Find a TenderAwarded

Published 2 Jun 2023, 10:45 BST

Official UK procurement notice

YPO - 001197 Freight Forwarding Sevices

Authority: YPO

ServicesOpen procedure

Sectors: Supporting and auxiliary transport services; travel agencies services (63) Delivery: UKYorkshire & Humber (UKE45)

Published estimate£3,000,000≈ £429k / year

Submissions closed 15 Nov 2023awarded 9 Jan 2024

Awarded to Kuehne + Nagel Limited

Contract term 7 yrsends 3 Jan 2031 · extension options published · starts 4 Jan 2024

What is being bought

Published requirement description

Contract for the provision of Freight Forwarding Services. The Contract is designed to meet the needs of YPO and any of YPO’s wholly owned associated or subsidiary companies.

Recurrence: There is a possibility that this contract will be renewed after 6.5 years from the commencement date.

CPV: Freight transport agency services · Transport agency services

The lotProcurement structure

single lot · no lot value published

Lot #1YPO are looking for a freight forwarder who can provide predominantly sea freight servicesAwardedRenewal 7 yrs

YPO are looking for a freight forwarder who can provide predominantly sea freight services

and occasionally air freight, rail and road freight services from a variety of ports and locations

globally to deliver and coordinate delivery of the containers to a warehouse of YPO’s

choosing. 85% of YPO’s total supply base is domestic, while remaining 15% is based in Far

East, including ad-hoc EU suppliers. The products to be moved are not classified as

dangerous goods. They are mainly school supply type items. This can include (but not

exclusively); pens, pencils, paper, early years, sport and curriculum items.

The core purpose of the freight forwarder would be to ensure that delays to shipments during

import (and any associated storage or processing costs levied by the commercial carriers)

are kept to an absolute minimum by ensuring import paperwork is complete and correct, the

correct commodity codes are applied on the commercial invoice, that tariffs and VAT are

correctly allocated, providing customs clearance services, liaising with carriers at UK border

control points etc.

Contract period: 4 Jan 2024 – 3 Jan 2031 (7 yrs)

Delivery: UK, Yorkshire & Humber

Extensions: The Contract will cover the period from 07/02/2024 to 06/02/2027 with two options to extend for an additional 24 months. The first decision to extend the contract period will be taken by the end of May 2026 and will be dependent on satisfactory completion of all aspects of the contract to date, the current market conditions for this category and YPO’s contracting structures. The maximum contract period will therefore be 7 years, from 07/02/2024 to 06/02/2031 (subject to an annual review, incorporating price negotiations and KPI performance). · There is a possibility that this contract will be renewed after 6.5 years from the commencement date.Variant bids: not allowed

63520000 Transport agency services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 75%Price: 15%Social value: 10%

Published sub-criteria (3)

Quality: 75%
price: 15%
Social Value/Sustainability: 10%

Published award criteria (3)

Quality: 75%
Social Value/Sustainability: 10%
Price: 15%

Conditions of participation1

Suitability
Organisations must ensure that they are not in breach of any of the mandatory or discretionary exclusions contained in Regulation 57 of the Public Contracts Regulations 2015. Please refer to the
Tender Documentation/ Online Tender located on our E-Procurement system. The web address can be found under ‘Procurement Documents’ in ‘Communication’ section in this notice.

What this means for your bid

Price carries 15 of 100 points: a 10% discount moves about 1.5 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · There is a possibility that this contract will be renewed after 6.5 years from the commencement date.
First published: 2 Jun 2023, 10:45 BST
Last source update: 14 Feb 2024, 16:00 GMT
Award evaluation window: 15 Nov 2023 – …
Authority reference: 001197
FTS notice number: 2024/S 000-004973
Classification (CPV): Freight transport agency servicesTransport agency services
Delivery area: UKYorkshire & Humber (UKE45)
Official registry OCID: ocds-h6vhtk-03d330 Find a Tender

Contract terms

Performance terms: Please refer to the Framework Agreement Terms and Conditions located on our E-Procurement system. The web address can be found under Procurement Documents in ‘Communication’ Section in this notice.

Publisher note: YPO are purchasing on the behalf of other contracting authorities. Please see the below link for details: https://www.ypo.co.uk/about/customers/permissible-users . YPO will incorporate a standstill period at the point of notification of the award of the contract is provided to all bidders. The standstill period will be for a minimum of 10 calendar days, and provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into. The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

How it was run

Official notice

Run through: ProContract (Due North) · Who buys & how to bid on ProContract

Supplier login requiredLanguage: EN

Access & registration note: Free · short registration with manual review; public opportunity list

Submission deadline: 15 Nov 2023, 14:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 90 days from the deadline
Bids opened: 15 Nov 2023, 14:00 GMT

Detailed submission instructions & authority contactsFrom official release

procontract.due-north.com ↗

Timeline

15 Sept 2023 → 14 Feb 2024 · 5 dates

Next notice expected
15 Sept 2023, 00:00 BST
Submission deadline
15 Nov 2023, 14:00 GMT
Bids opened
15 Nov 2023, 14:00 GMT
Contract starts
4 Jan 2024
Notice published
14 Feb 2024, 16:00 GMT

Notice history

4 events · 3 releases on Find a Tender · since 9 Oct 2023

Status changed to active
9 Oct 2023, 08:25 BST
Procurement method changed
9 Oct 2023, 08:25 BST
Deadline published: 15 Nov 2023, 14:00 GMT
9 Oct 2023, 08:25 BST
Status changed to complete
14 Feb 2024, 16:00 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £3,000,0001 contract exc. VAT

Bids received 15

Contracts signed 1latest 9 Jan 2024

Awarded to	Value	Date	Status
Kuehne + Nagel Limited	£3,000,000 †	—	Awarded

Contracts

YPO - 001197 Freight Forwarding Sevices · Kuehne + Nagel Limited
Signed
9 Jan 2024
Value
£3,000,000
Period
… – 3 Jan 2031
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
15bids	—	—	—

Contracting authority & participating public bodies

YPO

Contracting authorityBody governed by public lawGeneral public services 41 Industrial Park, Wakefield, Yorkshire & Humber, WF2 0XEContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

High Court of England and WalesReview body London

Bidders & participating suppliers

1 commercial party on the notice

Kuehne + Nagel LimitedAwarded supplier Uxbridge, UK

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria