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#h6vhtk-05819d
Published 15 Sept 2026, 09:44 BST
Official UK Procurement Procedure

YPO - 001308 Floor Cleaning Machines & Robotics

Official notice
Authority:Procurement Agent: YPO(Public Body)
Framework Agreement
Multi-lot
goods
Open procedure
Above threshold
SME suitable
VCSE suitable
Sectors:
CPV 39
CPV 42
Software Packages & ERP (48)
+3 more
Delivery:
UK
Framework ceiling (notional)
£880,000
Notional ceiling exc. VAT — not attributable revenue · 2 value updates in timeline
System end date
24 Apr 2026, 15:00 BST
Until 24 Apr 2026, 15:00 BST
Clarification Cut-Off
9 Apr 2026, 14:00 BST
Tender enquiry deadline · 8 lots
Contract duration
4 yrs (with extension options)
Starts 1 Jul 2026, 00:00 BST

What is being bought & procurement scope

Procurement Scope & Specification
Tenderline summary generated from the published notice
Executive Summary: YPO: "YPO - 001308 Floor Cleaning Machines & Robotics". Published status: complete. Published value: £880,000. 8 published lots. Recorded submission deadline: 24 Apr 2026, 15:00 BST. Published submission portal: ypo2.my.site.com.

Official Requirement Description:

The Direct supply of Vacuum Cleaners, Scrubber Dryers, Carpet Cleaners, Pressure Washers, Drop & Go Robotic Vacuum Cleaners and Parts & Accessories. This will be on a Direct Award/Award Without Competition which will feature on company website and potentially annually printed catalogues. This will give Schools, Colleges, NHS & Local Authorities a compliant route to purchasing their cleaning machine needs. There will also be a Further Competition arm to this Framework for the supply, set up (mapping) & service of Robotic Vacuum Cleaners & Robotic Scrubber Dryers.

Lots and requirements (8)

Procurement Structure
2 pages · 5 per page
Showing 60 of 96 structured award criteria across all lots.
  • Lot #1
    Scrubber Driers
    complete
    Options
    Published value£2,500,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Jul 2026 — 30 Jun 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
  • Lot #2
    Single Disc Floor Machines
    complete
    Options
    Published value£2,500,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Jul 2026 — 30 Jun 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
  • Lot #3
    Vacuum Cleaners
    complete
    Options
    Published value£2,500,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Jul 2026 — 30 Jun 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
  • Lot #4
    Carpet Care
    complete
    Options
    Published value£2,500,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Jul 2026 — 30 Jun 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
  • Lot #5
    Steam Cleaners
    complete
    Options
    Published value£2,500,000
    The source published no individual title or description for this lot.
    Contract period:
    1 Jul 2026 — 30 Jun 2030 (4 yrs)
    Eligibility:
    SME eligible
    VCSE eligible
    Options / extension:
    Any resulting Framework and Call Off Contracts shall be deemed to cover any goods, services or solutions that can be supplied by the successful Tenderer(s) within the scope of Floor Cleaning Machines and Robotics for the full duration of the Framework. This includes, but is not limited to, additional product types, accessories, consumables, maintenance, servicing, software, or emerging and innovative cleaning technologies that fall within the remit of the Framework.
    Pre-Qualification & Selection Criteria (PQQ)
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
    • Economic & Financial
      As per the tender documentation
    • Technical Capacity
      As per the tender documentation
8 lots · Page 1 of 2
  • 1–5 of 8 lots
  • 1
  • 2
  • 5 / page

Published award criteria & contract terms

From this notice
Only criteria and terms published on this notice. Conditions of participation in the tender pack are not inferred.
Evaluation weighting
Quality: 135
Price: 105
Social value: 60
Same published split on all 8 lots.Published as relative weights, not percentage points.
Published sub-criteria
  • Delivery & Customer Service — 20
  • Quality — 25
  • Delivery & Customer Service — 20
  • Quality — 25
  • Delivery & Customer Service — 20
  • Quality — 25
  • Cost — 35
  • Cost — 35
  • Cost — 35
  • Social Value & Sustainability — 20
  • Social Value & Sustainability — 20
  • Social Value & Sustainability — 20
Published terms
Contract duration4 yrs (with extension options)
Selection criteria are also published on 8 lots — see the lot list above.

Procedure terms & legal framework

Procedure methodOpen procedureLegal basis
UKPGA · 2023/54
Procurement Act 2023
Procurement categorygoods
Notice statusAwardedProcurement threshold
Above threshold
(FTS publication)
Regulatory regimeStandard commercial regime
Commercial structureFramework agreementCompetition typeCompetitive procedureGPA WTO coveredUnspecified in notice
Recurring procurementYes · Anticipated re-tenderFirst published15 Sept 2026, 09:44 BSTLast source update15 Sept 2026, 09:44 BST
Award evaluation windowSubmission end — 9 Jun 2026, 23:59 BSTClassification (CPV)Accessories for vacuum cleaners, Cleaning and polishing products, Financial leasing services, Floor polishers, Floor-cleaning machines, Floor-maintenance machines, Installation services of miscellaneous general-purpose machinery, Maintenance and repair of information technology equipment, Miscellaneous repair and maintenance services, Miscellaneous software package and computer systems, Non-domestic vacuum cleaners and floor polishers, Parts of electrical domestic appliances
Delivery area
UK
Official Registry OCIDocds-h6vhtk-05819d

How to participate & submission route

Official notice
Submit via YPO eSourcing (closed)
Authorized E-Sourcing Portal
YPO eSourcing
Supplier login required
Online submission allowed
Language: EN
Open official portal workspace ↗
Access & Registration note: Free
Expression of interest (EOI)—Tender submission deadline
24 Apr 2026, 15:00 BST
Clarification deadline
9 Apr 2026, 14:00 BST
Submission channelOfficial e-sourcing portalElectronic submissionAllowedAccepted languagesen
Participation feeFree of charge (Open access)
Detailed Submission Instructions & Authority Contacts
From official release
Timeline
  1. Pipeline notice
    27 Aug 2025, 12:35 BST
  2. Pipeline notice
    5 Aug 2025, 14:20 BST
  3. Procedure published
    15 Sept 2026, 09:44 BST
  4. engagement
    1 Sept 2025, 23:59 BST · scheduled
    YPO are looking to start Pre-Market Engagement for the provision of Floor Cleaning Machines & Robotics to be delivered to Public Sector Customers Directly, UK Wide. YPO intends to close the preliminary market engagement by 01/09/2025. Please can you contact [email protected] to register your interest in participation for this tender. You will then be asked for availability during a time frame in the next 3 weeks to partake in a supplier conference which will detail how the current framework works, what we're looking for moving forward and an explanation around the tender process and expectations. This will be followed by a questionnaire to enable technical specifications to be fairly drafted for the Tender. Once the surveys are completed and returned and the feedback has been acted on, we will look to start the tender process.
  5. Clarification deadline
    9 Apr 2026, 14:00 BST
  6. System end date
    24 Apr 2026, 15:00 BST
  7. Award active
    15 Sept 2026, 00:00 BST · £3,000,000 · lot 1
  8. Award active
    15 Sept 2026, 00:00 BST · £3,000,000 · lot 2
  9. Award active
    15 Sept 2026, 00:00 BST · £3,000,000 · lot 3
  10. Award active
    15 Sept 2026, 00:00 BST · £3,000,000 · lot 4
  11. Award active
    15 Sept 2026, 00:00 BST · £3,000,000 · lot 5

Commercial outcome and contract awards

Awards (8)
Published panel admissions on this notice — several suppliers per lot is the vehicle, not a single winner.
Bunzl UK Limited T/A Arrow County Supplies, IIC PRODUCTS LIMITED, INDUSTRIAL CLEANING EQUIPMENT (SOUTHAMPTON) LTD, KARCHER (U.K.) LIMITED, KILLIS LIMITED, NUMATIC INTERNATIONAL LIMITED
£3,000,000 · 15 Sept 2026, 00:00 BST · active · lots 1
Assessment summaries issued: 15 Sept 2026, 00:00 BST
Bunzl UK Limited T/A Arrow County Supplies, IIC PRODUCTS LIMITED, INDUSTRIAL CLEANING EQUIPMENT (SOUTHAMPTON) LTD, KARCHER (U.K.) LIMITED, KILLIS LIMITED, NUMATIC INTERNATIONAL LIMITED
£3,000,000 · 15 Sept 2026, 00:00 BST · active · lots 2
Assessment summaries issued: 15 Sept 2026, 00:00 BST
Bunzl UK Limited T/A Arrow County Supplies, IIC PRODUCTS LIMITED, INDUSTRIAL CLEANING EQUIPMENT (SOUTHAMPTON) LTD, KARCHER (U.K.) LIMITED, KILLIS LIMITED, NUMATIC INTERNATIONAL LIMITED
£3,000,000 · 15 Sept 2026, 00:00 BST · active · lots 3
Assessment summaries issued: 15 Sept 2026, 00:00 BST
Bunzl UK Limited T/A Arrow County Supplies, IIC PRODUCTS LIMITED, INDUSTRIAL CLEANING EQUIPMENT (SOUTHAMPTON) LTD, KARCHER (U.K.) LIMITED, KILLIS LIMITED, NUMATIC INTERNATIONAL LIMITED
£3,000,000 · 15 Sept 2026, 00:00 BST · active · lots 4
Assessment summaries issued: 15 Sept 2026, 00:00 BST
Bunzl UK Limited T/A Arrow County Supplies, IIC PRODUCTS LIMITED, INDUSTRIAL CLEANING EQUIPMENT (SOUTHAMPTON) LTD, KARCHER (U.K.) LIMITED, KILLIS LIMITED
£3,000,000 · 15 Sept 2026, 00:00 BST · active · lots 5
Assessment summaries issued: 15 Sept 2026, 00:00 BST
Contracts (0)No contract published
Bid statistics
bids: 6 (lot 1)
finalStageBids: 6 (lot 1)
smeFinalStageBids: 3 (lot 1)
vcseFinalStageBids: 0 (lot 1)
bids: 6 (lot 2)
finalStageBids: 6 (lot 2)
smeFinalStageBids: 3 (lot 2)
vcseFinalStageBids: 0 (lot 2)
bids: 6 (lot 3)
finalStageBids: 6 (lot 3)
smeFinalStageBids: 3 (lot 3)
vcseFinalStageBids: 0 (lot 3)
bids: 6 (lot 4)
finalStageBids: 6 (lot 4)
smeFinalStageBids: 3 (lot 4)
vcseFinalStageBids: 0 (lot 4)
bids: 5 (lot 5)
finalStageBids: 5 (lot 5)
smeFinalStageBids: 3 (lot 5)
vcseFinalStageBids: 0 (lot 5)
Bidding dynamics & published budget outcome
Total bids received: 6 (4 from SMEs)
Notice history
13 lines · 14 source events
  1. tender value changed
    15 Sept 2026, 09:44 BST
  2. Status changed to complete
    15 Sept 2026, 09:44 BST
  3. Submission deadline changed to published date
    15 Sept 2026, 09:44 BST
  4. tender value changed
    19 Mar 2026, 10:50 GMT
  5. Status changed to active
    19 Mar 2026, 10:50 GMT
  6. procurement method changed
    19 Mar 2026, 10:50 GMT
  7. Submission deadline changed to 24 Apr 2026, 15:00 BST
    19 Mar 2026, 10:50 GMT
  8. Official notice release published
    15 Sept 2026, 09:44 BST
  9. Official notice release published
    26 Mar 2026, 19:59 GMT
  10. Official notice release published
    19 Mar 2026, 10:50 GMT
  11. Further official releases (2)
    5 Aug 2025 — 27 Aug 2025
  12. Published tender amendment
    Not published
    Due to time constraints please be advised that the planned supplier conference will be held online, there will be no survey but will be Q&A during the event in order to ensure full engagement with the market. The deadline will remain the 1st September for engagement, please ensure any responses and registration of interest include the email address [email protected]. The date of the online event will…
  13. Published tender amendment
    Not published
    Clarification deadline changed from 06/04/2026 @1400 to 09/04/2026 @1400

Contracting authority & participating public bodies

YPO

Contracting authority
Public Body
GB-PPON-PMRV-4748-MNJV
View buyer profile →

Framework contractors & participating bidders

7 commercial vendors
Award and contract changes

Official Documents & Specifications (15)

Official links; attachments are not copied