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Published 19 Apr 2024, 15:49 BST

Official UK procurement notice

YPO - 1202 Play Trays & Accessories

Official notice

Authority: YPO

Framework agreement4 lotsGoodsOpen procedure
Sectors: Laboratory, optical and precision equipments (excl. glasses) (38)Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products (39) Delivery: Yorkshire & Humber (UKE45)
Framework ceiling (notional)£1,000,000envelope for 4 lots · framework ceiling, not attributable revenue
Submissions closed 28 May 2024awarded 26 Jul 2024
Lots 4see the lot list below
Framework period 4 yrsends 30 Sept 2028 · extension options published · starts 1 Oct 2024

What is being bought4 lots · detail below

Published requirement description

YPO are looking for Providers to be appointed onto a Framework Agreement for the supply of

Play Trays & Accessories for use primarily in the education market. This Framework is

designed to meet the needs of YPO by establishing an agreement for Providers to deliver

stock into YPO’s distribution centre in Wakefield, West Yorkshire.

  • Recurrence: There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date

CPV: Artificial grass · Mats · Mirrors · Trays

How this framework works

From the published notice
Bids received
3 bids on the busiest of 4 lots · 2 suppliers appointed
Framework period
4 yrs from 1 Oct 2024

Lots and requirements (4)Procurement structure

4 lots · no lot values published · same evaluation weights on every lot
Lot #1Standard Play Tray & StandCancelledRenewal 4 yrs

This lot is for Standard Play Tray & Stand

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
38622000 Mirrors39221160 Trays39293300 Artificial grass39532000 Mats
Lot #2Mini Play Tray & StandCancelledRenewal 4 yrs

This lot is for Mini Play Tray & Stand

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
38622000 Mirrors39221160 Trays39293300 Artificial grass39532000 Mats
Lot #3Tray MatsCancelledRenewal 4 yrs

This lot is for Tray Mats

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement dateVariant bids: not allowed
38622000 Mirrors39221160 Trays39293300 Artificial grass39532000 Mats
Lot #4Standard & Mini Play Tray CoversCancelledRenewal 4 yrs

This lot is for Standard & Mini Play Tray Covers

Contract period: 1 Oct 2024 – 30 Sept 2028 (4 yrs)
Delivery: Yorkshire & Humber
Extensions: The Framework Agreement will cover the period from 1st October 2024 to 30tht September 2026 with two options to extend for an additional 12 months. The first decision to extend the contract period will be taken by the end July 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures · There is a possibility that this framework will be subject to renewal after 3.5 years from the commencement date.Variant bids: not allowed
38622000 Mirrors39221160 Trays39293300 Artificial grass39532000 Mats

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 4 lots
Quality: 40%Price: 50%Social value: 10%
Published sub-criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • price: 50%
  • Social Value/Sustainability: 10%
Published award criteria (4)
  • Quality: 20%
  • Delivery and Customer Service: 20%
  • Social Value/Sustainability: 10%
  • Price: 50%
Conditions of participation1
  • Suitability

    Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the

    Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid
  • Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
  • “YPO - 1202 Play Trays & Accessories” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use the vehicle
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement

Yes · There is a possibility that this framework will be subject to renewal after 3.5 years

from the commencement date

First published
19 Apr 2024, 15:49 BST
Last source update
22 Aug 2024, 10:06 BST
Award evaluation window
28 May 2024 – …
Authority reference
1202
FTS notice number
2024/S 000-026783
Classification (CPV)
Artificial grassMatsMirrorsTrays
Delivery area
Yorkshire & Humber (UKE45)
Official registry OCID
ocds-h6vhtk-0453c2 Find a Tender
Contract terms
Performance terms

Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).”

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Appointment period ends
28 May 2024, 14:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
28 May 2024, 14:00 BST
Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com/register ↗

Timeline

28 May 2024 → 1 Oct 2024 · 4 dates
  1. Admission / appointment period endsperiod end, not a bid countdown
    28 May 2024, 14:00 BST
  2. Bids opened
    28 May 2024, 14:00 BST
  3. Notice published
    22 Aug 2024, 10:06 BST
  4. Contract starts
    1 Oct 2024, 00:00 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    22 Aug 2024, 10:06 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 2admitted to the panel · see the list ↓
Bids received 3busiest of 4 lots
Contracts signed 4latest 26 Jul 2024

4 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 4 of these contracts carry the same published figure, £1,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Standard Play Tray & Stand

    Signed
    26 Jul 2024
    Value
    ceiling above
    Period
    … – 30 Sept 2028
    Status
    active

  • Mini Play Tray & Stand

    Signed
    26 Jul 2024
    Value
    ceiling above
    Period
    … – 30 Sept 2028
    Status
    active

  • Standard & Mini Play Tray Mats

    Signed
    26 Jul 2024
    Value
    ceiling above
    Period
    … – 30 Sept 2028
    Status
    active

  • Standard & Mini Play Tray Covers

    Signed
    26 Jul 2024
    Value
    ceiling above
    Period
    … – 30 Sept 2028
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Standard Play Tray & Stand3bids———
2 · Mini Play Tray & Stand3bids———
3 · Tray Mats3bids———
4 · Standard & Mini Play Tray Covers3bids———

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • High Court of England and WalesReview body London

Framework contractors & participating bidders

3 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria