What is being bought6 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the Supply Delivery and Installation of Furniture covering Residential, Care, Library and Learning Spaces, Fitted, Outdoor, Dining and Social Spaces and associated Products and Services. For use in the education and local authority sectors. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement in two ways as decided by customer requirements and preferences.

1 – Contractual Basis - Whereby the end customer will place the order with the Provider and the Provider deliveries direct to the end customer.

2 - Direct basis - Whereby the end customer places the order with YPO and YPO places the order with the Provider, but the Provider delivers direct to the end customer.

Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.

CPV: Bathroom furniture · Bedroom furniture · Bedroom furniture, other than beds and beddings · Bedroom, dining room and living-room furniture · Beds and bedding and specialist soft furnishings · Bedside tables · Chests of drawers · Coffee tables · Cots · Dining tables · Dining-room furniture · Domestic furniture · +10 more

How this framework works

From the published notice

Bids received: 16 bids on the busiest of 6 lots · 27 suppliers appointed
Framework period: 4 yrs from 1 Jan 2025

Lots and requirements (6)Procurement structure

6 lots · no lot values published · same evaluation weights on every lot

Lot #1Fitted FurnitureAwardedRenewal 4 yrs

This Lot is for Fitted Furniture, predominantly (but not limited to) laboratory, IT, food technology environments and associated products and services to be delivered directly to the end user. Additional information: The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:

Innovation and Quality of Products (25%)
Planning and Design (50%)
Social Value and Sustainability (25%)

Contract period: 1 Jan 2025 – 31 Dec 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st March 2025 to 28th February 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of November 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2025 to 28th February 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Lot #2Library and Learning SpacesAwardedRenewal 4 yrs

This Lot is for Library and Learning Spaces predominantly (but not limited to) shelving, storage, breakout furniture and associated products and services to be delivered directly to the end user. Additional information: The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:

Innovation and Quality of Products (25%)
Planning and Design (50%)
Social Value and Sustainability (25%)

Contract period: 1 Jan 2025 – 31 Dec 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st March 2025 to 28th February 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of November 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2025 to 28th February 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39155000 Library furniture 39155100 Library equipment

Lot #3Residential Care FurnitureAwardedRenewal 4 yrs

This Lot is for Residential Care Furniture predominantly (but not limited to) dining, bedroom, lounge furniture and associated products and services to be delivered directly to the end user. Additional information: The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:

Innovation and Quality of Products (25%)
Planning and Design (50%)
Social Value and Sustainability (25%)

Contract period: 1 Jan 2025 – 31 Dec 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st March 2025 to 28th February 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of November 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2025 to 28th February 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39140000 Domestic furniture 39143000 Bedroom, dining room and living-room furniture 39143100 Bedroom furniture 39143110 Beds and bedding and specialist soft furnishings 39143111 Mattress supports 39143112 Mattresses

Lot #4Residential Domestic FurnitureAwardedRenewal 4 yrs

This Lot is for Residential Domestic Furniture predominantly (but not limited to) covering dining, bedroom, lounge furniture and associated products and services to be delivered directly to the end user. Additional information: The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:

Innovation and Quality of Products (25%)
Planning and Design (50%)
Social Value and Sustainability (25%)

Contract period: 1 Jan 2025 – 31 Dec 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st March 2025 to 28th February 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of November 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2025 to 28th February 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39140000 Domestic furniture 39143000 Bedroom, dining room and living-room furniture

Lot #5Outdoor FurnitureAwardedRenewal 4 yrs

This Lot is for Outdoor Furniture predominately (but not limited to) seating, benches, shelters, bike storage and associated products and services to be delivered directly to the end user. Additional information: The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:

Innovation and Quality of Products (25%)
Planning and Design (50%)
Social Value and Sustainability (25%)

Contract period: 1 Jan 2025 – 31 Dec 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st March 2025 to 28th February 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of November 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2025 to 28th February 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

Lot #6Dining FurnitureAwardedRenewal 4 yrs

This Lot is for Dining Furniture predominantly (but not limited to) chairs, tables, stools, seating, and associated products and services to be delivered directly to the end user. Additional information: The 50% Non Cost evaluation criteria will be broken down and evaluated as follows:

Innovation and Quality of Products (25%)
Planning and Design (50%)
Social Value and Sustainability (25%)

Contract period: 1 Jan 2025 – 31 Dec 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 1st March 2025 to 28th February 2027 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of November 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 1st March 2025 to 28th February 2029 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed

39000000 Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 6 lots

Quality: 50%Price: 50%

Published sub-criteria (2)

Non Cost: 50%
price: 50%

Published award criteria (2)

Non Cost: 50%
Price: 50%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
“YPO 001244 - The supply and installation of Furniture covering Office,…” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.
First published: 13 Sept 2024, 13:31 BST
Last source update: 3 Mar 2025, 19:32 GMT
Award evaluation window: 24 Oct 2024 – …
Authority reference: 001244
FTS notice number: 2025/S 000-007729
Classification (CPV): Bathroom furnitureBedroom furnitureBedroom furniture, other than beds and beddingsBedroom, dining room and living-room furnitureBeds and bedding and specialist soft furnishingsBedside tablesChests of drawersCoffee tablesCotsDining tables
+12 more
Dining-room furnitureDomestic furniture
Delivery area: UK
Official registry OCID: ocds-h6vhtk-049ac2 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 25 Oct 2024, 15:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 24 Oct 2024, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 27admitted to the panel · see the list ↓

Bids received 16busiest of 6 lots

Contracts signed 6latest 13 Feb 2025

6 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 6 of these contracts carry the same published figure, £250,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Lot 1 - Fitted Furniture
Signed
13 Feb 2025
Value
ceiling above
Period
… – 31 Dec 2028
Status
active
Lot 2 - Library and Learning Spaces
Signed
13 Feb 2025
Value
ceiling above
Period
… – 31 Dec 2028
Status
active
Lot 3 - Residential Care Furniture
Signed
13 Feb 2025
Value
ceiling above
Period
… – 31 Dec 2028
Status
active
Lot 4 - Residential Domestic Furniture
Signed
13 Feb 2025
Value
ceiling above
Period
… – 31 Dec 2028
Status
active
Lot 5 - Outdoor Furniture
Signed
13 Feb 2025
Value
ceiling above
Period
… – 31 Dec 2028
Status
active
Lot 6 - Dining Furniture
Signed
13 Feb 2025
Value
ceiling above
Period
… – 31 Dec 2028
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Fitted Furniture	9bids	—	—	—
2 · Library and Learning Spaces	10bids	—	—	—
3 · Residential Care Furniture	13bids	—	—	—
4 · Residential Domestic Furniture	12bids	—	—	—
5 · Outdoor Furniture	4bids	—	—	—
6 · Dining Furniture	16bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

29 commercial parties on the notice

4 Front furniture LtdFramework contractor Barnet, East of England
A-Z Furniture Solutions LimitedFramework contractor Lincoln, East Midlands
A-Z Furniture Solutions LimitedFramework contractor lincoln, East Midlands
Baron’s (Fylde Coast Supplies) LimitedFramework contractor Lancashire, North West
Bates Office Services LtdFramework contractor Rochester, South East
Broxap LtdFramework contractor Chesterton, West Midlands
Cast Furniture LtdFramework contractor Hutton, East of England
Cast furniture LtdFramework contractor Hutton, East of England
Claremont Office Furniture LimitedFramework contractor East Kilbride, Scotland
Dams Furniture LtdFramework contractor Knowsley, North West

Show 19 more suppliers

Emergent Crown Contract Office Furnishings LimitedFramework contractor Halifax, Yorkshire & Humber
FG Library Products LimitedFramework contractor Milton Keynes, South East
FMS Interior Services LtdFramework contractor Altrincham, North West
Flexiform Business Furniture LimitedFramework contractor London, London
Furncare LtdFramework contractor Thetford, East of England
Gresham Office FurnitureFramework contractor Horwich, North West
Hunts Office Furniture & Interiors LimitedFramework contractor High Wycombe, South East
Klick Technology LimitedFramework contractor Wythenshawe, North West
Knightsbridge Furniture Productions LimitedFramework contractor Bradford, Yorkshire & Humber
Mulberry Contract Furniture LtdFramework contractor Bideford, South West
Quantum Interior Solutions Ltd TA BrookhouseFramework contractor Colchester, East of England
Renray Healthcare LimitedFramework contractor Winsford, North West
Seatable (UK) LimitedFramework contractor Huddersfield, Yorkshire & Humber
Senator International LimitedFramework contractor Accrington, North West
T.S. Booker & Son (Manufacturing)Framework contractor Wakefield, Yorkshire & Humber
The Design ConceptFramework contractor Bristol, South West
WF Education Group LimitedFramework contractor Shrewsbury, West Midlands
WW (UK) Limited TA TitanFramework contractor Plymouth, South West
Wagstaff Bross LtdFramework contractor London, London

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

When	What	Before	After	Shift
—	DeadlineTime limit for receipt of tenders or requests to participate · IV.2.2	24 Oct 2024	25 Oct 2024	+1 d
—	Bid openingConditions for opening of tenders · IV.2.7	24 Oct 2024	25 Oct 2024	+1 d

YPO 001244 - The supply and installation of Furniture covering Office, Fitted, Laboratory, Library & Learning Spaces, Residential, Outdoor including associated products and services

What is being bought6 lots · detail below

How this framework works

Lots and requirements (6)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What is being bought6 lots · detail below

How this framework works

Lots and requirements (6)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).