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Published 10 Dec 2024, 14:09 GMT

Official UK procurement notice

YPO-001276 - Cleaning Equipment

Official notice

Authority: YPO

Framework agreement5 lotsGoodsOpen procedure
Sectors: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Yorkshire & Humber (UKE45)
Framework ceiling (notional)£1,100,000envelope for 5 lots · framework ceiling, not attributable revenue
Submissions closed 31 Jan 2025awarded 23 May 2025
Lots 5see the lot list below
Framework period 4 yrsends 17 Mar 2029 · extension options published · starts 18 Mar 2025

What is being bought5 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Cleaning Equipment for use primarily in the education and public services market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Brooms and brushes and other articles for household cleaning · Buckets · Cleaning cloths · Cleaning products · Laundry supplies

How this framework works

From the published notice
Bids received
8 bids on the busiest of 5 lots · 8 suppliers appointed
Framework period
4 yrs from 18 Mar 2025

Lots and requirements (5)Procurement structure

5 lots · no lot values published · same evaluation weights on every lot
Lot #1Brushes & MopswareCancelledRenewal 4 yrs

This Lot is for the provision of brushes & mopsware to be delivered into YPO's distribution centre in Wakefield

Contract period: 18 Mar 2025 – 17 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39224300 Brooms and brushes and other articles for household cleaning
Lot #2BucketsCancelledRenewal 4 yrs

This Lot is for the provision of buckets to be delivered into YPO's distribution centre in Wakefield

Contract period: 18 Mar 2025 – 17 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39224330 Buckets
Lot #3Cloths/Scourers/Sponges/DustersCancelledRenewal 4 yrs

This Lot is for the provision of cloths, scourers, sponges and dusters to be delivered into YPO's distribution centre in Wakefield

Contract period: 18 Mar 2025 – 17 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39525800 Cleaning cloths
Lot #4Other Cleaning AccessoriesCancelledRenewal 4 yrs

This Lot is for the provision of other cleaning accessories to be delivered into YPO's distribution centre in Wakefield

Contract period: 18 Mar 2025 – 17 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39291000 Laundry supplies
Lot #5Eco Friendly Cleaning EquipmentCancelledRenewal 4 yrs

This Lot is for the provision of eco friendly cleaning equipment to be delivered into YPO's distribution centre in Wakefield

Contract period: 18 Mar 2025 – 17 Mar 2029 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
39525800 Cleaning cloths

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 50%Price: 30%Social value: 20%
Published sub-criteria (4)
  • Quality: 30%
  • Delivery and Customer Service: 20%
  • price: 30%
  • Social Value/Sustainability: 20%
Published award criteria (4)
  • Quality: 30%
  • Delivery and Customer Service: 20%
  • Social Value/Sustainability: 20%
  • Price: 30%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
  • “YPO-001276 - Cleaning Equipment” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

First published
10 Dec 2024, 14:09 GMT
Last source update
5 Jun 2025, 14:30 BST
Award evaluation window
24 Jan 2025 – …
Authority reference
001276
FTS notice number
2025/S 000-030287
Classification (CPV)
Brooms and brushes and other articles for household cleaningBucketsCleaning clothsCleaning productsLaundry supplies
Delivery area
Yorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-04c609 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
31 Jan 2025, 14:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
24 Jan 2025, 14:00 GMT
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

24 Jan 2025 → 5 Jun 2025 · 4 dates
  1. Bids opened
    24 Jan 2025, 14:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    31 Jan 2025, 14:00 GMT
  3. Contract starts
    18 Mar 2025
  4. Notice published
    5 Jun 2025, 14:30 BST

Notice history

2 events · 3 releases on Find a Tender · since 16 Jan 2025
  1. Deadline moved to 31 Jan 2025, 14:00 GMT
    16 Jan 2025, 20:18 GMT
    +7 days · was 24 Jan 2025, 14:00 GMT
  2. Status changed to complete
    5 Jun 2025, 14:30 BST
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineDate · IV.2.224 Jan 202531 Jan 2025+7 d
—Bid openingConditions for opening of tenders · IV.2.724 Jan 202531 Jan 2025+7 d

Submission deadline extended following minor specification update for line 14 in Lot 3

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 8admitted to the panel · see the list ↓
Bids received 8busiest of 5 lots
Contracts signed 5latest 23 May 2025

5 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 5 of these contracts carry the same published figure, £1,100,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Lot 1 - Brushes & Mopsware

    Signed
    23 May 2025
    Value
    ceiling above
    Period
    … – 17 Mar 2029
    Status
    active

  • Lot 2 - Buckets

    Signed
    23 May 2025
    Value
    ceiling above
    Period
    … – 17 Mar 2029
    Status
    active

  • Lot 4 - Other Cleaning Accessories

    Signed
    23 May 2025
    Value
    ceiling above
    Period
    … – 17 Mar 2029
    Status
    active

  • Lot 5 - Eco Friendly Cleaning Equipment

    Signed
    23 May 2025
    Value
    ceiling above
    Period
    … – 17 Mar 2029
    Status
    active

  • Lot 3 - Cloths/Scourers/Sponges/Dusters

    Signed
    23 May 2025
    Value
    ceiling above
    Period
    … – 17 Mar 2029
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Brushes & Mopsware8bids———
2 · Buckets7bids———
3 · Cloths/Scourers/Sponges/Dusters7bids———
4 · Other Cleaning Accessories6bids———
5 · Eco Friendly Cleaning Equipment6bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

10 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria