The supply of clocks.
- Analogue clocks
- Digital clocks
Products are for delivery to ESPO’s distribution centre, Leicester.
- Economic & financial standing
Refer to the tender documents for conditions of participation.
- Technical & professional ability
Refer to the tender documents for conditions of participation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · Office Machines | 80% | 20% | |
| 2 · Office Ergonomic Equipment | 80% | 20% | |
| 3 · Clocks | 20% | 80% |
- Economic & financial standing
Refer to the tender documents for conditions of participation.
- Technical & professional ability
Refer to the tender documents for conditions of participation.
- Price carries 20–80 points depending on the lot; most lots put it at 20 points.
- “273_27 Office Machines and Office Ergonomic Equipment” is a framework: the contest is a place on its panel, not a single contract: call-offs may be direct or by further competition.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Competition analysis · published record, not a forecast of who will bid
How Leicestershire County Council, trading as ESPO runs Office furniture (CPV 3913) tenders for its clients, and who usually turns up
Leicestershire County Council, trading as ESPO procures on behalf of other bodies; its record below covers every client it has tendered for, next to the published market for the same work. This notice is a framework or DPS, so only frameworks and DPS are compared. Whole-market view: Office furniture (CPV 3913) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Here, local means registered in East Midlands.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners are registered outside East Midlands.
i
How long buyers here take to decide after bids close.
Middle value in days from the deadline to the first award notice, on competitions that published both dates.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards were announced within 66 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
Thin markets produce this too; it is not proof of a tailored specification.
Missing bid counts may hide more single-bid awards. This share is a minimum.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid0% / 9%
2–35% / 0%
4–635% / 9%
7+59% / 82%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Each colour shows awards below, close to or above the published estimate, one lot at a time.
On a framework or DPS, prices are agreed when work is called off.
Past prices are a guide, not a bid price.
Not comparable on a framework or DPS. The notice sets up a supplier panel and a ceiling value; what the work actually costs is agreed later, on each call-off or mini-competition, and those publish as contract notices of their own. The award-vs-estimate record of this market therefore sits on the call-offs; this page shows it on the contracts, not on the panel that frames them.
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1Office MachinesCPV 39130000Published estimate£2.3m
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid0%
2–32%
4–66%
7+92%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Robert Scott and Sons LtdWorked for this buyer | 52_26 Janitorial, Hygiene and Cleaning Equipmentruns to Mar 2028 | Floor Pads | £80k | Similar wording and category |
| Office Update LimitedWorked for this buyer | 282_26 Office, Leisure and Residential Furnitureruns to Mar 2028 | Steel Storage | £425k | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Lyreco UK LimitedLarge | £16m64 awards in 36m · last 1 months ago | 32 live · £106m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=8 |
| £2.1m28 awards in 36m · last 1 months ago | 4 live · £286k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=3 | |
| £9.6m30 awards in 36m · last 7 months ago | 6 live · £9.3m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=3 | |
| £892k4 awards in 36m · last 7 months ago | 1 live · £160k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% below n=2 | |
| £619k22 awards in 36m · last 4 months ago | 4 live · £20m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #2Office Ergonomic EquipmentCPV 39130000Published estimate£833k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid0%
2–32%
4–68%
7+90%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Robert Scott and Sons LtdWorked for this buyer | 52_26 Janitorial, Hygiene and Cleaning Equipmentruns to Mar 2028 | Floor Pads | £80k | Similar wording and category |
| Office Update LimitedWorked for this buyer | 282_26 Office, Leisure and Residential Furnitureruns to Mar 2028 | Steel Storage | £425k | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Lyreco UK LimitedLarge | £16m64 awards in 36m · last 1 months ago | 32 live · £106m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=8 |
| £2.7m11 awards in 36m · last 1 months ago | 7 live · £1.3m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=5 | |
| £2.1m28 awards in 36m · last 1 months ago | 4 live · £286k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 14% below n=3 | |
| £892k4 awards in 36m · last 7 months ago | 1 live · £160k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% below n=2 | |
| £300k4 awards in 36m · last 6 months ago | 3 live · £1.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
Lot #3ClocksCPV 39130000Published estimate£167k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative.
A forecast, not a list of bidders.
1 bid1%
2–38%
4–620%
7+71%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
| Supplier | This buyer’s earlier contract | Lot | Award value | Why listed |
|---|---|---|---|---|
| Robert Scott and Sons LtdWorked for this buyer | 52_26 Janitorial, Hygiene and Cleaning Equipmentruns to Mar 2028 | Floor Pads | £80k | Similar wording and category |
| Office Update LimitedWorked for this buyer | 282_26 Office, Leisure and Residential Furnitureruns to Mar 2028 | Steel Storage | £425k | Similar wording and category |
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
| Supplier | Won in this category | Live contracts | Award vs estimate |
|---|---|---|---|
Lyreco UK LimitedLarge | £16m64 awards in 36m · last 1 months ago | 32 live · £106m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=8 |
| £2.5m27 awards in 36m · last 2 months ago | 7 live · £2.2m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 7% below n=3 | |
| £892k4 awards in 36m · last 7 months ago | 1 live · £160k iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | 21% below n=2 | |
| £4.3m15 awards in 36m · last 2 months ago | 6 live · £1.3m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | at estimate n=5 | |
| £300k4 awards in 36m · last 6 months ago | 3 live · £1.7m iPublic contracts this supplier still holds. Its awards whose published end date is still in the future, with their values. Many contracts publish no end date, so this is a floor, not the whole book. Unexpired says nothing about spare capacity. | no comparable pairs |
About this data
- Source. Official UK public procurement notices (Find a Tender), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Open admission
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 7 May 2026, 14:19 BST
- Last source update
- 16 Oct 2026, 10:16 BST
- Award evaluation window
- Submission end – 15 Jan 2027
- Authority reference
273_27- FTS notice number
2026/S 000-097761- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06937aFind a Tender
How to participate & submission route
Official notice Apply via East Midlands Tendering- Requests to participate (first stage)
- —
- Appointment period ends
- 17 Nov 2026, 12:00 GMT
- Clarification deadline
- 10 Nov 2026, 17:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
- Supplier levy on call-offs (max %)
call-off levy · 2% of call-off value · As a public body, ESPO has a statutory obligation to recover the costs incurred in the management of this Framework. This obligation is met by means of a Framework Fee that will be payable by Suppliers to ESPO and will be based on a percentage of the total turnover of business conducted by them under the Framework.
The Framework Fee will be at a rate of 2% for this Framework and shall be payable every three months.
For further details, please refer to the tender documents.
Refer to all instructions captured via www.eastmidstenders.org ↗ (or alternatively by searching for the Opportunity on procontract.due-north.com/Opportunities/Index ↗).
Timeline
7 May 2026 → 1 Mar 2027 · 8 dates- Planning notice published167 days ago7 May 2026, 14:19 BST
- Market engagement102 days ago10 Jul 2026, 23:59 BST
The purpose of the Pre-Market Engagement (PME) is to cover a range of topics designed to best explore our requirements in a possible future procurement. These topics may include:
- Develop ESPO’s requirements and approach to the procurement.
- Help better identify suitable suppliers in the market and to understand their supply chains.
- Understand products/service offerings from suppliers and the marketplace in general.
Engagement with suppliers is anticipated to be a mix of methods, including Requests for Information (RFI) hosted on the EastMidsTenders eProcurement Portal (www.eastmidstenders.org ↗), and meetings (both virtual and in-person). Visits to supplier’s premises may also be used where deemed to be of particular use.
Suppliers wishing to participate in the engagement process must first express an interest as follows:
(a) Go to www.eastmidstenders.org ↗; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '273_27' (via "View Opportunities" from the EastMidsTenders Portal); d) Express an interest.
Suppliers can then access the RFI questionnaire in the ‘Messages’ section via the ‘Activity’ dashboard once an expression of interest has been registered - the deadline for responding to the RFI is 17:00 (5pm) on 03 July 2026. Responses to the RFI as well as any questions or clarifications should be submitted to ESPO as a message on the eProcurement Portal.
Notwithstanding the above process, as this procurement exercise is a renewal of an existing ESPO framework, ESPO reserves the right to engage with some, all or none of the incumbent suppliers appointed to the existing ESPO framework, alongside any additional suppliers identified following the above expressions of interests and/or a RFI exercise.
- Next notice expected46 days ago4 Sept 2026, 23:59 BST
- Tender notice published5 days ago16 Oct 2026, 10:16 BST
- Today21 Oct 2026
- Clarification questions byin 21 days10 Nov 2026, 17:00 GMT
- Admission / appointment period endsin 27 days · period end, not a bid countdown17 Nov 2026, 12:00 GMT
- Award decision expected byin 87 days15 Jan 2027, 23:59 GMT
- Contract startsin 131 days1 Mar 2027
Notice history
8 events · 3 releases on Find a Tender · since 7 May 2026- Pipeline notice published7 May 2026, 14:19 BSTUK1
- Preliminary market engagement notice published28 May 2026, 11:14 BSTUK2
- Published value published: £2,700,00028 May 2026, 11:14 BST
- Tender notice published16 Oct 2026, 10:16 BSTUK4
- Published value updated to £3,333,33316 Oct 2026, 10:16 BSTwas £2,700,000
- Status changed to active16 Oct 2026, 10:16 BST
- Procurement method changed16 Oct 2026, 10:16 BST
- Deadline published: 17 Nov 2026, 12:00 GMT16 Oct 2026, 10:16 BST
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications To tender (please proceed to step (e) if an expression of interest has already been completed): (a) Go to https://www.eastmidstenders.org/ (b) Register (if not already registered on ProContract e.g., via https://procontract.due-north.com/Register); (c) Search for tender opportuni…
- Technical specifications Please refer to the tender documents (see above for further details including summary instructions on how to access these).
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender