Official UK procurement notice
2025H000080.01 Repairs and Maintenance Services
Authority: Hafod Housing Association (Housing)·Consortium: 2 public authorities
Sectors: Repair & Maintenance (50) Delivery: Wales (UKL)
Published estimate£22,736,276total for 4 lots · £28,420,346 inc. VAT
Submissions closed 9 Feb 2026awarded 24 Apr 2026
Awarded to DAVIES CONTRACTORS ltd +2 more4 awards
Contract term 3 yrsends 26 Apr 2029 · up to 26 Apr 2031 with extensions · starts 27 Apr 2026
What is being bought4 lots · detail below
Published requirement descriptionHafod required Suppliers to undertake responsive repairs and maintenance services throughout its housing stock, care homes and support schemes. The areas in scope of this requirement, cover properties in the following local authorities: Bridgend Caerphilly Cardiff Vale of Glamorgan Rhondda Cynan Taff Merthyr Tydfil Torfaen Newport The Contract term will be for 3 years initially, with an option to extend for a further 1 + 1 years. The estimated value of the initial 3 year Contract is £16,545,902.97 inc VAT Pricing will be subject to increases in line with CPI. Further details can be found in Schedule 1 – Specification.
- No preliminary market engagement: Timescales and limited capacity following large company restructure
CPV: Miscellaneous repair and maintenance services · Repair and maintenance services of building installations
Lots and requirements (4)Procurement structure
4 lots · all with a published value (£22,736,276 together) · same evaluation weights on every lotLot #1Rhondda Cynon TaffAwardedRenewalPublished value£4,269,424
Lot 1 - Rhondda Cynon Taff
50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Insurances as per Specification document. Minimum turnover required: 1,608,331.20 (Excl VAT)
- Technical & professional ability
As per specification document
Lot #2Cardiff, Torfaen and NewportAwardedRenewalPublished value£7,446,067
Lot 2 - Cardiff, Torfaen and Newport
50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Insurances as per specification. Minimum turnover requirement: 2,805,001.60 (Excl VAT)
- Technical & professional ability
As per specification document
Lot #3The ValeAwardedRenewalPublished value£4,507,698
Lot 3 - The Vale
50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Insurances as per specification document. Minimum turnover requirement: 1,698,091.20 (Excl VAT)
- Technical & professional ability
As per specification
Lot #4BridgendAwardedRenewalPublished value£6,513,087
Lot 4 - Bridgend
50700000 Repair and maintenance services of building installations50800000 Miscellaneous repair and maintenance services
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Minimum insurance requirements as per specification. Minimum turnover: 2,453,539.20 (Excl VAT)
- Technical & professional ability
As per specification document.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored · same split on all 4 lots
Published award criteria (2)
- Price: exact price
- Quality: exact description
Lot distribution rule: Bidders may submit a tender response for any number of lots.
However, Hafod will award no more than two (2) regional lots to any single Bidder, regardless of the number of lots bid for or the Bidder's relative ranking across lots. Further details are outlined in Hafods ITT document
What this means for your bid
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 7 Jan 2026, 09:08 GMT
- Last source update
- 10 Jun 2026, 11:49 BST
- Award evaluation window
- Submission end – 13 Apr 2026
- Authority reference
2025H000080.01- FTS notice number
2026/S 000-000893- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06008aFind a Tender- Contract terms summary
30 days from accepted invoice
Review and risk notes
- Risks
As per tender documents
How it was run
Official noticeRun through: Sell2Wales · Who buys & how to bid on Sell2Wales
Access & registration note: Free Wales registration; eTenderWales runs on Jaggaer
- Submission deadline
- 9 Feb 2026, 12:00 GMT
- Clarification deadline
- 2 Feb 2026, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
7 Jan 2026 → 10 Jun 2026 · 8 dates- Tender notice published287 days ago7 Jan 2026, 09:08 GMT
- Clarification questions by261 days ago2 Feb 2026, 12:00 GMT
- Submission deadline254 days ago9 Feb 2026, 12:00 GMT
- Award decision expected by190 days ago13 Apr 2026, 23:59 BST
- Contract starts177 days ago27 Apr 2026, 00:00 BST
- Assessment summaries sent176 days ago28 Apr 2026, 00:00 BST
- Standstill ends165 days ago8 May 2026, 23:59 BST
- Latest notice published133 days ago10 Jun 2026, 11:49 BST
Notice history
6 events · 3 releases on Find a Tender · since 7 Jan 2026- Tender notice published7 Jan 2026, 09:08 GMTUK4
- Contract award notice published28 Apr 2026, 12:56 BSTUK6
- Status changed to complete28 Apr 2026, 12:56 BST
- Buyer details updated28 Apr 2026, 12:56 BST
- Contract signature expected15 May 2026, 23:59 BSTscheduled
- Contract details notice published10 Jun 2026, 11:49 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 4
Awarded value £22,565,3484 awards exc. VAT
Bids received 6658 from SMEs
Contracts signed 4latest 27 May 2026
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Rhondda Cynon Taff1 award | |||
| DAVIES CONTRACTORS ltdSMELot 1 RCT and Merthyr15 May 2026 – 14 May 2029 · up to 14 May 2031Extensions: The contract term will be for 3 years with an option to extend for a further 1 + 1 years. | £4,247,983 | 24 Apr 2026 | Awarded |
| Lot 2 · Cardiff, Torfaen and Newport1 award | |||
| DAVIES CONTRACTORS ltdSMELot 2 Cardiff, Torfaen and Newport15 May 2026 – 14 May 2029 · up to 14 May 2031Extensions: The contract term will be for 3 years with an option to extend for a further 1 + 1 years. | £7,127,609 | 24 Apr 2026 | Awarded |
| Lot 3 · The Vale1 award | |||
| M Delacey & Sons (Holdings) LtdSMELot 3 The Vale15 May 2026 – 14 May 2029 · up to 14 May 2031Extensions: The contract term will be for 3 years with an option to extend for a further 1 + 1 years. | £4,644,743 | 24 Apr 2026 | Awarded |
| Lot 4 · Bridgend1 award | |||
| JEFF WAY ELECTRICAL SERVICES LIMITEDSMELot 4 Bridgend15 May 2026 – 14 May 2029 · up to 14 May 2031Extensions: The contract term will be for 3 years with an option to extend for a further 1 + 1 years. | £6,545,013 | 24 Apr 2026 | Awarded |
Contracts
Lot 1 RCT and Merthyr · DAVIES CONTRACTORS ltdSME
- Signed
- 27 May 2026
- Value
- £4,247,983
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2032 with extensions
- Status
- active
- Extensions
- 3 year contract with the option to extend for a further 1 + 1 years
4 agreed KPIs: Customer Satisfaction · Time- Voids completed in time · Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time …
- Customer Satisfaction
- Time- Voids completed in time
- Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time
- Defects – from Client post inspections
Lot 2 Cardiff, Torfaen and Newport · DAVIES CONTRACTORS ltdSME
- Signed
- 27 May 2026
- Value
- £7,127,609
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2032 with extensions
- Status
- active
- Extensions
- 3 year contract with an option to extend for a further 1 + 1 year period
4 agreed KPIs: Customer Satisfaction · Time – Voids completed in time · Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time …
- Customer Satisfaction
- Time – Voids completed in time
- Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time
- Defects – from Client post inspections
Lot 3 The Vale · M Delacey & Sons (Holdings) LtdSME
- Signed
- 27 May 2026
- Value
- £4,644,743
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2032 with extensions
- Status
- active
- Extensions
- 3 year contract with option to extend for a further 1 + 1 year period.
4 agreed KPIs: Customer Satisfaction · Time – Voids completed in time · Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time …
- Customer Satisfaction
- Time – Voids completed in time
- Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time
- Defects – from Client post inspections
Lot 4 Bridgend · JEFF WAY ELECTRICAL SERVICES LIMITEDSME
- Signed
- 27 May 2026
- Value
- £6,545,013
- Period
- 1 Jun 2026 – 31 May 2029 · up to 31 May 2032 with extensions
- Status
- active
- Extensions
- 3 year contract with option to extend for a further 1 + 1 year period.
4 agreed KPIs: Customer Satisfaction · Time – Voids completed in time · Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time …
- Customer Satisfaction
- Time – Voids completed in time
- Time – Responsive Maintenance, Routine Maintenance, Disrepair Works, and Optional Tasks completed in time
- Defects – from Client post inspections
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Rhondda Cynon Taff | 16final-stage tenders | 13 | 0 | — |
| 2 · Cardiff, Torfaen and Newport | 16final-stage tenders | 15 | 0 | — |
| 3 · The Vale | 17final-stage tenders | 15 | 0 | — |
| 4 · Bridgend | 17final-stage tenders | 15 | 0 | — |
Contracting authority & participating public bodies
2 public bodies on the noticeBidders & participating suppliers
3 commercial parties on the notice- Davies Contractors LtdAwarded supplier
- Jeff Way Electrical Services LimitedAwarded supplier
- M. Delacey & Sons (Holdings) LimitedAwarded supplier
Official documents & specifications (11)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications Available on etenderwales ITT reference itt_122238
- Technical specifications Available on eTenderWales Document ID iit_122238
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender