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Published 11 Sept 2026, 09:51 BST
Official UK Procurement Procedure

YPO - 001341 YPO Brand Arts and Stationery

Yorkshire Purchasing Organisation
goods
SME eligible
VCSE eligible
Framework
Above threshold
Open procedure
Art supplies
Stationery
Yorkshire & Humber (UKE45)
Published value
£9,500,000
≈ £2,373,374 / year
Submission deadline
21 Oct 2026, 14:00 BST
40d 2h left
Clarification Cut-Off
2 Oct 2026, 14:00 BST
Tender enquiry deadline · 13 lots
Contract duration
4 yrs (with extension options)
Starts 1 Jan 2027, 00:00 GMT
Electronic Sourcing Gateway:
YPO eSourcing
Login required
Submit via YPO eSourcing
Official notice
Registration note: Free
Instructions: http://ypo2.my.site.com/s/Welcome

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: Yorkshire Purchasing Organisation: "YPO - 001341 YPO Brand Arts and Stationery". Published status: active. Published value: £9,500,000. 13 published lots. Recorded submission deadline: 21 Oct 2026, 14:00 BST. Published submission portal: ypo2.my.site.com.

Official Requirement Description:

YPO are looking for Suppliers to be appointed onto a Framework Agreement following a Competitive Tendering Procedure for the supply of YPO Brand Arts and Stationery for use primarily in the education market and local authority sectors. This Framework is designed to meet the needs of YPO by establishing an agreement for Suppliers to deliver stock into YPO's distribution centre in Wakefield, West Yorkshire.

Lots and requirements (13)

Procurement Structure
Published by the contracting authority
  • Lot 1 · #1
    YPO Colouring Pencils
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO branded colouring pencils with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 2 · #10
    YPO Chalks
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Chalks with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 3 · #11
    YPO Highlighters
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Highlighters with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 4 · #12
    YPO Sticky Notes
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Sticky Notes with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 5 · #13
    YPO Whiteboard Cleaning
    active
    Options
    Published value£9,500,000
    This lot is for the provision of Whiteboard cleaning with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 6 · #2
    YPO Jumbo Colouring Pencils
    active
    Options
    Published value£9,500,000
    This lot is for the provision of Jumbo Colouring pencils with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 7 · #3
    YPO HB and Sketching Pencils
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO HB and Sketching Pencils with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 8 · #4
    YPO Colouring Pens
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Colouring Pens with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 9 · #5
    YPO Ballpoint Pens
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Ballpoint Pens with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 10 · #6
    YPO Gel and Fineliner Pens
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Gel and Fineliner Pens with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 11 · #7
    YPO Handwriting Pens
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Handwriting Pens with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 12 · #8
    YPO Crayons
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Crayons with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents
  • Lot 13 · #9
    YPO Oil Pastels
    active
    Options
    Published value£9,500,000
    This lot is for the provision of YPO Oil Pastels with goods to be delivered into YPO's warehouse.
    Contract period:
    1 Jan 2027 — 31 Dec 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Contract shall be deemed to cover any item that can be supplied by the successful Tenderer(s) over the life of the Contract within the scope of YPO Brand Arts and Stationery.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      Please refer to the procurement documents
    • Technical Capacity
      Please refer to the procurement documents

Qualification snapshot & criteria

Go / No-Go Decision Box
Criteria & entry requirements
Evaluation weighting
Cost: 40%
Quality: 30%
Delivery and Customer service: 10%
Social Value and Sustainability: 20%
Uniform evaluation weighting applied across all 13 lots.
Incumbent & Market Position
Repeat Winner in Category (30)Eastpoint Global Ltd5 repeat awards retained in category
Entry requirements & qualification
  • Turnover Benchmark
    Guideline requirement: ~£4,746,749 annual turnover.Per Cabinet Office EFS 2026 & Sourcing Playbook: general proportionality cap (~2× run-rate), not an automatic disqualifier.
  • Insurance Commitments (No Upfront Purchase Needed)
    Standard public thresholds: Employer Liability (£5m), Public Liability (£5m-£10m), Professional Indemnity (£1m-£5m).✓ Commitment required upon award only — no upfront policy purchase needed to bid
  • Accreditations & Security Vetting
    Check tender pack for Cyber Essentials Plus (PPN 014 risk-proportional), ISO 27001/9001, and BPSS / SC security clearance requirements for named delivery personnel.
  • Contract Duration & Term OptionsExpected duration: 4 yrs (with extension options)
    • Source: Cabinet Office Sourcing Playbook & EFS Guidance.

    Buyer track record & authority intelligence: Yorkshire Purchasing Organisation

    Rolling 24 months
    Derived from OCDS data
    Published track record for Yorkshire Purchasing Organisation. These figures describe a rolling 24-month window, not a forecast of bids or a measure of buyer bias.
    Avg price drop
    Not availableEarly / insufficient sample
    Needs a published budget AND award for the same procedure
    Competition Density
    2Bids / Report (median)
    Single-bidder rate: 10% · Mean: 2.9 bids
    Supplier Concentration
    No estimate
    Insufficient attributable awardsNo attributable single-supplier awards retained
    Published spend
    Check noticePublished terms
    Payment obligations depend on the applicable regime and contract.
    Typical award value
    Not available
    Too few awards for a meaningful range
    Awarded spend by half-year
    2024-H2
    2025-H1
    2025-H2
    2026-H1
    2026-H2
    Methodology & coverage notes (8 active published awards)
    Coverage: 8 active published awards; 10 bid reports (which may be per lot); 0 valued awards. Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Every figure carries an evidence level: Robust (5+ observations), Moderate (3–4), Indicative (1–2). Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.

    Sector Market Benchmark & Opportunity Radar

    CPV 30 · UK Sector Analysis
    Observed CPV-sector evidence
    Suitable for SMEs
    Prepared 11 Sept 2026, 11:03 BST
    Observed CPV-sector evidence where it exists, with clearly labelled UK all-sector context for sparse fields; this is market context, not a bid forecast.
    Median Winning Discount
    0%
    CPV sector evidence · 31 comparable price observations
    Typical Bids Received
    4reported bids
    CPV sector evidence · 812 published bid reports
    Decision Velocity
    ~61 days
    CPV sector evidence · median from 60 completed procedures
    Notice Stability
    3 updates
    1 deadline change
    Top Contenders in this Sector (CPV 30)
    Active commercial suppliers winning public contracts in this field
    Supplier
    Awards won
    Total awarded value
    Avg. winning discount
    IBM UNITED KINGDOM LIMITEDCRN: PNQM-8935-PYGQ
    		37 contracts£1,500,000,000At ceiling / not disclosed
    FORDWAY SOLUTIONS LIMITEDCRN: 02640206
    		5 contracts£1,500,000,000At ceiling / not disclosed
    AWS EMEA SARL
    		2 contracts£1,500,000,000At ceiling / not disclosed
    Frontier Technology Ltd
    		2 contracts£1,500,000,000At ceiling / not disclosed
    Google Commerce Ltd.
    		2 contracts£1,500,000,000At ceiling / not disclosed
    UKCloud Ltd
    		2 contracts£1,500,000,000At ceiling / not disclosed
    UKFast.Net Limited
    		2 contracts£1,500,000,000At ceiling / not disclosed
    ORACLE CORPORATION UK LIMITED
    		2 contracts£1,500,000,000At ceiling / not disclosed
    See Contracts Finder Notice for full supplier list
    		4 contracts£922,000,000At ceiling / not disclosed
    MICROSOFT LIMITED
    		2 contracts£822,500,000At ceiling / not disclosed
    Comparable Published Opportunities & Re-tender Precedents
    Ranked by multi-factor similarity score
    Historic records ranked from matching published evidence. They serve as research precedents for contract scoping, specifications, and previous awardees.
    Published procedure
    Published value
    Matching evidence
    Early Years ConstructionYorkshire Purchasing Organisation · 27 Aug 2026, 15:07 BST
    		£4,200,000
    same CPV family
    same authority
    similar value band
    169_26 Paper Stationery, Office Storage Boxes and Associated ProductsLeicestershire County Council, trading as ESPO · 24 Jul 2026, 15:07 BST
    		£8,000,000
    same CPV family
    similar value band
    199_27 Design and Technology Materials and EquipmentLeicestershire County Council, trading as ESPO · 5 Aug 2026, 15:31 BST
    		£1,333,333
    same CPV family
    similar value band
    107_26 Inspection and Maintenance of Indoor Gymnasium, Fitness and Sport Equipment, and Outdoor Schools Play and Sport EquipmentLeicestershire County Council, trading as ESPO · 11 Aug 2026, 15:40 BST
    		£8,333,333
    same CPV family
    similar value band
    Ticket Vending Machines – Conversion, Upgrade and Continued Maintenance.Transport for Wales Rail Limited (Utility Buyer) · 6 Aug 2026, 16:16 BST
    		£9,300,000
    same CPV family
    similar value band
    Method: tender-intelligence-v1. Empirical OCDS facts and cross-sector percentiles; missing fields remain unrecorded.SME Friendly Qualification Criteria

    Procedure terms & legal framework

    Procedure methodOpen procedureLegal basis
    UKPGA · 2023/54
    Procurement Act 2023
    		Procurement categorygoods
    Notice statusactiveProcurement threshold
    Above threshold
    (FTS publication)
    		Regulatory regimeStandard commercial regime
    Commercial structureFramework agreementCompetition typeCompetitive procedureGPA WTO coveredUnspecified in notice
    Recurring procurementYes · Anticipated re-tenderFirst published11 Sept 2026, 09:51 BSTLast source update11 Sept 2026, 09:51 BST
    Award evaluation windowSubmission end — 4 Dec 2026, 23:59 GMTClassification (CPV)Art supplies, Stationery
    Delivery area
    Yorkshire & Humber (UKE45)
    Official Registry OCIDocds-h6vhtk-068ed4

    How to participate & submission route

    Submit via YPO eSourcing
    Authorized E-Sourcing Portal
    YPO eSourcing
    Supplier login required
    Online submission allowed
    Language: EN
    Open official portal workspace ↗
    Access & Registration note: Free
    Expression of interest (EOI)—Tender submission deadline
    21 Oct 2026, 14:00 BST
    		Clarification deadline
    2 Oct 2026, 14:00 BST
    Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
    Participation feeFree of charge (Open access)
    Detailed Submission Instructions & Authority Contacts
    From official release
    Timeline
    1. Procedure published
      11 Sept 2026, 09:51 BST
    2. Clarification deadline
      2 Oct 2026, 14:00 BST
    3. Submission deadline
      21 Oct 2026, 14:00 BST

    Commercial outcome and contract awards

    Awards (0)No award published
    Contracts (0)No contract published
    Bid statisticsNo aggregate bid statistics published
    Notice history
    From official release and amendment events
    1. Published value updated to £9,500,000
      11 Sept 2026, 09:51 BST
    2. Status changed to active
      11 Sept 2026, 09:51 BST
    3. Official notice release published
      11 Sept 2026, 09:51 BST
    4. procurement method changed
      11 Sept 2026, 09:51 BST
    5. Submission deadline changed to 21 Oct 2026, 14:00 BST
      11 Sept 2026, 09:51 BST
    6. Official notice release published
      30 Apr 2026, 09:44 BST

    Buyer and organisations in this procedure

    Yorkshire Purchasing Organisation

    Contracting authority
    GB-PPON-PMRV-4748-MNJV
    View buyer profile →

    Official Documents & Specifications (4)

    Official links; attachments are not copied