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Published 23 Aug 2022, 09:23 BST

Official UK procurement notice

175_23 Catering Disposables · UK public procurement notice

Official notice

Authority: ESPO

Framework agreement7 lotsGoodsOpen procedureSME suitable
Sectors: Radio, television, communication, telecommunication and related equipment (32)Medical Devices & Pharma (33)Musical instruments, sport goods, games, toys, handicraft, art materials and accessories (37)
+1 moreFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39)
 Delivery: East Midlands (UKF21)
Framework ceiling (notional)£1,440,000total for 7 lots · framework ceiling, not attributable revenue
Submissions closed 30 Sept 2022awarded 5 Jul 2023
Lots 7see the lot list below
Framework period 2 yrs 1 moends 31 Mar 2025 · extension options published · starts 1 Mar 2023

What is being bought7 lots · detail below

Published requirement description

The supply of catering disposables including but limited to:

  • Paper cups, plates, bowls and bags
  • Plastic cups, containers, cutlery and food bags
  • Biodegradable cups, containers and bagasse products
  • Serviettes, napkins, doilies and tableware
  • Foil containers, trays, dishes and roll
  • Miscellaneous catering disposables

All products for delivery to ESPO's distribution centre, Leicester.

CPV: Cling film · Disposable catering supplies · Disposable cups · Disposable cutlery and plates · Food containers · Food trays · Greaseproof paper · Paper serviettes · Tableware

How this framework works

From the published notice
Bids received
16 bids on the busiest of 6 lots · 11 suppliers appointed
Framework period
2 yrs 1 mo from 1 Mar 2023

Lots and requirements (7)Procurement structure

7 lots · all with a published value · same evaluation weights on every lot

Every one of these 3 lots carries the same published figure, £120,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.

Lot #1Paper ProductsAwarded 2 yrs 1 moPublished value£240,000

Sustainable sourced paper products:

  • Coffer cups and lids
  • Paper plates and bowls
  • Paper food bags
  • Cake and muffin cases Additional information: Products must be 100% recyclable
Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: East Midlands · All products for delivery to ESPO's distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 27 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
39222110 Disposable cutlery and plates39222120 Disposable cups
Lot #2Plastic ProductsAwarded 2 yrs 1 moPublished value£400,000

Sustainable/Recyclable plastic products:

  • Plastic food containers
  • Plastic cups
  • Plastic straws
  • Plastic plates/bowls
  • Plastic cutlery
  • Food/freezer bags
  • Cling film roll
Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: East Midlands · All products for delivery to ESPO's distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 27 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
32354800 Cling film39222110 Disposable cutlery and plates39222120 Disposable cups
Lot #3Biodegradable ProductsAwarded 2 yrs 1 moceiling above

Biodegradable products:

  • Bio-plastic cups, cutlery, straws and containers
  • Compostable paper cups and straws
  • Bagasse products
Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: East Midlands · All products for delivery to ESPO's distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 27 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
39222110 Disposable cutlery and plates39222120 Disposable cups
Lot #4Tableware ProductsAwarded 2 yrs 1 moceiling above

Tableware products:

  • Serviettes and napkins
  • Table and tray coverings
  • Paper doilies
Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: East Midlands · All products for delivery to ESPO's distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 27 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
33764000 Paper serviettes39221200 Tableware
Lot #5Aluminium Foil ProductsAwarded 2 yrs 1 moPublished value£200,000

Aluminium foil products:

  • Foil containers, trays and dishes
  • Aluminium foil roll
Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: East Midlands · All products for delivery to ESPO's distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 27 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
39221130 Food containers39222200 Food trays
Lot #6Miscellaneous ProductsAwarded 2 yrs 1 moceiling above

Miscellaneous products:

  • Festive products
  • Baking products
  • Cocktail sticks
Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: East Midlands · All products for delivery to ESPO's distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 27 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
37823100 Greaseproof paper
Lot #7Contingency Supply LotCancelled 2 yrs 1 moPublished value£240,000

Basket of items from previous lot.

Contract period: 1 Mar 2023 – 31 Mar 2025 (2 yrs 1 mo)
Delivery: East Midlands · All products for delivery to ESPO's distribution centre, Leicester.
Extensions: The framework agreement has the option to extend for up to a further 27 months. The total value stated in Section II.1.7 includes the option period.Variant bids: not allowed
39222100 Disposable catering supplies

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 7 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Non-Price Method Statement Questions: 20%
  • price: 80%
Published award criteria (2)
  • Non-Price Method Statement Questions: 20
  • Price: 80
What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.
  • “175_23 Catering Disposables” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
23 Aug 2022, 09:23 BST
Last source update
15 Aug 2023, 12:02 BST
Award evaluation window
23 Sept 2022 – …
Authority reference
175_23
FTS notice number
2023/S 000-023859
Classification (CPV)
Cling filmDisposable catering suppliesDisposable cupsDisposable cutlery and platesFood containersFood traysGreaseproof paperPaper serviettesTableware
Delivery area
East Midlands (UKF21)
Official registry OCID
ocds-h6vhtk-0361dc Find a Tender
Contract terms
Performance terms

The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.

This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.

Credit rating checks will be carried out on a regular basis, using the credit rating agency, Creditsafe Business Solutions Limited.

Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.

Review and risk notes
Review procedure

Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.

Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.

How it was run

Official notice
Run through: East Midlands Tendering
Supplier login requiredLanguage: EN
Access & registration note: Free regional portal
Appointment period ends
30 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
23 Sept 2022, 12:01 BST
Detailed submission instructions & authority contactsFrom official release

www.eastmidstenders.org ↗

Timeline

23 Sept 2022 → 15 Aug 2023 · 4 dates
  1. Bids opened
    23 Sept 2022, 12:01 BST
  2. Admission / appointment period endsperiod end, not a bid countdown
    30 Sept 2022, 12:00 BST
  3. Contract starts
    1 Mar 2023
  4. Notice published
    15 Aug 2023, 12:02 BST

Notice history

2 events · 3 releases on Find a Tender · since 15 Sept 2022
  1. Deadline moved to 30 Sept 2022, 12:00 BST
    15 Sept 2022, 11:27 BST
    +7 days · was 23 Sept 2022, 12:00 BST
  2. Status changed to complete
    15 Aug 2023, 12:02 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate · IV.2.223 Sept 202230 Sept 2022+7 d
—Bid openingConditions for opening of tenders · IV.2.723 Sept 202230 Sept 2022+7 d

1 amendment published without a description.

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 11admitted to the panel · see the list ↓
Bids received 1614 from SMEs · busiest of 6 lots
Contracts signed 6latest 5 Jul 2023

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Lot 1 - Paper Products

    Signed
    5 Jul 2023
    Value
    £166,073
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 2 - Plastic Products

    Signed
    5 Jul 2023
    Value
    £340,378
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 3 - Biodegradable Products

    Signed
    5 Jul 2023
    Value
    £84,540
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 4 -Tableware Products

    Signed
    5 Jul 2023
    Value
    £77,016
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 5 - Aluminimum Products

    Signed
    5 Jul 2023
    Value
    £182,793
    Period
    … – 31 Mar 2025
    Status
    active

  • Lot 6 - Miscellaneous Products

    Signed
    5 Jul 2023
    Value
    £86,682
    Period
    … – 31 Mar 2025
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Paper Products16bids · 16 electronic14——
2 · Plastic Products16bids · 16 electronic14——
3 · Biodegradable Products16bids · 16 electronic14——
4 · Tableware Products16bids · 16 electronic14——
5 · Aluminium Foil Products16bids · 16 electronic14——
6 · Miscellaneous Products16bids · 16 electronic14——

Contracting authority & participating public bodies

ESPO

Contracting authorityRegional or local authorityLocal Authority Services Barnsdale Way, Grove Park, Enderby, LEICESTER, East Midlands, LE19 1ESContact name, email Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LONDON

Framework contractors & participating bidders

11 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria