What is being bought8 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply and probable re-stocking and maintenance of of Vending, Dispensing and Water Cooler Solutions for use in the education market, local authority sectors, NHS, Emergency Services and all Government funded bodies. This Framework is designed to meet the needs of YPO and Other Contracting Authorities by establishing an agreement where the end customer will place the order with the Provider and the Provider delivered direct to the end customer.

Recurrence: There is a possibility that this framework will be renewed after 3.5 years from the commencement date.

CPV: Vending machines · Water coolers

How this framework works

From the published notice

Bids received: 14 bids on the busiest of 8 lots · 17 suppliers appointed
Framework period: 4 yrs from 2 Sept 2024

Lots and requirements (8)Procurement structure

8 lots · no lot values published · same evaluation weights on every lot

Lot #1Vending SolutionsAwardedRenewal 4 yrs

This lot will include chilled and non-chilled Snack Machines, Drinks machine and Carousel Machines to fulfil vending and unattended retail solutions for the provision of ambient and chilled drinks and ambient and chilled food items.

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

42933000 Vending machines

Lot #2Unattended Retail Solutions (Hot Food)AwardedRenewal 4 yrs

This lot will include machines that deliver food in a ready or nearly ready to eat manner. This may be to produce 24 hour feeding for customers.

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

42933000 Vending machines

Lot #3Hot Beverage SolutionsAwardedRenewal 4 yrs

This lot will include hot drinks machines that dispense cups where appropriate and have a no cup option. Customers can choose from both free standing and table top hot drink machines with either plumbed in or bean to cup or sachet.

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

42933000 Vending machines

Lot #4Juice Dispensing SolutionsAwardedRenewal 4 yrs

This lot covers Juice Dispensing machines both free standing and table top.

Juice Dispensing Machines cover, but not limited to:

Fresh Juice

Dilute Juice

Smoothies & Milkshakes

Fizzy Drinks

Sparkling Water

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

42933000 Vending machines

Lot #5Reverse Vending SolutionsAwardedRenewal 4 yrs

A machine which undertakes ‘reverse vending’ that essentially takes back back a product to

be disposed of correctly.

There may be an exchange for the product which could be but not limited to:

Money

Token

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

42933000 Vending machines

Lot #6Water Cooler SolutionsAwardedRenewal 4 yrs

This lot covers water dispensing machines either plumbed in or bottle fed. Customers may require two temperature options, chilled and room temperature.

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

31141000 Water coolers

Lot #7Innovative SolutionsAwardedRenewal 4 yrs

This lot has the scope for providers to offer customers new and innovative machines and technologies that are not covered in the above lots but fit within the scope of this Framework. These solutions must adhere to all relevant legislative standards.

YPO reserve the right to deem if the suppliers offering fits within the scope of the procurement or not.

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

42933000 Vending machines

Lot #8Multi-CategoryAwardedRenewal 4 yrs

This lot allows customers to buy from two or more lots listed above. Customers may award a contract to a single supplier or award the lots separately. In case of awarding one supplier, only the providers on all lots included in the Call-Off will be able to participate. If the customer wishes to award the lots separately all providers on the relevant lots will be able to participate.

Contract period: 2 Sept 2024 – 1 Sept 2028 (4 yrs)

Delivery: UK

Extensions: The Framework Agreement will cover the period from 17th December 2024 to 16th December 2026 with two options to extend for an additional 12 months. The first decision to extend the Framework period will be taken by the end of September 2026 and will be dependent on satisfactory completion of all aspects of the Framework to date, the current market conditions for this category and YPO’s contracting structures. The maximum Framework period will therefore be 4 years, from 17th December 2024 to 16th December 2028 (subject to an annual review, and KPI performance). · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.Variant bids: not allowed

31141000 Water coolers 42933000 Vending machines

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 8 lots

Quality: 40%Price: 45%Social value: 15%

Published sub-criteria (3)

Quality: 40%
Cost: 45%
Social Value /Sustainability: 15%

Published award criteria (3)

Quality: 40%
Social Value /Sustainability: 15%
Cost: 45%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 40 of 100: the paper moves it further than the discount.
“YPO - 001206 Vending Machine and Water Cooler Solutions” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Framework agreement
Who may use this agreement: Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this framework will be renewed after 3.5 years from the commencement date.
First published: 28 Jun 2024, 10:35 BST
Last source update: 8 Jan 2025, 14:42 GMT
Award evaluation window: 29 Jul 2024 – …
Authority reference: 001206
FTS notice number: 2025/S 000-000523
Classification (CPV): Vending machinesWater coolers
Delivery area: UK
Official registry OCID: ocds-h6vhtk-047347 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Appointment period ends: 6 Aug 2024, 16:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 29 Jul 2024, 14:00 BST

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Suppliers appointed 17admitted to the panel · see the list ↓

Bids received 14busiest of 8 lots

Contracts signed 8latest 6 Dec 2024

8 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 8 of these contracts carry the same published figure, £100,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

Vending Solutions
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active
Unattended Retail Solutions (Hot Food)
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active
Hot Beverage Solutions
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active
Juice Dispensing Solutions
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active
Reverse Vending Solutions
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active
Water Cooler Solutions
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active
Multi-Category
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active
Innovative Solutions
Signed
6 Dec 2024
Value
ceiling above
Period
… – 1 Sept 2028
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Vending Solutions	11bids	—	—	—
2 · Unattended Retail Solutions (Hot Food)	5bids	—	—	—
3 · Hot Beverage Solutions	13bids	—	—	—
4 · Juice Dispensing Solutions	7bids	—	—	—
5 · Reverse Vending Solutions	4bids	—	—	—
6 · Water Cooler Solutions	14bids	—	—	—
7 · Innovative Solutions	8bids	—	—	—
8 · Multi-Category	13bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityPublic bodyBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Framework contractors & participating bidders

26 commercial parties on the notice

Alpine Vending Co LtdFramework contractor Hoylake, North West
Alpine Vending Co. LtdFramework contractor Hoylake, North West
BWT UK LtdFramework contractor High Wycombe, South East
Culligan (UK) LimitedFramework contractor Wolverhampton, West Midlands
Dancing Goat Coffee LtdFramework contractor Tockwith, Yorkshire & Humber
I4C Vending LtdFramework contractor Nottingham, East Midlands
Livewell VendingFramework contractor Stourton, Yorkshire & Humber
Livewell Vending LtdFramework contractor Stourton, Yorkshire & Humber
Mix&VendFramework contractor London, London
North West Vending LimitedFramework contractor St. Helens, North West

Show 16 more suppliers

North West Vending LimitedFramework contractor St. Helens, North West
North West Vending LtdFramework contractor St. Helens, North West
Options ManagementFramework contractor Newcastle under Lyme, West Midlands
Options Management LtdFramework contractor Newcastle under Lyme, West Midlands
Refreshment Systems LimitedFramework contractor Bradford, Yorkshire & Humber
Refreshment Systems LimitedFramework contractor Bradford, Yorkshire & Humber
Refreshment Systems LtdFramework contractor Bradford, Yorkshire & Humber
Selecta (UK and Ireland) LtdFramework contractor Hemel Hempstead, East of England
Selecta (UK)Framework contractor Hemel Hempstead, East of England
The Heavenly Coffee Company LtdFramework contractor Dinnington, Yorkshire & Humber
Thirst Link (MGB) LtdFramework contractor Dorking, South East
Thirsty Work LtdFramework contractor Exeter, South West
Truedose Technologies Ltd t/a Generation JuiceFramework contractor Wirral, North West
Wilkes Vending ServicesFramework contractor Ossett, Yorkshire & Humber
Wilkes Vending Services LtdFramework contractor Ossett, Yorkshire & Humber
i4C Vending LtdFramework contractor Nottingham, East Midlands

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria

When	What	Before	After	Shift
—	DeadlineIV.2.2	29 Jul 2024	5 Aug 2024	+7 d
—	Bid openingIV.2.7	29 Jul 2024	5 Aug 2024	+7 d
—	DeadlineIV.2.2	5 Aug 2024	6 Aug 2024	+1 d
—	Bid openingIV.2.7	5 Aug 2024	6 Aug 2024	+1 d

YPO - 001206 Vending Machine and Water Cooler Solutions

What is being bought8 lots · detail below

How this framework works

Lots and requirements (8)Procurement structure

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What is being bought8 lots · detail below

How this framework works

Lots and requirements (8)Procurement structure

What it takes to winiHow this buyer will score bids.The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Procedure terms & legal framework

How it was run

Timeline

Notice history

Commercial outcome & contract awards

Contracting authority & participating public bodies

Framework contractors & participating bidders

Official documents & specifications (2)

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).