Official UK procurement notice
157_24 Pencils, Erasers, Sharpeners and Sketching Materials
Authority: ESPO
What is being bought4 lots · detail below
Published requirement descriptionPencils, erasers, sharpeners and sketching materials including drawing and colouring pencil ranges for delivery to the ESPO distribution centre.
CPV: Drawing instruments · Drawing pens · Erasers · Pencil lead refills · Pencil sharpeners · Pencils · Propelling or sliding pencils · Stationery
How this framework works
From the published notice- Bids received
- 23 bids on the busiest of 4 lots · 17 suppliers appointed
- Framework period
- 1 yr 1 mo from 1 Mar 2024
Lots and requirements (4)Procurement structure
4 lots · all with a published value · evaluation weights differ by lotLot #1ESPO SmartBuy Branded Pencils and Drawing AccessoriesAwardedPublished value£2,800,000
Supply of ESPO's private label pencils, colouring pencils, sharpeners and erasers for bulk delivery to the ESPO distribution centre.
Lot #2Pencils and Drawing MediumsAwardedPublished value£10,600,000
Supply of everyday colour pencils, premium colour pencils, HB pencils, mechanical pencils, graphite sketching pencils, carbon, graphite and charcoal pencils to the ESPO Distribution Centre, Leicester and direct to individual customer establishments.
Lot #3Drawing AccessoriesAwardedPublished value£320,000
Supply of erasers, hand held pencils sharpeners and drawing aids to the ESPO Distribution Centre, Leicester and direct to individual customer establishments.
Lot #4Desktop SharpenersAwardedPublished value£280,000
Supply of manual and electric desktop sharpeners to the ESPO Distribution Centre, Leicester and direct to individual customer establishments.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Split |
|---|---|---|---|
| 1 · ESPO SmartBuy Branded Pencils and Drawing Accessories | 20% | 80% | |
| 2 · Pencils and Drawing Mediums | 80% | 20% | |
| 3 · Drawing Accessories | 80% | 20% | |
| 4 · Desktop Sharpeners | 80% | 20% |
- Price carries 20–80 points depending on the lot; most lots put it at 20 points.
- “157_24 Pencils, Erasers, Sharpeners and Sketching Materials” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 28 Sept 2023, 15:32 BST
- Last source update
- 5 Mar 2024, 10:47 GMT
- Award evaluation window
- 30 Oct 2023 – …
- Authority reference
157_24- FTS notice number
2024/S 000-006971- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-040625Find a Tender
- Performance terms
The minimum financial requirement for the purposes of the current tender exercise is stated in the procurement documents.
This framework will operate on-going contract monitoring procedures following award, to ensure financial stability requirements are maintained.
Credit rating checks will be carried out on a regular basis, using a credit rating agency.
Any changes will be assessed (compared with a baseline credit rating score obtained at contract award stage) and significant changes or sustained degradation will be investigated.
- Review procedure
Information on deadlines(s) for review procedures can be found in Part 3, Chapter 6 of the Public Contracts Regulations 2015.
Publisher note: As a Central Purchasing Body as defined in the Public Contracts Regulations 2015, the Framework Agreement is open for use by Public Bodies (defined at https://www.espo.org/amfile/file/download/file/9608/) that also fall into one of the following classifications of user throughout all administrative regions of the UK: Local Authorities; Educational Establishments (including Academies); Central Government Departments and Agencies; Police, Fire & Rescue and Coastguard Emergency Services; NHS and HSC Bodies, including Ambulance Services; Registered Charities; Registered Social Landlords; The Corporate Office of the House of Lords, The Corporate Officer of the House of Commons; or any public body established by or under the Scotland Act 1998 or any Act of the Scottish Parliament. Details of the classification of end user establishments and geographical areas are available at: https://www.espo.org/legal.
How it was run
Official notice- Appointment period ends
- 30 Oct 2023, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 120 days from the deadline
- Bids opened
- 30 Oct 2023, 12:01 GMT
Timeline
30 Oct 2023 → 5 Mar 2024 · 4 dates- Admission / appointment period endsperiod end, not a bid countdown30 Oct 2023, 12:00 GMT
- Bids opened30 Oct 2023, 12:01 GMT
- Contract starts1 Mar 2024
- Notice published5 Mar 2024, 10:47 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete5 Mar 2024, 10:47 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Lot 1 - ESPO SmartBuy Branded Pencils and Drawing Accessories
- Signed
- 29 Feb 2024
- Value
- £2,800,000
- Period
- … – 31 Mar 2025
- Status
- active
Lot 2 - Pencils and Drawing Mediums
- Signed
- 29 Feb 2024
- Value
- £10,600,000
- Period
- … – 31 Mar 2025
- Status
- active
Lot 3 - Drawing Accessories
- Signed
- 29 Feb 2024
- Value
- £320,000
- Period
- … – 31 Mar 2025
- Status
- active
Lot 4 - Desktop Sharpeners
- Signed
- 29 Feb 2024
- Value
- £280,000
- Period
- … – 31 Mar 2025
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · ESPO SmartBuy Branded Pencils and Drawing Accessories | 23bids · 23 electronic | 18 | — | — |
| 2 · Pencils and Drawing Mediums | 23bids · 23 electronic | 18 | — | — |
| 3 · Drawing Accessories | 23bids · 23 electronic | 18 | — | — |
| 4 · Desktop Sharpeners | 23bids · 23 electronic | 18 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The Royal Court of JusticeReview body
Framework contractors & participating bidders
17 commercial parties on the notice- ACCO UK LimitedFramework contractor
- BIC UK LimitedFramework contractor
- Daler-Rowney LimitedFramework contractor
- Eastpoint Global LtdFramework contractor
- Gem Imports LimitedFramework contractor
- Hainenko LimitedFramework contractor
- Helix Trading LimitedFramework contractor
- Jakar International LimitedFramework contractor
- Newell Brands UK LimitedFramework contractor
- Rapesco Office Products PLCFramework contractor
Show 7 more suppliers
- STABILO International GmbHFramework contractor
- Snopake Brands LimitedFramework contractor
- St.Majewski sp. z o.o.Framework contractor
- Staedtler UK LimitedFramework contractor
- Targ8 LimitedFramework contractor
- Thomas Stoner Supplies LimitedFramework contractor
- West Design Products LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria