Official UK procurement notice
263B_25 Cleaning Decontamination Systems and Services
Authority: ESPO·Consortium: 2 public authorities
What is being bought4 lots · detail below
Published requirement descriptionThe framework provides a national solution that offers customers a range of decontamination systems and services.
The framework is split into the following Lots:
- Lot 1A - Hydrogen Peroxide Vapour (HPV) Decontamination Systems
- Lot 1B - Ultraviolet-C (UVC) Decontamination Systems
- Lot 1C - Hydrogen Peroxide Vapour (HPV) Decontamination Services
- Lot 1D - Ultraviolet-C (UVC) Decontamination Services
Lots 1A and 1B are awarded on a national basis. Lots 1C and 1D are awarded on a regional basis.
CPV: Decontamination equipment · Hydrogen peroxide · Ultraviolet lamps
How this framework works
From the published notice- Bids received
- 7 bids on the busiest of 4 lots · 6 suppliers appointed
- Framework period
- 1 yr 8 mo from 1 May 2025
Lots and requirements (4)Procurement structure
4 lots · no lot values published · same evaluation weights on every lotLot #1Hydrogen Peroxide Vapour (HPV) Decontamination SystemsAwarded
The supply of hydrogen peroxide vapour (HPV) decontamination systems on a national basis.
Lot #2Ultraviolet-C (UVC) Decontamination SystemsAwarded
The supply of ultraviolet-C (UVC) decontamination systems on a national basis.
Lot #3Hydrogen Peroxide Vapour (HPV) Decontamination ServicesAwarded
The supply of hydrogen peroxide vapour (HPV) decontamination services on a regional basis.
Lot #4Ultraviolet-C (UVC) Decontamination ServicesAwarded
The supply of ultraviolet-C (UVC) decontamination services on a regional basis.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Non-price: 50%
- price: 50%
Published award criteria (2)
- Non-price: 50
- Price: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
- “263B_25 Cleaning Decontamination Systems and Services” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 17 Feb 2025, 10:21 GMT
- Last source update
- 28 May 2025, 12:33 BST
- Award evaluation window
- 19 Mar 2025 – …
- Authority reference
263B_25- FTS notice number
2025/S 000-028069- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04e27aFind a Tender
- Performance terms
ESPO shall monitor the financial stability of the awarded suppliers during the period of the framework agreement by reference to credit rating agency reports. ESPO shall obtain a credit score for the supplier on or before the framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change. Depending on the severity of the changes, it will be at the sole discretion of ESPO to suspend or even permanently remove the Supplier from the Framework Agreement.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal. ESPO has established a commercial trading company, ESPO Trading Limited, whose target clients are third sector organisations such as national and local charities, public sector mutual organisations and other organisations involved in the delivery of services to or for the public sector. The successful Supplier may be asked to enter into an additional separate framework agreement (the Second Framework) with ESPO Trading Limited on materially similar terms to that found in the tender pack to be entered into by ESPO itself. Any Second Framework agreement will be a purely commercial agreement and will, for the avoidance of doubt, not be governed by the Public Contract Regulations 2015 or other public procurement legislation. ESPO Trading Limited may enter into the second framework agreement with the successful supplier and make it available to third sector clients who themselves are not required to follow the Public Contracts Regulations 2015 or other public procurement legislation. Accordingly, this is provided for bidders information only. An eAuction process may be used to award subsequent call off contracts following the reopening of competition among the parties to the Framework Agreement.
How it was run
Official notice- Appointment period ends
- 19 Mar 2025, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 19 Mar 2025, 12:01 GMT
Timeline
19 Mar 2025 → 28 May 2025 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown19 Mar 2025, 12:00 GMT
- Bids opened19 Mar 2025, 12:01 GMT
- Contract starts1 May 2025, 00:00 BST
- Notice published28 May 2025, 12:33 BST
Notice history
2 events · 2 releases on Find a Tender · since 28 May 2025- Status changed to complete28 May 2025, 12:33 BST
- Buyer details updated28 May 2025, 12:33 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 4 of these contracts carry the same published figure, £5,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1A - Hydrogen Peroxide Vapour (HPV) Decontamination Systems
- Signed
- 2 May 2025
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
Lot 1B - Ultraviolet-C (UVC) Decontamination Systems
- Signed
- 2 May 2025
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
Lot 1C - Hydrogen Peroxide Vapour (HPV) Decontamination Services
- Signed
- 2 May 2025
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
Lot 1D - Ultraviolet-C (UVC) Decontamination Services
- Signed
- 2 May 2025
- Value
- ceiling above
- Period
- … – 31 Dec 2026
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Hydrogen Peroxide Vapour (HPV) Decontamination Systems | 7bids · 7 electronic | 6 | — | — |
| 2 · Ultraviolet-C (UVC) Decontamination Systems | 7bids · 7 electronic | 6 | — | — |
| 3 · Hydrogen Peroxide Vapour (HPV) Decontamination Services | 7bids · 7 electronic | 6 | — | — |
| 4 · Ultraviolet-C (UVC) Decontamination Services | 7bids · 7 electronic | 6 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
6 commercial parties on the notice- CK FACILITIES MANAGEMENT LTDFramework contractor
- ECOLAB LIMITEDFramework contractor
- FINSEN TECHNOLOGIES LIMITEDFramework contractor
- HYGIENE PRO CLEAN LIMITEDFramework contractor
- INIVOS UK LIMITEDFramework contractor
- MR. BRIGHT'S LIMITEDFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria