Official UK procurement notice
YPO Rebate Collection System
Authority: Yorkshire Purchasing Organisation
What is being bought
Published requirement descriptionYPO is engaging in preliminary market engagement to identify systems that can be used to collect spend data from YPO suppliers.
CPV: Financial analysis and accounting software package
The lotProcurement structure
single lot · no lot value publishedLot #1YPO framework suppliers are required to submit monthly spend data which is used to…Planned
YPO framework suppliers are required to submit monthly spend data which is used to calculate the amount of rebate owed to YPO.
The system will have the following features
- Provide an easy way for YPO suppliers to upload their spend data.
- Multiple uploads per month per supplier
- Data validation - rejecting data before it enters the system if key data fields do not match records held on file (e.g. customer account numbers, framework number etc.)
- Self-service capability, allowing suppliers to rectify any errors in their data after submission, but prior to it being invoiced by YPO.
- Capability to set various rebate rates and calculations, including calculating rebate based on spend and quantity, tiers of rebate and option to input bespoke rebate rates for specific customers / suppliers / frameworks.
- Capability to connect the data to Power Bi.
- Capability to differentiate between which rebate has been invoiced and which hasn't.
YPO is not seeking suppliers who can build or develop a suitable system to achieve the core requirements; it must be available off-the-shelf and ready to go with little configuration.
Procedure terms & legal framework
From the official record · publisher note attached- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Past planning notice
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 25 May 2022, 09:40 BST
- Last source update
- 25 May 2022, 09:40 BST
- FTS notice number
2022/S 000-014594- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-033fa8Find a Tender
Publisher note: YPO are still in the scoping of requirement stage. It is the intention that following the pre-engagement stage and working with internal stakeholders we will have a complete list of requirements with the intention to procure in Q3, with expected implementation to take place Q4 2022 / Q1 2023. Please note that this notice is to undertake early supplier engagement only, information is being sought without prejudice and without commitment. If you are interested in this opportunity, please complete the online form at: https://forms.office.com/r/5hhDaY4YAy Please complete this form by 30 June 2022.
How it was run
Official notice- Submission deadline
- —
Timeline
25 May 2022 → 31 Jul 2022 · 2 dates- Notice published25 May 2022, 09:40 BST
- Tender notice expected31 Jul 2022, 00:00 BST
Commercial outcome & contract awards
Pipeline notice- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.