What is being bought4 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Educational Storage Furniture Products This Framework is designed to allow YPO to meet the needs of all public sector organisations by establishing an agreement for Providers to deliver to YPO customers on a Stock and direct basis.

CPV: Furniture · Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products · Lockers · School furniture · Trays

How this framework works

From the published notice

Bids received: 5 bids on the busiest of 4 lots · 5 suppliers appointed
Framework period: 4 yrs from 1 Jan 2024

Lots and requirements (4)Procurement structure

4 lots · no lot values published · evaluation weights differ by lot

Lot #1Classroom StorageAwardedRenewal UK 4 yrs

Lot 1 is for the provision of classroom storage to be delivered directly to our customer

Contract period: 1 Jan 2024 – 31 Dec 2027 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2024 to 31st December 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2024 to 31st December 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39100000 Furniture 39221160 Trays

Lot #2Metal lockersAwardedRenewal UK 4 yrs

Lot 2 is for the provision of metal lockers to be delivered directly to our customer.

Contract period: 1 Jan 2024 – 31 Dec 2027 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2024 to 31st December 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2024 to 31st December 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products 39100000 Furniture 44421720 Lockers

Lot #3Wooden LockersAwardedRenewal UK 4 yrs

Lot 3 is for the provision of wooden lockers to be delivered directly to our customer.

Contract period: 1 Jan 2024 – 31 Dec 2027 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st January 2024 to 31st December 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2024 to 31st December 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39100000 Furniture 44421720 Lockers

Lot #4Plastic TraysAwardedRenewal UK, Yorkshire & Humber 4 yrs

Lot 4 is for the provision of plastic trays to be delivered into the YPO warehouse in Wakefield.

Contract period: 1 Jan 2024 – 31 Dec 2027 (4 yrs)

Delivery: UK, Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 1st January 2024 to 31st December 2025 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of May 2025 and will be dependent on satisfactory completion of all aspects of the Framework and any Call-off Contracts to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st January 2024 to 31st December 2027 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39221160 Trays

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Lots publish different evaluation splits; there is no single procedure weighting.

Lot	Quality	Price	Social value
1 · Classroom Storage	40%	50%	10%
2 · Metal lockers	40%	50%	10%
3 · Wooden Lockers	40%	50%	10%
4 · Plastic Trays	40%	50%	10%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 50 points on every lot: a 10% discount moves about 5 points.
“YPO 1167 - Educational Storage” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 9 Mar 2023, 09:24 GMT
Last source update: 15 Jun 2023, 20:07 BST
Award evaluation window: 19 Apr 2023 – …
Authority reference: 1167
FTS notice number: 2023/S 000-017105
Classification (CPV): FurnitureFurniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning productsLockersSchool furnitureTrays
Delivery area: UKYorkshire & Humber (UKE45)
Official registry OCID: ocds-h6vhtk-03b0c9 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 19 Apr 2023, 14:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 19 Apr 2023, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 5admitted to the panel · see the list ↓

Bids received 5busiest of 4 lots

Contracts signed 4latest 8 Jun 2023

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £15,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 1 - Classroom Storage
Signed
8 Jun 2023
Value
ceiling above
Period
… – 31 Dec 2027
Status
active
Lot 2 - Metal lockers
Signed
8 Jun 2023
Value
ceiling above
Period
… – 31 Dec 2027
Status
active
Lot 3 - Wooden Lockers
Signed
8 Jun 2023
Value
ceiling above
Period
… – 31 Dec 2027
Status
active
Lot 4 - Plastic Trays
Signed
8 Jun 2023
Value
ceiling above
Period
… – 31 Dec 2027
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Classroom Storage	5bids	—	—	—
2 · Metal lockers	2bids	—	—	—
3 · Wooden Lockers	4bids	—	—	—
4 · Plastic Trays	2bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

5 commercial parties on the notice

Gratnells LtdFramework contractor Harlow, East of England
Metroplan LtdFramework contractor Kendal, North West
Monarch Education FurnitureFramework contractor Nottingham, East Midlands
Whittan Industrial LtdFramework contractor Telford, West Midlands
Willowbrook Education LtdFramework contractor Kettering, East Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

YPO 1167 - Educational Storage

What is being bought4 lots · detail below

How this framework works

Lots and requirements (4)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What is being bought4 lots · detail below

How this framework works

Lots and requirements (4)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).