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Published 4 Aug 2021, 11:33 BST

Official UK procurement notice

182_22 Creative Materials, Card, Textiles and Glitter

Official notice

Authority: ESPO

Framework agreement3 lotsGoodsOpen procedureSME suitable
Sectors: Petroleum products, fuel, electricity and other sources of energy (09)Leather and textile fabrics, plastic and rubber materials (19)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)
+1 moreFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
 Delivery: UK
Framework ceiling (notional)£2,400,000total for 3 lots · framework ceiling, not attributable revenue
Submissions closed 6 Sept 2021awarded 23 Dec 2021
Lots 3see the lot list below
Framework period 2 yrs 1 moends 31 Mar 2024 · extension options published · starts 1 Mar 2022

What is being bought3 lots · detail below

Published requirement description

Framework for the supply of creative materials, card textiles and glitter for delivery to the ESPO Distribution Centre, Leicester. This will include a wide variety of craft related products.

CPV: Art and craft paper · Art supplies · Artificial textile fibres · Handicraft and art supplies · Handicraft supplies · Natural textile fibres · Paraffin wax · Sewing needles or knitting needles · Textile fabrics and related items · Textile yarn and thread · Textile yarn and thread of natural fibres · Wool · +1 more

How this framework works

From the published notice
Bids received
14 bids on the busiest of 3 lots · 12 suppliers appointed
Framework period
2 yrs 1 mo from 1 Mar 2022

Lots and requirements (3)Procurement structure

3 lots · all with a published value · same evaluation weights on every lot
Lot #1CollageAwarded 2 yrs 1 moPublished value£1,200,000

Supply of assorted collage and craft products for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
37810000 Handicraft supplies37820000 Art supplies37823500 Art and craft paper
Lot #2Specific Crafts and PacksAwarded 2 yrs 1 moPublished value£400,000

Supply of specific craft products and craft packs for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
09221200 Paraffin wax19220000 Woollen fabrics37810000 Handicraft supplies37820000 Art supplies37823500 Art and craft paper39227100 Sewing needles or knitting needles
Lot #3Textiles and CoversAwarded 2 yrs 1 moPublished value£800,000

Supply of textile and craft products for delivery to the ESPO Distribution Centre, Leicester.

Contract period: 1 Mar 2022 – 31 Mar 2024 (2 yrs 1 mo)
Delivery: UK
Extensions: The framework agreement has the option to extend for up to a further 23 months. The total value stated in Section II.1.7 includes the option period.Variant bids: allowed
19200000 Textile fabrics and related items19220000 Woollen fabrics19281000 Wool19400000 Textile yarn and thread19410000 Natural textile fibres19420000 Artificial textile fibres

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Non-Price (method statement questions): 20%
  • price: 80%
Published award criteria (2)
  • Non-Price (method statement questions): 20
  • Price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “182_22 Creative Materials, Card, Textiles and Glitter” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
4 Aug 2021, 11:33 BST
Last source update
14 Feb 2022, 16:28 GMT
Award evaluation window
6 Sept 2021 – …
Authority reference
182_22 (ProContract internal Ref. DN541479)
FTS notice number
2022/S 000-004178
Classification (CPV)
Art and craft paperArt suppliesArtificial textile fibresHandicraft and art suppliesHandicraft suppliesNatural textile fibresParaffin waxSewing needles or knitting needlesTextile fabrics and related itemsTextile yarn and thread
+3 moreTextile yarn and thread of natural fibresWool
Delivery area
UK
Official registry OCID
ocds-h6vhtk-02d094 Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
6 Sept 2021, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
6 Sept 2021, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

6 Sept 2021 → 1 Mar 2022 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    6 Sept 2021, 12:00 BST
  2. Bids opened
    6 Sept 2021, 12:00 BST
  3. Notice published
    14 Feb 2022, 16:28 GMT
  4. Contract starts
    1 Mar 2022

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    14 Feb 2022, 16:28 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 12admitted to the panel · see the list ↓
Bids received 1413 from SMEs · busiest of 3 lots
Contracts signed 3latest 23 Dec 2021

3 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Collage

    Signed
    23 Dec 2021
    Value
    £805,525
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 2 - Specific Crafts and Packs

    Signed
    23 Dec 2021
    Value
    £261,863
    Period
    … – 31 Mar 2024
    Status
    active

  • Lot 3 - Textiles and Covers

    Signed
    23 Dec 2021
    Value
    £493,064
    Period
    … – 31 Mar 2024
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Collage14bids · 14 electronic13——
2 · Specific Crafts and Packs14bids · 14 electronic13——
3 · Textiles and Covers14bids · 14 electronic13——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, Leicester, East Midlands, LE19 1ESContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body London

Framework contractors & participating bidders

12 commercial parties on the notice
Show 2 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria