YPO - 001250 Sketch Books and Pads: contract award by YPO [#04def5]

What is being bought9 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of Sketchbooks and Pads for use primarily in the education market. This Framework is designed to meet the needs of YPO by establishing an agreement for Providers to deliver stock into YPO’s distribution centre in Wakefield, West Yorkshire

Recurrence: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

CPV: Pads · Tracing paper

How this framework works

From the published notice

Bids received: 8 bids on the busiest of 9 lots · 3 suppliers appointed
Framework period: 4 yrs from 3 Jun 2025

Lots and requirements (9)Procurement structure

9 lots · no lot values published · same evaluation weights on every lot

Lot #1Layout, Tracing Pads and PaperAwardedRenewal 4 yrs

This Lot will cover a range of layout, tracing pads and paper to be delivered into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

37823200 Tracing paper

Lot #2Drawing Project BooksAwardedRenewal 4 yrs

This Lot covers a range of project books in various sizes to be delivered into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

Lot #3Scrap/Presentation BookAwardedRenewal 4 yrs

This Lot covers a range of presentation and scrap books to be delivered into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

Lot #4Own Brand Sketchbooks & Watercolour PadsAwardedRenewal 4 yrs

This Lot covers a range of YPO branded sketchbooks and watercolour pads to be delivered

into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

Lot #5Laminated SketchbooksAwardedRenewal 4 yrs

This Lot covers a range of laminated sketchbooks to be delivered into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

Lot #6Hardback SketchbooksAwardedRenewal 4 yrs

This Lot covers a range of hardback sketchbooks to be delivered into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

Lot #7Polypropylene SketchbookAwardedRenewal 4 yrs

This Lot covers a range of polypropylene sketchbooks to be delivered into YPO's distribution

centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

Lot #8SketchbooksAwardedRenewal 4 yrs

This Lot covers a range of sketchbooks to be delivered into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

Lot #9Premium SketchbooksAwardedRenewal 4 yrs

This Lot covers a range of premium sketchbook to be delivered into YPO's distribution centre in Wakefield.

Contract period: 3 Jun 2025 – 2 Jun 2029 (4 yrs)

Delivery: Yorkshire & Humber

Extensions: The Framework Agreement will cover the period from 4th July 2025 to 3rd July 2027 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end of March 2027 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 4 years, from 4th July 2025 to 3rd July 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

22816000 Pads

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 9 lots

Quality: 50%Price: 30%Social value: 20%

Published sub-criteria (4)

Quality: 35%
Delivery and Customer Service: 15%
price: 30%
Social Value/Sustainability: 20%

Published award criteria (4)

Quality: 35%
Delivery and Customer Service: 15%
Social Value/Sustainability: 20%
Price: 30%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
“YPO - 001250 Sketch Books and Pads” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.
First published: 24 Mar 2025, 08:44 GMT
Last source update: 7 Jul 2025, 18:53 BST
Award evaluation window: 11 Apr 2025 – …
Authority reference: 001250
FTS notice number: 2025/S 000-038039
Classification (CPV): PadsTracing paper
Delivery area: Yorkshire & Humber (UKE45)
Official registry OCID: ocds-h6vhtk-04def5 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 22 Apr 2025, 14:05 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 11 Apr 2025, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

When	What	Before	After	Shift
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	11 Apr 2025	18 Apr 2025	+7 d
—	Bid openingConditions for opening of tenders · IV.2.7	11 Apr 2025	18 Apr 2025	+7 d
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	11 Apr 2025	22 Apr 2025	+11 d
—	Bid openingConditions for opening of tenders · IV.2.7	11 Apr 2025	22 Apr 2025	+11 d

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 3admitted to the panel · see the list ↓

Bids received 8busiest of 9 lots

Contracts signed 9latest 23 Jun 2025

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 9 of these contracts carry the same published figure, £8,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Layout, Tracing Pads and Paper
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Drawing Project Books
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Scrap/Presentation Book
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Own Brand Sketchbooks & Watercolour Pads
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Laminated Sketchbooks
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Hardback Sketchbooks
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Polypropylene Sketchbook
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Sketchbooks
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active
Premium Sketchbooks
Signed
23 Jun 2025
Value
ceiling above
Period
… – 2 Jun 2029
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Layout, Tracing Pads and Paper	6bids	—	—	—
2 · Drawing Project Books	6bids	—	—	—
3 · Scrap/Presentation Book	5bids	—	—	—
4 · Own Brand Sketchbooks & Watercolour Pads	6bids	—	—	—
5 · Laminated Sketchbooks	8bids	—	—	—
6 · Hardback Sketchbooks	4bids	—	—	—
7 · Polypropylene Sketchbook	4bids	—	—	—
8 · Sketchbooks	4bids	—	—	—
9 · Premium Sketchbooks	2bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

4 commercial parties on the notice

Budget Paper Supplies LtdFramework contractor Peterborough, East of England
West Design ProductsFramework contractor Kent, South East
West Design Products LimitedFramework contractor Kent, South East
William Sinclair & Sons (Stationers) LtdFramework contractor Otley, Yorkshire & Humber

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

YPO - 001250 Sketch Books and Pads

What is being bought9 lots · detail below

How this framework works

Lots and requirements (9)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What is being bought9 lots · detail below

How this framework works

Lots and requirements (9)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).