Find a TenderAwarded

Published 15 Nov 2023, 15:06 GMT

Official UK procurement notice

YPO - 001274 Further Competition for the Provision of End to End Commercial Management Solution (E2E CMS)

Official notice

Authority: YPO (Public body)·Consortium: 2 public authorities

Dynamic marketServicesRestricted procedureSME suitable

Sectors: IT Services & Software (72) Delivery: UK

Dynamic market estimate£1,500,000,000market-wide estimate, not attributable revenue

Submissions closed 18 Dec 2023awarded 19 Feb 2025

What is being bought

Published requirement description

YPO is looking to award a Call-Off Contract from NOE.0274 Non-Clinical Systems DPS for the provision of End-to-End Commercial Management Solution (“E2E CMS”), which will be used primarily by the YPO Procurement Function.

The aim of the solution is to help streamline processes, enhance planning, support the procurement teams, provide reporting and transparency and ultimately drive business growth.

YPO’s expectations are to work collaboratively with the successful Supplier to understand and develop procurement best practices and to enable a fully documented and managed colleague and supplier journey that covers the full end to end procurement activity, including the pre-procurement process, procurement stage, and contract and supplier management.

CPV: IT services: consulting, software development, Internet and support · Procurement software development services

How this dynamic market works

From the published notice

Type: Dynamic market
Bids received: 27 bids received · 23 suppliers appointed

The lotProcurement structure

single lot · value published

Lot #1As a leading procurement organisation, YPO wants to implement a comprehensive,…AwardedRenewalPublished value£1,500,000,000

As a leading procurement organisation, YPO wants to implement a comprehensive, End-to-End procurement platform – the Commercial Management Solution. This platform will encompass all key elements of the procurement process, including pre-procurement, tendering and contract management, with a strong emphasis on advanced reporting capabilities. This initiative represents Phase 1 of our project.

However, YPO's vision extends beyond this initial phase. In Phase 2, we aim to develop a self-service portal on our website, allowing customers and suppliers to easily bid on frameworks, track progress, and receive excellent support, ensuring a seamless customer experience.

Looking ahead to Phase 3, YPO plans to resell this newly implemented solution to its partners and customers, enabling collaboration on a unified platform that will enhance visibility, foster partnerships, and ultimately maximise YPO’s profitability.

Delivery: UK · United Kingdom and any of the crown dependencies (including but not limited to, the Isle of Man).

Extensions: The Call-Off Contract will cover the period from 10 March 2025 to 09 March 2030 with two options to extend. First option to extend will be for additional 36 months, and second option for additional 24 months. The first decision to extend the Contract period will be taken by the end of September 2029 and will be dependent on satisfactory completion of all aspects of the Contract to date, the current market conditions and YPO’s contracting structures. The maximum Contract period will therefore be 10 years, from 10 March 2025 to 09 March 2035 (subject to an annual review, incorporating price negotiations and KPI performance). · 5 year contract period with option to extend for a further 5 years.Variant bids: not allowedElectronic catalogue: required

72212490 Procurement software development services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 20%Social value: 10%

Published sub-criteria (3)

Functional Requirements: 70%
Cost: 20%
Sustainability and Social Value: 10%

Published award criteria (3)

Functional Requirements: 70%
Sustainability and Social Value: 10%
Cost: 20%

Conditions of participation1

Suitability
See SQ/ITT

What this means for your bid

Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
“YPO - 001274 Further Competition for the Provision of End to End…” is a dynamic market: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Dynamic market
Who may use this agreement: Any qualifying supplier may apply while the market is open
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 15 Nov 2023, 15:06 GMT
Last source update: 1 Aug 2025, 08:37 BST
Authority reference: 001274
FTS notice number: 2025/S 000-045010
Classification (CPV): IT services: consulting, software development, Internet and supportProcurement software development services
Delivery area: UK
Official registry OCID: ocds-h6vhtk-041a17 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

Publisher note: YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: Atamis legacy domain (health-family.force.com) · Who buys & how to bid on Atamis

Supplier login requiredLanguage: EN

Access & registration note: Legacy Salesforce domain still used in notices — use the current Atamis portal · this portal address is a legacy domain; the operator has migrated

Tender documents are also served through a separate tool: https://health-family.force.com/s/Welcome ↗

Admission period ends: 18 Dec 2023, 12:00 GMT
Submission channel: {"electronicSubmission","written"}
Accepted languages: en
Bid validity: 90 days from the deadline

Detailed submission instructions & authority contactsFrom official release

health-family.force.com/s/Welcome ↗

Timeline

15 Nov 2023 → 1 Aug 2025 · 3 dates

Invitations to tender expected
15 Nov 2023
Admission / appointment period endsperiod end, not a bid countdown
18 Dec 2023, 12:00 GMT
Notice published
1 Aug 2025, 08:37 BST

Notice history

2 events · 4 releases on Find a Tender · since 11 Apr 2024

Status changed to complete
11 Apr 2024, 14:44 BST
Buyer details updated
5 Mar 2025, 08:49 GMT

Published amendments (1 · 0 deadline changes)

When	What	Before	After	Shift
—	TextDescription of the procurement · II.2.4	As a leading procurement organisation, YPO wants to implement a comprehensive, End-to-End procurement platform – the Commercial Management Solution. This platform will encompass all key elements of the procurement process, including pre-procurement, tendering and contract management, with a strong emphasis on advanced reporting capabilities. This initiative represents Phase 1 of our project. Howev…	As a leading procurement organisation, YPO wants to implement a comprehensive, End-to-End procurement platform – the Commercial Management Solution. This platform will encompass all key elements of the procurement process, including pre-procurement, tendering and contract management, with a strong emphasis on advanced reporting capabilities. This initiative represents Phase 1 of our project. Howev…

1 amendment published without a description.

Routine re-releases (4)

2023-11: 1 release · 15 Nov 2023

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 23admitted to the panel · see the list ↓

Bids received 2713 from SMEs

Contracts signed 20latest 19 Feb 2025

23 suppliers are admitted to this dynamic market without individual award values or dates, see the supplier list below.

Contracts

YPO - 001274 Further Competition for the Provision of End to End Commercial Management Solution (E2E CMS)
Signed
19 Feb 2025
Value
£5,000,000
Status
active
Contract 011806-2024-1
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-10
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-11
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-12
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-13
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-14
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-15
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-16
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-17
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-18
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-19
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-2
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-20
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-21
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-22
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-3
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-4
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-5
Signed
19 Feb 2024
Value
—
Status
active
Contract 011806-2024-6
Signed
19 Feb 2024
Value
—
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
27bids · 27 electronic	13	—	£1 – £1,500,000,000

Contracting authority & participating public bodies

2 public bodies on the notice

YPO

Contracting authorityPublic bodyBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone

Consortium members and other public bodies

Leeds and York Partnership NHS Foundation Trust, trading as North of England NHS Commercial Procurement Collaborative ("NOE CPC")Contracting authorityCentral purchasing bodyBody governed by public lawHealth Sheffield, UKContact name, email Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London
North of England Commercial Procurement Collaborative (NOE CPC)Mediation bodyReview bodyReview contact point Sheffield,

Suppliers admitted to the dynamic market

23 commercial parties on the notice

Advanced 365Admitted to the market Birmingham, West Midlands
Atamis LtdAdmitted to the market London, London
Attend AnywhereAdmitted to the market London, London
CACI LtdAdmitted to the market London, London
CHKS LtdAdmitted to the market London, London
DatacticsAdmitted to the market London, London
EntServ UK Ltd Part of DXC TechnologyAdmitted to the market Aldershot, London
Infosys LtdAdmitted to the market London, London
Integrated Business Software and Solutions LimitedAdmitted to the market London, London
MaldabaAdmitted to the market London, London

Show 13 more suppliers

Mastek UK LtdAdmitted to the market Reading, London
Master Software Solutions Ltd.Admitted to the market Reading, London
Panacea Applications LimitedAdmitted to the market Suffolk, UK
Proactis Tenders LtdAdmitted to the market Weatherby, UK
RESTORE PLCAdmitted to the market Wolverhampton, UK
Solidsoft ReplyAdmitted to the market London, UK
TRUSTMARQUE SOLUTIONS LIMITEDAdmitted to the market York, UK
Tech in Care LtdAdmitted to the market London, London
Telstra Health UKAdmitted to the market London, UK
University Hospitals Birmingham NHS Foundation TrustAdmitted to the market Birmingham, UK
VE3 GlobalAdmitted to the market London, UK
Virtualstock LtdAdmitted to the market Reading, UK
Waymark IT LtdAdmitted to the market Gateshead, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria