Official UK procurement notice
001090 - The Supply of YPO Own Brand Drawing and Colouring
Authority: YPO
What is being bought12 lots · detail below
Published requirement descriptionYPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Own Brand Drawing and Colouring equipment for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.
- Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
CPV: Chalks · Crayons · Felt-tipped pens · Markers · Pastels · Pencils
How this framework works
From the published notice- Bids received
- 7 bids on the busiest of 12 lots · 4 suppliers appointed
- Framework period
- 4 yrs from 1 Sept 2022
Lots and requirements (12)Procurement structure
12 lots · no lot values published · evaluation weights differ by lotLot #1Economy Colouring PencilsAwardedRenewal
Lot #2Premium Colouring PencilsAwardedRenewal
Lot #3Jumbo Colouring PencilsAwardedRenewal
Lot #4Sketching PencilsAwardedRenewal
Lot #5Economy Colouring PensAwardedRenewal
Lot #6Premium Colouring PensAwardedRenewal
Lot #7ColourmarkersAwardedRenewal
Lot #8Wax CrayonsAwardedRenewal
Lot #9Plastic CrayonsAwardedRenewal
Lot #10Oil PastelsAwardedRenewal
Lot #11ChalksAwardedRenewal
Lot #12Jumbo ChalksAwardedRenewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
| Lot | Quality | Price | Social value | Split |
|---|---|---|---|---|
| 1 · Economy Colouring Pencils | 55% | 40% | 5% | |
| 10 · Oil Pastels | 45% | 50% | 5% | |
| 11 · Chalks | 40% | 55% | 5% | |
| 12 · Jumbo Chalks | 40% | 55% | 5% | |
| 2 · Premium Colouring Pencils | 40% | 55% | 5% | |
| 3 · Jumbo Colouring Pencils | 50% | 45% | 5% | |
| 4 · Sketching Pencils | 40% | 55% | 5% | |
| 5 · Economy Colouring Pens | 40% | 55% | 5% | |
| 6 · Premium Colouring Pens | 40% | 55% | 5% | |
| 7 · Colourmarkers | 45% | 50% | 5% | |
| 8 · Wax Crayons | 40% | 55% | 5% | |
| 9 · Plastic Crayons | 40% | 55% | 5% |
- Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.
- Price carries 40–55 points depending on the lot; most lots put it at 55 points.
- “001090 - The Supply of YPO Own Brand Drawing and Colouring” is a framework: the contest is a place on its panel, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · There is a possibility that this framework will be subject to renewal after 3.5 years
from the commencement date.
- First published
- 3 Mar 2022, 18:26 GMT
- Last source update
- 6 Jul 2022, 11:33 BST
- Award evaluation window
- 7 Apr 2022 – …
- Authority reference
DN570428- FTS notice number
2022/S 000-018461- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-031dbeFind a Tender
- Performance terms
Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
How it was run
Official notice- Appointment period ends
- 14 Apr 2022, 14:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 7 Apr 2022, 17:00 BST
Timeline
7 Apr 2022 → 1 Sept 2022 · 4 dates- Bids opened7 Apr 2022, 17:00 BST
- Admission / appointment period endsperiod end, not a bid countdown14 Apr 2022, 14:00 BST
- Notice published6 Jul 2022, 11:33 BST
- Contract starts1 Sept 2022, 00:00 BST
Notice history
2 events · 3 releases on Find a Tender · since 7 Apr 2022- Deadline moved to 14 Apr 2022, 14:00 BST7 Apr 2022, 09:24 BST+7 days · was 7 Apr 2022, 17:00 BST
- Status changed to complete6 Jul 2022, 11:33 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2 | 7 Apr 2022 | 14 Apr 2022 | +7 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 7 Apr 2022 | 14 Apr 2022 | +7 d |
1 amendment published without a description.
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast12 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 11 of these contracts carry the same published figure, £3,500,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Economy Colouring Pencils
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2026
- Status
- active
Oil Pastels
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Chalks
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Jumbo Chalks
- Signed
- 1 Jun 2022
- Value
- £4,500,000
- Period
- … – 31 Aug 2024
- Status
- active
Premium Colouring Pencils
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Jumbo Colouring Pencils
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Sketching Pencils
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Economy Colouring Pens
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Premium Colouring Pens
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Colourmarkers
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Wax Crayons
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Plastic Crayons
- Signed
- 1 Jun 2022
- Value
- ceiling above
- Period
- … – 31 Aug 2024
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Economy Colouring Pencils | 7bids | — | — | — |
| 2 · Premium Colouring Pencils | 6bids | — | — | — |
| 3 · Jumbo Colouring Pencils | 6bids | — | — | — |
| 4 · Sketching Pencils | 4bids | — | — | — |
| 5 · Economy Colouring Pens | 5bids | — | — | — |
| 6 · Premium Colouring Pens | 5bids | — | — | — |
| 7 · Colourmarkers | 2bids | — | — | — |
| 8 · Wax Crayons | 5bids | — | — | — |
| 9 · Plastic Crayons | 3bids | — | — | — |
| 10 · Oil Pastels | 5bids | — | — | — |
| 11 · Chalks | 5bids | — | — | — |
| 12 · Jumbo Chalks | 7bids | — | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- High Court of England and WalesReview body
Framework contractors & participating bidders
5 commercial parties on the notice- Guangzhou Premier Plus Stationery LimitedFramework contractor
- Guangzhou Premier Plus Stationery LimitedFramework contractor
- Luxor UK limitedFramework contractor
- Ningbo Spring Stationery Co LtdFramework contractor
- West Design Products LimitedFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria