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Published 19 Dec 2024, 13:12 GMT

Official UK procurement notice

YPO 1207 - Book Coverings, Note Pads & Envelopes

Official notice

Authority: YPO

Framework agreement15 lotsGoodsOpen procedure
Sectors: Printed matter and related products (22)Office and computing machinery, equipment and supplies except furniture and software packages (30) Delivery: UKYorkshire & Humber (UKE45)
Framework ceiling (notional)£9,600,000total for 15 lots · framework ceiling, not attributable revenue
Submissions closed 7 Feb 2025awarded 12 May 2025
Lots 15see the lot list below
Framework period 4 yrsends 31 Mar 2029 · extension options published · starts 1 Apr 2025

What is being bought15 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Book Coverings, Notepads and Envelopes for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire and also for Providers to deliver to YPO customers on a direct basis whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Envelopes · Flipchart pad · Notebooks · Printed matter and related products

How this framework works

From the published notice
Bids received
6 bids on the busiest of 15 lots · 9 suppliers appointed
Framework period
4 yrs from 1 Apr 2025

Lots and requirements (15)Procurement structure

15 lots · no lot values published · same evaluation weights on every lot
Lot #1YPO Branded NotebooksAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of YPO branded notebooks to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #2Premium CaseboundAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of premium casebound to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #3Wirebound PolypropAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of wirebound polyprop to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #4Twinwire PolypropAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of twinwire polyprop to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #5Recycled NotebooksAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of recycled notebooks to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #6Green PressboardAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of green pressboard to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #7Premium PressboardAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of premium pressboard to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #8Fashion NotebooksAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of fashion notebooks to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #9Hardback Memo BooksAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of hardback memo books to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #10Office and Event BooksAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of office and event books to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
22815000 Notebooks
Lot #11Flipchart PadsAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of flipchart pads to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
30197621 Flipchart pad
Lot #12Spiral FlipchartsAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of spiral flipcharts to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
30197621 Flipchart pad
Lot #13Book Cover FilmsAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of book cover films to be delivered into YPO's distribution centre in Wakefield. Additional information: The variants that will be accepted on this Lot are as follows:

  1. + / - 5% tolerance on the required plasticizer content
  2. + / - 10% tolerance on the required micron
Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: allowed
22000000 Printed matter and related products
Lot #14Book JacketsAwardedRenewal UK 4 yrs

This Lot is for the provision of book jackets to be delivered into YPO's distribution centre in Wakefield as well as directly to the end user. Additional information: The variant that will be accepted on this Lot is as follows:

+ / - 10% tolerance on the required micron

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: UK
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: allowed
22000000 Printed matter and related products
Lot #15EnvelopesAwardedRenewal Yorkshire & Humber 4 yrs

This Lot is for the provision of envelopes to be delivered into YPO's distribution centre in Wakefield

Contract period: 1 Apr 2025 – 31 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 23rd May 2025 to 22nd May 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of February 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 23rd May 2025 to 22nd May 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
30199230 Envelopes

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 15 lots
Quality: 50%Price: 30%Social value: 20%
Published sub-criteria (4)
  • Quality: 35%
  • Delivery and Customer Service: 15%
  • price: 30%
  • Social Value/Sustainability: 20%
Published award criteria (4)
  • Quality: 35%
  • Delivery and Customer Service: 15%
  • Social Value/Sustainability: 20%
  • Price: 30%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “YPO 1207 - Book Coverings, Note Pads & Envelopes” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
19 Dec 2024, 13:12 GMT
Last source update
23 May 2025, 08:31 BST
Award evaluation window
7 Feb 2025 – …
Authority reference
001207
FTS notice number
2025/S 000-025488
Classification (CPV)
EnvelopesFlipchart padNotebooksPrinted matter and related products
Delivery area
UKYorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-04c991 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
7 Feb 2025, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
7 Feb 2025, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

7 Feb 2025 → 23 May 2025 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    7 Feb 2025, 14:00 GMT
  2. Bids opened
    7 Feb 2025, 14:00 GMT
  3. Contract starts
    1 Apr 2025, 00:00 BST
  4. Notice published
    23 May 2025, 08:31 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    23 May 2025, 08:31 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 9admitted to the panel · see the list ↓
Bids received 6busiest of 15 lots
Contracts signed 15latest 12 May 2025

15 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 15 of these contracts carry the same published figure, £9,600,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - YPO Branded Notebooks

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 10 - Office and Event Books

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 11 - Flipchart Pads

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 12 - Spiral Flipcharts

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 13 - Book Cover Films

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 14 - Book Jackets

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 15 - Envelopes

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 2 - Premium Casebound

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 3 - Wirebound Polyprop

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 4 - Twinwire Polyprop

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 5 - Recycled Notebooks

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 6 - Green Pressboard

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 7 - Premium Pressboard

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 8 - Fashion Notebooks

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

  • Lot 9 - Hardback Memo Books

    Signed
    12 May 2025
    Value
    ceiling above
    Period
    … – 31 Mar 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · YPO Branded Notebooks2bids———
2 · Premium Casebound3bids———
3 · Wirebound Polyprop1bids———
4 · Twinwire Polyprop2bids———
5 · Recycled Notebooks2bids———
6 · Green Pressboard1bids———
7 · Premium Pressboard4bids———
8 · Fashion Notebooks2bids———
9 · Hardback Memo Books3bids———
10 · Office and Event Books1bids———
11 · Flipchart Pads4bids———
12 · Spiral Flipcharts3bids———
13 · Book Cover Films5bids———
14 · Book Jackets6bids———
15 · Envelopes2bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

9 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria